HomeMy WebLinkAboutPR 17422: AMENDING 9-102 OF THE PURCHASING MANUAL P.R. No. 17422
12/3/12 ST
RESOLUTION NO.
A RESOLUTION AMENDING §9 -102 OF THE
PURCHASING MANUAL
WHEREAS, on August 9, 2011, per Resolution No. 11 -345, the City Council approved
the 2011 revised Purchasing Manual; and
WHEREAS, §9 -102 required that the Excluded Parties List System (EPLS) be used to
identify vendors excluded from receiving Federal contracts, certain subcontracts, and certain
types of Federal financial and non - financial assistance and benefits; and
WHEREAS, the EPLS was retired on November 21, 2012 and combined with the
System for Award Management (SAM) to perform all exclusions - related searches; and
WHEREAS, it is deemed in the best interests of the citizens to amend §9 -102 in
substantially the same form as attached hereto as Exhibit "A ".
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That. the facts and opinions in the preamble are true and correct.
Section 2. That, §9 -102 of the Purchasing Manual is amended in substantially the same
form as attached hereto as Exhibit "A ".
Section 3. That, a copy of this caption be spread upon the Minutes of the City Council.
READ, ADOPTED AND APPROVED on this day of December, A.D., 2012, at a
Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor:
Council Members
•
•
NOES:
Deloris "Bobbie" Prince, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED A TO FORM:
At_
Val Tizeno, Cit Attorne
APPROVED FOR ADMINISTRATION:
Floyd T. Johnson, City Manager
;/ ) 0. £. ,1
Shawna Tubbs, CPPO, CPPB
Purchasing Manager
EXHIBIT "A"
§9 -102 System for Award Management (SAM).
(1) Definition. A Federal Government owned and operated free web site that consolidates
the capabilities in CCR /FedReg, ORCA, and EPLS. An electronic, web -based system
that identifies those parties excluded from receiving Federal contracts, certain
subcontracts, and certain types of Federal financial and non - financial assistance and
benefits.
(2) Procedure. It will be the responsibility of the using department to insure that the selected
vendor is NOT on SAM up to seven (7) days before the contract date, but no later than
the contract start date.
The verification process involves searching for the vendor on SAMs website
,o „1. . Any names found will appear in alphabetical order. If a match
appears valid, the using department should contact the Purchasing office.
(3) Documentation. Using departments must provide documentation from the SAM website
as to the status of a potential vendor.