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Home My WebLink AboutPR 17424: PURCHASE OF A WIRELESS INTERCOM SYSTEM FOR FIRE DEPARTMENT PORT ARTHUR FIRE DEPARTMENT MEMORANDUM TO: Floyd T. Johnson, City Manager FROM: Larry Richard, Fire Chief DATE: December 21, 2012 SUBJECT: Proposed Resolution No. 17424 RECOMMENDATION The Fire Department recommends that the City Council approve Proposed Resolution 17424 authorizing the Fire Chief to purchase a Liberator X Wireless Intercom System from Setcom Corporation.of Austin, Texas in the amount of $6,830.70. BACKGROUND This system will be integrated with the existing radios used on the Fire Department Airboat. The Fire Department Airboat Operators tested several brands of noise canceling intercom radio systems for use in a noisy marine environment. The Liberator X is the only wireless system that met the needs of the Fire Department. Setcom Corporation is the sole source for the Liberator X Wireless Intercom System for marine applications in the United States. BUDGETARY /FISCAL EFFECT Funds are budgeted in account # 001- 1121 - 522.92 -00 for this purchase. STAFFING /EMPLOYEE EFFECT None. SUMMARY The Fire Department recommends that the City Council approve Proposed Resolution 17424 authorizing the Fire Chief to purchase a Liberator X Wireless Intercom System from Setcom Corporation of Austin, Texas in the amount of $6,830.70. "Remember, we are here to serve the citizens of Port Arthur" From: Richard Malone To: Larry Richard Subject: Air Boat M5 communications bid Date: Friday, December 21, 2012 1:46:17 PM Chief, After looking at and talking to a few different companies, I called and had Setcom come to Station 8 and demo the communications system that they provide specifically for airboat use. I contacted KUSA Aviation (a Local FBO) and looked at and operated a Bose system. (Wired) It performed well. There are several companies that have a wired system, Bose, Sampson Racing, Fly Hawk, and David Clark. These are all good systems but do not offer the wireless system that we need. Wireless is important in the Airboat because in the event of an emergency, the operators may have to exit out of the upper seats quickly. The Setcom system is made for industrial use, water resistant for foul weather, batteries for extended use, and the headsets are designed for the normal use in all weather conditions. Many of the other systems are designed for aircraft use and are not suitable for continuous outdoor use. "IN GOD WE TRUST" Captain Richard Malone Station 8 409 - 727 -0732 Ad min. 409 - 983 -8740 Cell 409 - 540 -0233 P.R. No. 17424 12/21/12 RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF A LIBERATOR X WIRELESS INTERCOM SYSTEM FROM SETCOM CORPORATION OF AUSTIN, TEXAS, FOR THE FIRE DEPARTMENT IN THE AMOUNT OF $6830.70; FUNDING AVAILABLE IN ACCOUNT NUMBER 001 -1121- 522.92 -00 WHEREAS, the Fire Department is in need of a wireless intercom system with headsets for use on its airboat; and WHEREAS, operators of the airboat have researched and tested available noise canceling intercom systems that will integrate with our existing radios; and WHEREAS, the Liberator X Wireless Intercom System is the only wireless system that meets the needs of the Fire Department; and WHEREAS, Setcom Corporation is the sole vendor for the Liberator X Wireless Intercom Systems and Headsets in the United States; and WHEREAS, Setcom Corporation submitted a quote for the Liberator X Wireless Intercom System with Headsets in the amount of $6,830.70; and WHEREAS, funds for this purchase are budgeted in account number 001 -1121- 522.92 -00; and WHEREAS, a copy of the pricing worksheet for this system is attached as Exhibit "A "; and WHEREAS, a copy of the vendor sole source letter is attached as Exhibit "B ". NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: P.R. No. 17424 12/2 1/121dr Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the Fire Department is hereby authorized and directed to purchase a Liberator X Wireless Intercom System from Setcom Corporation, of Austin, Texas in the amount of $6,830.70. Section 3. That a copy of the caption of this resolution shall be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED on this day of , A.D., 2013, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: MAYOR: ; COUNCILMEMBERS: ; NOES: . Deloris Prince, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: ;) rizen., Cit, At ney 0-pt A i ar APPROVED FOR ADMINISTRATION: Floyd T. Johnson, City Manager I P.R. No. 17424 12/21/12 ldr APPROVED AS TO AVAILABILITY OF FUNDS: De orah Echols, Director of Finance IL /1-. Shawna Tubbs, Purchasing Manager i 1 1 P.R. No. 17424 12/21/12 Idr EXHIBIT A • anon.) Estimate Pinnacle Peak Holding Corporation Date Expires Estimate # dba Setcom Corporation 11/8/2012 12/8/2012 899569 3019 Alvin DeVane Blvd., Suite 560 C Austin TX 78741 omments / Notes United States Tax ID: 65- 1226637 650.965.8020 www.SetcomCorp.com Bill To Ship To Richard Malone Richard Malone Port Arthur Fire Dept. Port Arthur Fire Dept. PO Box 1089 PO Box 1089 Port Arthur TX 77641 Port Arthur TX 77641 Page 1 of 2 Terms Lead Time Ship Via FOB Account Executive Net 30 Three Weeks UPS GRD Austin, TX Doug Sartin Item Qty Units Description Detailed Description Rate Amount VL6KIT4CREWX 1 4 Person Wireless Intercom System with Xtreme Headsets RX40BPUA 4 Over the Head Xtreme RX40BPUA PTT Radio Headsets/ Black 325.00 1,300.00 Radio Headset with PTT OTH band /Binder 620 5 pin male /Gel and UA MIC seal, New Extream UA Mic / 600mm Coil cord/Bag JF3 6 Adapter Cable - Liberator AUTOCONFIG - VL6 95.00 570.00 X System VL6 -3 4 EA VL6 Full Duplex Wireless 867.00 3,468.00 Module VL6HOLSTER 4 EA VL6 Carrying Holster 28.00 112.00 BC3 2 EA 3 Position Smart Battery 185.00 370.00 Charger BC ACDC 1 EA Power Supply Adapter for 55.00 55.00 BC3 and BC5 BC CORD 1 EA 120 Volt cord for BC 9.00 9.00 ACDC Power Supply Adapter VL6CASELG 1 EA VL6 Carrying Case - Large 35.00 35.00 End of Group 5,919.00 VL6BAT 2 EA VL6 Battery - 3.7V 80.00 160.00 2000mAh DUALRAD2 2 Dual Radio Interface Dual Radio Interface - Interfaces to one 299.00 598.00 VL6 and one Portable Radio Mutes Intercom transmission when PTT Ref Diagram • se rem Estimate Date Expires Estimate # 11/8/2012 12/8/2012 899569 Comments / Notes Page 2 of 2 Terms Lead Time Ship Via FOB Account Executive Net 30 Three Weeks UPS GRD Austin, TX Doug Sartin Item Qty Units Description Detailed Description Rate Amount button is activated JM6 2 Radio Specific Jumper - Radio Specific Jumper - Motorola 45.00 90.00 Motorola We've moved! Please update our address in your records. Also, please note our return policy: http:/ /www.setcomcorp.com/returns.html Subtotal 6,767.00 Shipping Cost (UPS GRD) 63.70 Items marked with an asterisk ( *) are special order and non - returnable. Total $6,830.70 Ref Diagram P.R. No. 17424 12/21/12 Idr EXHIBIT B S CCCO11I November -16, 2012 Richard Malone Port Arthur Fire Department P.O. Box 1089 Port Arthur, TX 77641 RE: Setcom Liberator X Wireless System Dear Richard: We would like to thank you and the Port Arthur Fire Department for the opportunity to become your wireless crew communications system vendor. We value the Port Arthur Fire Department's business and look forward to working with you. Setcom Overview - Setcom is the sole source for the Liberator X Wireless Intercom System and Headsets for marine applications in the United States. The Liberator X has unique features that no other product on the market has. As background, Setcom Corporation is a leading manufacturer of communications equipment and radio accessories for police motorcycle officers, firefighters, military personnel, and industrial users. While others have come and gone, Setcom has dominated the market for over 40 years with quality and innovation. With 1,000s of motor officers currently riding with Setcom equipment today, we are by far the leader for police motorcycle communications gear. Setcom is the only manufacturer in the market with a dedicated customer and technical service team that is available 55 hours per week to help customers with issues in the field. Setcom also has 48 -hour turn . around on all warranty repairs that come into its dedicated repair center. Liberator X Wireless Intercom System The Liberator X System it the most advanced wireless intercom system on the market today. Setcom's Liberator X Intercom System is a versatile light - weight, rugged and water resistant wireless hands -free communication system. It is designed to meet a wide range of the most demanding communication situations, whether you are on the water or on land. It is equipped with technologies and features that no other product can offer. These include: • Active Learning Filter Technology (ALFT). ALFT is a high performance noise filter that allows users to work calmly even in the noisiest environments (strong winds, sail or engine noises). • Water and Dust Resistant. The Liberator X module is IP -54 rated for dust and water incursion. 3019 Alvin DeVane, Suite 560 • Austin, TX 78741 USA Ph (650) 965 -8020 Fax (650) 965 -1193 Setcom Corporation Page 2 • No Installation. This Liberator X System is an autonomous system that does not require a base station to be installed on the vehicle or vessel. • Extensive Range. The Liberator X System provides crew communications up to 1200 feet (line of sight). - • No Push -to -Talk (PTT). The Liberator X System provides the ability for a team of up to 6 members to communication full duplex with no need to push a button to speak to each other. • Battery Life. Up to 14 hours of battery life on a single charge. • Electrostatic Touch Membrane (ETM). The ETM keypad eliminates mechanical buttons and switches. Ensuring that when a button is accidentally touched that the system performs no change in operation. • Multiple Headset Options. System will operate with Setcom's large assortment of headset options. From our heavy duty ruggedized noise reducing headsets to our lightweight tactical headsets. • Dedicated Factory Technical Service Team. Setcom is the only manufacturer in the market with a dedicated customer and technical service team that is available 55 hours per week to help customers with issues in the field. All technical service calls are issued a tracking number and priority upon being reported. These service issues are monitored daily by senior management until they are resolved by Setcom's technical staff. Setcom also has 48 -hour turn around on all warranty repairs that come into its dedicated repair center. Again, thank you and the Port Arthur Fire Department for the opportunity to become your wireless crew communications vendor. We look forward to working with you on this most important project. Please feel free to contact me at 650- 965 - 8020x775 with any questions, concerns, or requests. Regard , ; • yan t iroir Sales ana_'