HomeMy WebLinkAboutPR 17388: GRASS CUTTING CONTRACT WITH SETX LAWN AND MAINTENANCE Memorandum
City of Port Arthur, Texas
Health Department
TO: Floyd T. Johnson, City Manager
FROM: Judith A. Smith, Acting Director of Health Services
DATE: November 7, 2012
SUBJECT: Proposed Resolution No. 17388
Approval to increase an existing blanket order for Southeast Texas Lawn and
Maintenance in the amount of $45,000
RECOMMENDATION
It is recommended that the City Council approve P.R. No. 17388 to increase the existing blanket
order for grass- cutting services for Southeast Texas Lawn and Maintenance of Beaumont, TX in
the amount of $45,000 through March 7, 2013.
BACKGROUND
Southeast Texas Lawn and Maintenance is contracted to cut grass in Area D -1 located in that
area of the City of Port Arthur from 9 Avenue to the Orange Bridge and from Lakeshore Drive
to Hwy 73. When the amount of the Blanket Order for Area D -1 was created for this FY, the
amount needed in relation to the volume of lots in this area was under- estimated. The existing
blanket order was set at $100,000. We are requesting an additional $45,000 for the remainder of
the contract period.
BUDGETARY AND FISCAL EFFECT
This increase will be sufficient through the contract term of March 7, 2013. The current contract
price is $.0019 per square feet for vacant properties and .0019 per square feet for developed.
STAFFING EFFECT
None.
SUMMARY
It is recommended that the City Council approve P.R. No. 17388 to increase the existing blanket
order for grass- cutting services for Southeast Texas Lawn and Maintenance in the amount of
$45,000 through March 7, 2013.
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P. R. NO. 17388
11 /7 /12 -jas
RESOLUTION NO.
A RESOLUTION TO APPROVE AN INCREASE IN THE EXISTING
BLANKET ORDER BY $45,000 FOR SOUTHEAST TEXAS LAWN
AND MAINTENANCE OF BEAUMONT, TX FOR GRASS CUTTING
SERVICES OF PRIVATELY -OWNED AND CITY -OWNED VACANT
AND DEVELOPED LOTS IN AN AREA OF THE CITY DESIGNATED AS
AREA D -1, TO BE CHARGED TO ACCOUNT NO. 001 - 1304 - 541.59 -00
WHEREAS, the City of Port Arthur entered into a contract with Southeast Texas Lawn
and Maintenance of Beaumont, TX for grass- cutting services of privately owned and city owned
vacant and developed lots per Resolution No. 12 -090 dated February 21, 2012;
WHEREAS, due to the volume of properties in Area D -1 located in that area of the City
of Port Arthur from 9 Avenue to the Orange Bridge and from Lakeshore Drive to Hwy 73, it is
necessary to increase the existing blanket order by $45,000 through March 7, 2013.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That, the facts and opinions in the preamble are true and correct.
Section 2. That, the City Council of the City of Port Arthur hereby approves an
increase to the existing blanket order by $45,000 to cover the cost of grass- cutting services of
privately owned and city owned vacant and developed properties in Area D -1.
Section 3. That, a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED, AND APPROVED, this day of November 2012
A.D., at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the
P. R. NO. 17388
11 /7 /12 -jas
Page 2
following Vote: Ayes Mayor:
Council members:
NOES:
Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
Valecia men•, C/ Attorney
APPROVED FOR ADMINISTRATION:
u ct� f- /
Floyd T. Johnson Judah In f
h A. Smith, RN, BSN
City Manager Acting Director of Health Services
APPROVED FOR AVAILABILITY OF FUNDS:
i eborah Echols, CPA, Director of Finance Shawna Tubbs, Purchasing Manager