HomeMy WebLinkAboutPR 17390: LEASE AGMT. WITH STAR GRAPHICS MEMORANDUM
Port Arthur Police Department
TO: Floyd T. Johnson, City Manager
FROM: Mark Blanton, Police Chief
DATE: 11 -7 -12
Re: Star Graphics Lease - P. R. No. 17390 — updated
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to enter into a Lease
Agreement through Buy Board with Star Graphics of Beaumont, Texas, for five (5) copiers. Said
Lease Agreement covers maintenance, repair, parts, labor and supplies (excluding paper) at a cost
of $964.14 a month or $11,569.68 annually. This will be a five (5) year lease agreement, with
the option to cancel at any time.
BACKGROUND:
The Police Department currently has four (4) copiers leased from Toshiba and paying $1,078.83
per month. The new lease agreement will be with Star Graphics through Buy Board for five (5)
copiers at $964.14 per month or $11,569.68 for a five (5) year lease, with an option to cancel at
any time. The lease fee provides the Police Department with maintenance, repair, parts, labor and
supplies for the copiers (excluding paper).
BUDGET/FISCAL EFFECT:
Funds are budgeted in Account No. 001 - 1101 - 521.51 -00.
it STAFF/EMPLOYEE EFFECT:
None.
SUMMARY:
The Police Department recommends the City Council authorize the City Manager to enter into a
Lease Agreement through Buy Board with Star Graphics of Beaumont, Texas, for five (5)
copiers, which approves the payment of the attached service agreement in the amount of $9,64.14
monthly or $11,569.68 annually to Star Graphics of Beaumont, Texas.
P. R. 17390
11/26/12 jt /gt updated
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
ENTER INTO A FIVE (5) YEAR LEASE AGREEMENT
THROUGH BUYBOARD WITH STAR GRAPHICS OF
BEAUMONT, TEXAS, IN AN AMOUNT NOT TO EXCEED
$11,569.68 ANNUALLY; FUNDING AVAILABLE IN ACCOUNT
NO. 001-1101-521.51-00.
WHEREAS, the Port Arthur Police Department currently has four (4) copiers
leased from Toshiba on a month to month basis at a cost of $1,078.83 per month with the
option to cancel at any time; and
WHEREAS, the new lease agreement from Star Graphics on Texas BuyBoard
Contract #379 -11, will supply five (5) copiers and covers maintenance, repair, parts and
labor at a cost of $964.14 a month or $11,569.68 annually; and
WHEREAS, this will be a five (5) year lease agreement, with the option to cancel
at any anytime.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PORT ARTHUR:
Section 1. That the facts and opinions of the preamble are true and correct.
Section 2. That the City Council hereby authorizes the City Manager to
execute a five (5) year lease agreement with Star Graphics of Beaumont, Texas, through
BuyBoard which covers maintenance, repair, parts and labor for $964.14 per month or
$11,569.68 annually, in substantially the same form as attached as Exhibit "A ".
Section 3. That a copy of the caption of this Resolution be spread upon the
Minutes of the City Council.