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Home My WebLink About11.27.12 POST AGENDA REPORTPOST AGENDA REPORT City Council Meeting City Hall Council Chamber City Of Port Arthur November 27, 2012 5:30PM PLEASE TURN OFF OR MUTE ALL CELL PHONES I. INVOCATION, PLEDGE & ROLL CALL Mayor Prince Mayor Pro Tern Lewis, Jr. Councilmember Scott, Jr. Councilmember Segler Councilmember Albright, III Councilmember Doucet, Sr. Councilmember Williamson Councilmember Freeman Councilmember Thomas City Manager Johnson City :Secretary Bellard City Attorney Tizeno Sergeant At Arms: Police Chief Blanton Or Designee II. PROCLAMATIONS & MINUTES Proclamations Minu tes III. PETITIONS & COMMUNICATIONS A. Speakers (1) Teanna Hairston Regarding Lack Of Sidewalks B. Presentations - None C. Correspondence AGENDA NOVEMBER 27, 2012 IV. PUBILIC HEARINGS — 6:00 PM (1) To Consider Amending PD -26 Providing An Extension Of Time Be Provided For Ten (10) Additional Years For The Land To Be Used As A Lay -Down Yard And To Include The Temporary Use Of Manufactured Office Buildings And Establish Restrictions Against Permanently Welding And Machine Shop Activities; Thereby Establishing A New Expiration Date Of January 29, 2023, Located North Of Highway 87/73 And On The West Side Of Highway 366 (2) To Consider Whether Or Not To Grant The Applicant The Abandonment Of The Unimproved Portion Of South Fourth Avenue, Sabine Pass, Texas (Located Between Greenwhich And Broadway Streets) (3) To Consider Whether Or Not To Grant The Applicant The Abandonment Of The Unimproved Portion Of South Fifth Avenue, Sabine Pass, Texas (Located Between Greenwhich And Broadway Streets) V. UNFINISHED BUSINESS The Following Items Of Business Were Held From The Previous Meeting At Which No Action Was Taken On These Items: P.R. No. 17345 — A Resolution Providing An Update To The City Of Port Arthur Parks, Recreation, And Open Space Master Plan Motion: KT Second: HD Voting Yes: 8 Voting No: 0 W /O: DF ADOPTED Resolution No. 12 -550 VI. CONSENT AGENDA Motion: KT Second: RW Voting Yes: 8 Voting No: 0 W /O: DF APPROVED A. Consideration And Approval Of Payment In The Amount Of $7,226.00 For The City's Share Of The 2013 Greater Port Arthur Chamber Of Commerce Community Calendars 2 AGENDA NOVEMBER 27, 2012 VI. CONSENT AGENDA — CONTINUED Resolutions - Consent (1) P.R. No. 17214 — A Resolution Authorizing The City Manager To Execute Agreements With Five (5) Homeowners For Participation In The City Of Port Arthur's Owner Occupied Housing Assistance Rehabilitation And Reconstruction Program Resolution No: 12- 551 (2) P.R. No. 17283 — A Resolution Authorizing The City Of Port Arthur Section 4A Economic Development Corporation To Amend The On- The -Job Training Agreement With Brock Services, Ltd. Resolution No: 12- 552 (3) P.R. No. 17288 — A Resolution Authorizing Revisions To The City's Owner Occupied Housing Assistance Rehabilitation And Reconstruction Program Guidelines Resolution No: 12- 553 (4) P.R. No. 17295 — A Resolution Approving An Update To The Form Of The Written Agreement To Be Used For The City Of Port Arthur's Homebuyer's Assistance Program Resolution No: 12- 554 (5) P.R. No. 17347 — A Resolution Approving Permit No. 171 For Drilling An Oil And Gas Well By Tri -C Resources, LLC Resolution No: 12- 555 (6) P.R. No. 17375 — A Resolution Terminating A Contract With Destruction Construction, Inc. In The Amount Of $13,000, And Authorizing The Rebidding Of The Demolition Of Two (2) Structures And The Maintenance On Two (2) Properties (Group A), To Be Charged To Account No. 105- 1431- 552.59 -00 Project No. C36120 Motion: KT Second: MA Voting Yes: 8 Voting No: 0 W /O: DF ADOPTED Resolution No. 12 -572 3 AGENDA NOVEMBER 27, 2012 VI. CONSENT AGENDA — CONTINUED (7) P.R. No. 17379 — A Resolution Terminating The Contract Between The City Of Port Arthur And Four Sisters Petroleum, LLC, Of Austin, Texas, And Authorizing The Re -Bid For The Purchase Of Ultra Low Sulfur Diesel Fuel For The Transit Department; Funding Available In Account Nos. 401- 1502- 561.24 -00 And 401 - 1506 - 561.24 -00 Motion: MA Second: KT Motion to Amend: KT Second: MA Voting Yes: 8 Voting No: 0 W /O: DF ADOPTED AS AMENDED Resolution No. 12 -573 (8) P.R. No. 17381 — A Resolution Rescinding Resolution No. 12 -444, Which Awarded A Contract To Destruction Construction, Inc., And Re -Award And Authorize The Execution Of A Contract To Lark Group, Inc., In The Amount Of $18,300 For The Demolition Of Six (6) Dangerous Residential Properties (Group B), To Be Charged To Account No. 105- 1431 - 552.59 -00 Project No. C36120 Motion: MA Second: MPTL Voting Yes: 8 Voting No: 0 W /O: DF ADOPTED Resolution No. 12 -574 (9) P.R. No. 17382 —. A Resolution Rescinding Resolution No. 12 -445, Which Awarded A Contract To Destruction Construction, Inc., And Re -Award And Authorize The Execution Of A Contract To Lark Group, Inc., In The Amount Of $18,500 For The Demolition Of Six (6) Dangerous Residential Properties (Group C), To Be Charged To Account No. 105 - 1431 - 552.59 -00 Project No C36120 Motion: MA Second: MPTL Voting Yes: 8 Voting No: 0 W /O: DF ADOPTED Resolution No. 12 -575 4 AGENDA NOVEMBER 27, 2012 VI. CONSENT AGENDA — CONTINUED (10) P.R. No. 17383 — A Resolution Authorizing The One (1) Year Renewal Of The Contract Between The City Of Port Arthur And Southeast Texas Lawn & Maintenance Of Beaumont, Texas For Grass Cutting Services At The Civic Center Department Buildings In An Amount Not To Exceed $11,120; Funding Available In Account No. 001- 1061- 518.31 -00 Motion: MA Second: KT Voting Yes: 8 Voting No: 0 W /O: DF ADOPTED Resolution No. 12 -576 (11) P.R. No. 17385 — A Resolution Approving Water And Sewer Adjustment To Certain Utility Accounts Resolution No: 12- 556 (12) P.R. No. 17386 — A Resolution Authorizing The Video Taping Of The Charter Change Committee Meetings (Requested By Councilmember Williamson) Motion: MA Second: RW Voting Yes: 8 Voting No: 0 W /O: DF Motion to Amend: RW Seconded: RW ADOPTED AS AMENDED Resolution No. 12 -577 (13) P.R. No. 17387 — A Resolution Authorizing The Purchase Of Various Sanitary Sewer Pumps For The Utility Operations Department From Pump & Power Equipment, Of Houston, Texas, In The Total Amount Of $58,017. Funds Are Available In Account No. 410 - 1255 - 532.92 -00 And 410 - 1256 - 532.92 -00 Resolution No: 12- 557 5 AGENDA NOVEMBER :27, 2012 VI. CONSENT AGENDA — CONTINUED (14) P.R. No. 17388 — A Resolution To Approve An Increase In The Existing Blanket Order By $45,000 For Southeast Texas Lawn And Maintenance Of Beaumont, TX For Grass Cutting Services Of Privately -Owned And City - Owned Vacant And Developed Lots In An Area Of The City Designated As Area D -1, To Be Charged To Account No. 001- 1304 - 541.59 -00 Motion: MA Second: KT Voting Yes: 8 Voting No: 0 W /O: DF ADOPTED Resolution No. 12 -578 (15) P.R. No. 17389 — A Resolution Authorizing The Execution Of A One (1) Year Contract Between The City Of Port Arthur And Double W Service, L.L.C. Of Meridian, Texas For Repairing /Refurbishing Refuse Containers On A Unit Cost Basis, For A Not To Exceed Amount Of $50,000. Account No. 403 - 1273 - 533.59 -00 Resolution No: 12- 558 (16) P.R. No. 17390 — A Resolution Authorizing The City Manager To Enter Into A Five (5) Year Lease Agreement Through Buyboard With Star Graphics Of Beaumont, Texas, In An Amount Not To Exceed $11,569.68 Annually; Funding Available In Account No. 001 - 1101 - 521.51 -00 Resolution No: 12- 559 (17) P.R. No. 17392 — A Resolution Authorizing The Purchase Of A Sanitary Sewer Pump For The Utility Operations Department From Pump & Power Equipment, Of Houston, Texas, In The Total Amount Of $6,950 + Freight. Funds Are Available In EDC Account No. 120 -1429- 582.59 -02 Motion: KT Second: MA Motion to Table: KT Second: RW Voting Yes: 8 Voting No: 0 W /O: DF TABLED (18) P.R. No. 17395 — A Resolution Authorizing The Emergency Repair Of Fire Department Vehicle Ladder 1 (1590) To Siddons -Martin Emergency Group Of Port Arthur, Texas In The Amount Of $11,051.81; Funding Available In Account Number 001 - 1121 - 522.43 -00 Resolution No: 12- 560 6 AGENDA NOVEMBER 27, 2012 VI. CONSENT AGENDA — CONTINUED (19) P.R. No. 17396 — A Resolution Authorizing An Inter - Governmental Agreement Between The City Of Port Arthur And Jefferson County, Texas, For The Port Security Grant Program (PSGP); Funds Available In Account No. 001 - 1121 - 522.42 -00 Resolution No: 12- 561 (20) P.R. No. 17398 — A Resolution Authorizing The City Manager To Execute Memoranda Of Understanding With The Texas A &M Forest Service To Provide Emergency Response Personnel To Serve And Respond As Members Of The State Of Texas Regional Incident Management Team Program Resolution No: 12- 562 (21) P.R. No. 17399 — A Resolution Increasing The Authorization For The Contract With Southern Tire Mart For Tires And Tubes By $150,000, For A New Total Of $390,000. To Be Charged To Various Departmental Accounts Motion: KT Second: HD Voting Yes: 8 Voting No: 0 W /O: DF ADOPTED Resolution No. 12 -579 (22) P.R. No. 17400 — A Resolution Authorizing The Contract Between The City Of Port Arthur And Nelson Collaborative For Engineering Design Of The Transit Department's Auto - Scrubber Facility In An Amount Not To Exceed $62,500 (Project Nos. TX96 -X040, TX96 -X042, TX90 -X2013 Resolution No: 12- 563 AGENDA NOVEMBER .27, 2012 VI. CONSENT AGENDA — CONTINUED (23) P.R. No. 17402 — A Resolution Authorizing The City Manager To Enter Into A Contract With Brown Reynolds Watford Architects, Inc., Of College Station, Texas, To Perform Design And Related Professional Services For A New Administrative Building For The Port Arthur Transit Department In The Not To Exceed Amount Of $114,800. This Project Shall Be Funded From Grant TX96 -042 Funds That Are Federal Transit Administration Allocated Funds Under Account 402 -1508- 561 -82.00 And General Funds In 2013 Grant Motion to Remove: KT Second: RW Voting Yes: 8 Voting No: 0 W /O: DF REMOVED (24) P.R. No. 17403 — A Resolution Nominating TOTAL Petrochemicals & Refining USA, Inc. To The Office Of The Governor Economic Development And Tourism (OOGEDT) Through The Economic Development Bank For Designation As A Qualified Business And Triple Jumbo Enterprise Project Under The Texas Enterprise Zone Program Under The Texas Enterprise Zone Act, Chapter 2303, Texas Government Code Motion: KT Second: MA Voting Yes: 8 Voting No: 0 W /O: DF ADOPTED Resolution No. 12 -580 (25) P.R. No. 17404 — A Resolution Authorizing Revisions To The City's Housing Assistance Program Guidelines For Homebuyer Activities Resolution No: 12- 564 (26) P.R. No. 17405 — A Resolution Authorizing The City Manager To Accept The FY 2012 Emergency Management Performance Grant In The Amount Of $35,291.36 Resolution No: 12- 565 s AGENDA NOVEMBER 27, 2012 VI. CONSENT AGENDA — CONTINUED (27) P.R. No. 17407 — A Resolution Authorizing The City Manager To Execute The First Year Of A Contract In An Amount Not To Exceed $75,000 Between The City Of Port Arthur And Superior Grouting Services, Inc. Of Houston, Texas For Raising And Rehabilitation Of Existing Concrete Slabs On A Unit Cost Basis For Various City Funded And CDBG Grant Funded Street Projects With The Option Of' Renewal For One Additional Year; Accounts 001 - 1203 - 531.36/86 And CDBG Street Project Accounts Resolution No: 12- 566 (28) P.R. No. 17408 — A Resolution Authorizing The Renewal (2n Year) Of The Contract Between The City Of Port Arthur And Spidle & Spidle, Inc. Of Port Arthur, Texas For Dyed, Off -Road Diesel For A Not To Exceed Amount of $190,000 For The Year. Account No. 403 - 1274 - 533.24 -00 Resolution No: 12- 567 (29) P.R. No. 17409 — A Resolution Authorizing The City Manager To Execute The First Year Of A Contract For An ,Amount Bot To Exceed $50,000 With Martin Asphalt Company Of Houston, Texas With The Option Of Renewal For Two Additional Years For The Purchase Of Asphalt, Oil, & Emulsions. Account No. 001 - 1203 - 531.86 -00, 001 - 1203 - 531.36 -00, And CDBG Project Accounts Resolution No: 12- 568 (30) P.R. No. 17410 — A Resolution Authorizing The City Manager To Execute The First Year Of A Contract With HD Supply White Cap Construction Supply Of Beaumont, Texas With The Option Of Renewal For Two Additional Years For The Purchase Of Concrete Building Materials For A Not To Exceed Amount Of $50,000, Account No. 001 - 1203- 531.86 -00, 001 -1203- 531.36 -00, And CDBG Project Accounts Resolution No: 12- 569 (31) P.R. No. 17411 — A Resolution Authorizing The Execution Of An Agreement Between The City Of Port Arthur Section 4A Economic Development Corporation And The City Of Port Arthur As It Pertains To Administrative Charges For The Fiscal Year October 1, 2012 Through September 30, 2013 Resolution No: 12- 570 9 AGENDA NOVEMBER 27, 2012 VI. CONSENT AGENDA — CONTINUED (32) P.R. No. 17412 — A Resolution Authorizing The City Manager To Enter Into A Contract With Intex Flooring Of Houston, Texas, For Demolition And Installation Of Flooring In The Lobby Of The Robert A. "Bob" Bowers Civic Center In The Amount Of $51,575; Funding Available In Account No. 001- 1061- 518.32 -00 Motion: KT Second: RW Voting Yes: 8 Voting No: 0 W /O: DF ADOPTED Resolution No. 12 -581 (33) P.R. No. 17413 — A Resolution Authorizing The City Manager, The Finance Director And The Comptroller To Serve As Signatories For The Texas General Land Office 2008 Supplemental Disaster Relief Fund (Ike Recovery Funds) Motion: KT Second: RW Voting Yes: 8 Voting No: 0 W /O: DF ADOPTED Resolution No. 12 -582 (34) P.R. No. 17414 — A Resolution Authorizing The Renewal Of The Licenses And Maintenance Agreement With ESRI, Inc. Of Redlands, California For The ArcInfo GIS Software In The Amount Of $11,400. Account No. 001- 1202- 531.59 -00 Resolution No: 12- 571 (35) P.R. No. 17418 — A Resolution Authorizing The Commencement Of A Public Hearing Process In Order To Ascertain Public Comment Regarding The Annexation Of Property Located At 13151 West Port Arthur Road Motion: KT Second: RW Voting Yes: 8 Voting No: 0 W /O: DF ADOPTED Resolution No. 12 -583 10 AGENDA NOVEMBER 27, 2012 VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON - CONSENT A. Resolutions (1) P.R. No. 17349 — A Resolution Authorizing The Collection Of Funds And Equipment Owned By The City Of Port Arthur (Requested By Councilmember Williamson) Motion: RW Second: KT 1s Motion to Amend: RW Second: HD 2 ND Motion to Amend: MA Second: RW Voting Yes: 8 Voting No: 0 W /O: DF ADOPTED AS AMENDED Resolution No. 12 -584 (2) P.R. No 17419 — A Resolution Approving A Professional Services Agreement With John Hall Public Affairs For The Continued Work On The City's Environmental Justice Plan Arid Other Related Environmental And Housing Projects Motion to Remove: KT Second: RW Voting Yes: 8 Voting No: 0 W /O: DF REMOVED B. Ordinances (1) P.O. No. 6284 — An Ordinance Authorizing The Retirement Of The Canine Explosive Detection Dog "TIESKE" And Transferring To The Personal Care Of Gaston Mark Sastre Motion: MA Second: RW Voting Yes: 8 Voting No: 0 W /O: DF ADOPTED Resolution No. 12 -77 (2) P.O. No. 6285 — An Ordinance Revising The School Zone Along 9th Avenue For S /SGT Lucian Adams Elementary School, Raising The Speed Limit To 35 MPH, Providing For An Effective Date, And For Publication Motion: RW Second: KT Voting Yes: 8 Voting No: 0 W /O: DF ADOPTED Resolution No. 12 -78 11 AGENDA NOVEMBER 27, 2012 VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON - CONSENT C. Reports and Recommendations (1) Report On Port Arthur Public Library Daily Operations And Room Rental Policy (Requested By Councilmember Thomas) VIII. REPORTS OF BOARDS & COMMITTEES - None IX. ADJOURNMENT OF MEETING NOTE: If Evening Meeting Extends Past 11:59PM, The City Council May Elect To Recess The Meeting And Reconvene At 8:30AM On November 28, 2012. During The Recess, No Action Will Be Taken On Any Item Of Remaining Business And No Executive Sessions Will Be Held To Discuss Any Matters, All In Accordance With The Open Meetings Law 12