HomeMy WebLinkAboutPR 17452: PAYMENT TO DDS CORPORATION FOR ANNUAL LICENSE RENREWAL FEE FOR MAINTENANCE AND SOFTWARE SUPPORT FOR POLICE/FIRE DISPATCH CENTER VOICE RECORDER MEMORANDUM
Port Arthur Police Department
TO: Floyd T. Johnson, City Manager
FROM: Mark Blanton, Police Chief
DATE: 01 -04 -13
Re: DSS Corporation P.R. No. 17452
RECOMMENDATION:
It is recommended that the City Council authorize the payment of attached Invoice No. 12103 in
the amount of $14,708.93 to DSS Corporation of Southfield, Michigan.
BACKGROUND:
This payment is for the annual license renewal fee for maintenance on the Police/Fire Dispatch
Center voice recorder, as described under the terms of our contract with DSS. This system was
purchased in 2010 (Resolution No. 10 -548) for a total cost of $96,709. All 911 recordings are to
be kept for 6 months as per 911 Commission on State Emergency Communications Policy.
BUDGET/FISCAL EFFECT:
Funds are budgeted in Account No. 001 - 1101 - 521.42 -00.
STAFF/EMPLOYEE EFFECT:
None.
SUMMARY:
It is recommended that the City Council authorize the payment of attached Invoice No. 12103 in
the amount of $14,708.93 to DSS Corporation of Southfield, Michigan.
P. R.17452
01/04/13 jt
RESOLUTION NO.
A RESOLUTION AUTHORIZING A PAYMENT TO DDS
CORPORATION OF SOUTHFIELD, MICHIGAN, FOR THE
ANNUAL LICENSE RENEWAL FEE FOR MAINTENANCE,
UPDATES AND SOFTWARE SUPPORT ON THE POLICE/FIRE
DISPATCH CENTER VOICE RECORDER IN THE AMOUNT OF
$14,708.93; FUNDING AVAILABLE IN ACCOUNT NO. 001 -1101-
521.42 -00
WHEREAS, the Port Arthur Police Department and Fire Department purchased a
Voice Recording System from Acorn Recording Solutions Inc, in 2010 (Resolution No.
10 -548); and,
WHEREAS, the new maintenance agreement from DSS Corporation, which goes
into effect on February 8, 2013, and end on February 7, 2014, will renew the license
usage and provide updates and software support in the amount of $14,708.93; and,
WHEREAS, all 911 recordings are to be kept for six (6) months as per 911
Commission on State Emergency Communications Policy; and,
WHEREAS, the City Council finds it to be in the best interests of citizens of the
City of Port Arthur to authorize the renewal of this maintenance agreement in the amount
of $14,708.93.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PORT ARTHUR:
Section 1. That the facts and opinions of the preamble are true and correct.
Section 2. That the City Council of the City of Port Arthur hereby authorizes
the payment of Invoice No. 12103 in the amount of $14,708.93 to DSS Corporation of
Southfield, Michigan, for the renewal of the maintenance agreement, which includes
license usage, updates, and software support, a copy of which is attached hereto as
Exhibit "A ".
Section 3. That a copy of the caption of this Resolution be spread upon the
Minutes of the City Council.
READ, ADOPTED AND APPROVED ON THIS day of
A.D., 2013, at a Regular Meeting of the City Council of the City of Port Arthur, Texas,
by the following vote: AYES:
•
Mayor:
Councilmembers: •
NOES:
Deloris "Bobbie" Prince, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
!Deno, MET orni
v e
APPROVED FOrR MINISTRATION:
Floyd T. Johnson, City Manager
Mark Blanton, Chief of Police
APPROVED AS TO AVAILABILITY OF FUNDS:
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Deborah Echols, Finance Director
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Shawna Tubbs, Purchasing Manager
EXHIBIT
A
• _ Maintenance Invoice
C3090.W 99CAJ Invoice #
DSS Corporation 12103
18311 W. 10 Mile Road
Suite 200
Southfield MI 48075
248 - 569 -6440
www.dss- corp.com
Bill To Ship To
Attn: Accounts Payable Attn: John Tatroe
Port Arthur Police Dept TX Port Arthur Police Dept TX
John Tatroe 645 4th St.
645 4th St. Port Arthur TX 77640
Port Arthur TX 77640 United States
United States
Terms PO # Account # MA Start Date MA End Date
Due on rece... 151206 504521 2/8/2013 2/7/2014
Item MA Qty Description Unit Price Serial Numbers Amount
M/A Recorders 1 MAINTENANCE AGREEMENT FROM 14,708.93 14,708.93
2/8/2013 THROUGH 2/7/2014 ON:
M/A Recorders 192 EQTR001 VOICE 0.00 EQ100590 0.00
Equature Voice Capture license per device -
requires digital / analog recording cards
M/A Recorders 2 910 - 0804 -001 LD2409 EQLDA24 - 0.00 0.00
LD2409 24 -Port Analog Recording card
M/A Recorders 4 910- 0314 -003 NGX2400 EQNGX24 - 0.00 0.00
NGX 24 Channel Digital Recording Card
M/A Recorders 1 910 - 0324 -001 DP6409 - 0.00 0.00
DP6409: Single span passive tap TIE1 board
(software selectable) with 64 voice resources
M/A Recorders 1 EQANI DATA FEED - 0.00 0.00
External Data feed integration for Equature.
Includes ANI /ALI and SMDR/CDR records
M/A Recorders 1 R276 ISEV EQSE3U - 0.00 0.00
DSS 3U Recording System Hardware Expandable
Multi - channel Playback, Site License
Remote Alarm
40,000 -Hour Raid Capable Online Storage
10,000 -Hour Removable Archive
M/A Recorders 1 Expansion Chassis for Cards expandable to 312 0.00 0.00
channels
M/A Recorders 1 MAINTENANCE AGREEMENT INCLUDES: 0.00 0.00
- SOFTWARE UPDATES AND SUPPORT
- TELEPHONE /REMOTE (DESKTOP
STREAMING) SUPPORT
-ALL LABOR
-ALL PARTS
- PRIORITY SERVICE
1
PLEASE PAY INVOICE ON OR BEFORE MAINTENANCE START DATE
(Q13 -14JV) Total $14,708.93
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