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Home My WebLink AboutPR 17474: PURCHASE OF A 1/2 TON PICKUP TRUCK FOR SOLID WASTE DIVISION PUBLIC WORKS DEPARTMENT COUNCIL ACTION MEMO TO: Floyd T. Johnson, City Manager FROM: Ross E. Blackketter, P.E., Director of Public Works SUBJECT: P.R. #17474 — Purchase of 1 /2 Ton Pickup for Solid Waste DATE: 10 January 2013 RECOMMENDATION: I recommend that the City Council approve Proposed Resolution No. 17474, approving the purchase of a 1 /2 ton pickup truck from Philpott Motors of Nederland, Texas in the amount of $16,109. BACKGROUND: The purchase of a 1 /2 ton pickup for the Solid Waste Division was approved under the current budget. This purchase is to replace unit #1340, a 1999 model Dodge pickup. Purchasing requested quotes from six (6) vendors, two of which are from Port Arthur. The following two (2) quotes for this item were received: Philpott Motors 2013 Ford F -150 $ 16,109 Dallas Dodge - Chrysler -Jeep 2013 Dodge 1500 $ 17,221 BUDGETARY /FISCAL EFFECT: Funding is available in account 625 - 1801 - 533.93 -00. EMPLOYEE /STAFF EFFECT: None SUMMARY I recommend that the City Council approve Proposed Resolution No. 17474, approving the purchase of a 1 /2 ton pickup truck from Philpott Motors of Nederland, Texas in the amount of $16,109. 4. / Ross E. Blackketter, P.E. Director of Public Works REB /reb S: \engineer\ Documents\ CAMS\ EquipPurch \SWPickupTrckPurch- 13.docx P.R. 17474 01/10/13 reb RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF A 1 /2 TON PICKUP TRUCK FOR THE SOLID WASTE DIVISION FROM PHILPOTT MOTORS OF NEDERLAND, TEXAS IN THE AMOUNT OF $16,109, ACCOUNT 625 -1801- 533.93 -00. WHEREAS, in Ordinance 12 -57, the City Council approved the budget for Fiscal Year 2012 -2013 and authorized the purchase of a 1 /2 ton pickup truck for the Solid Waste Division; and, WHEREAS, Purchasing requested quotes from six (6) different vendors, two of which were from Port Arthur, and received two (2) quotes with the low quote being from Philpott Motors of Nederland, Texas for a 2013 Ford F -150 truck for a cost of $16,109 (shown in Exhibit "Al; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, purchase of this vehicle from Philpott Motors in the amount of $16,109 is hereby approved, funding being available in account 625 - 1801 - 533.93 -00; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of , A.D. 2013 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Council members: P.R. 17474 Page 2 Noes: Mayor Attest: APPROVED AS TO FORM: Sherri Bellard Val- • a i no C City Secretary City Attorney APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF FUNDS: Floyd T. Johnson Deborah Echols, CPA City Manager Director of Finance 7 Oa, Ross E. Blackketter, P.E. Shawna Tubbs, CPPO Director of Public Works Purchasing Manager S:\engineer\Documents\Resolutions\PR17474.dooc 1 EXHIBIT A 11/13/2012 14:39 4097240886 PHILPOTT MOTORS PAGE 01/04 CITY OF PORT ARTHUR -'" pt ? QUOTE SHEET city °f 7'Ji (Specifications are attached) VA 4j hur Texas Date of Request: November 8, 2012 Department Requesting Quote: Public Works Equipment Needed: Truck Quote Due Date & Time: Wednesday, November 14, 2012 by 1.2:00 P.M. Delivery: Quotes are to be faxed. to (409) 983 -8291, E- mailed to cwi.1liamsca7portarthur.i, . Delivered to the Purchasing Div., 2 floor, City Hall. QUeStioos, Please contact: Clifton Williams, Purchasing Asst, (409) 983 -8161 � ,Amount/Price: $ } \ CV t) Ma t .ke/Model: \" (� Truck will arrive in ba —V calendar days. y \,\ N ..,--\\-- -'\- \,i\ IQ I s Company Na. e Signitirre-- 4 - , .\-,-°-\-- VS \ Prin e 1 ame Phone N \-\ \NI °\ - —\ P' d C \ ' c, I , .Addres Fax cA 1 Z■t k --- t � . 4, City, State, lap } E -mail ,W2____3\ — (____________ • Shawna. Tubbs, CPPO, CPPB Date Purchasing Manager Page 1 of 9 11/13/2012 14:39 4097240886, PHILPOTT MOTORS PAGE 02/04 SPECIFICATIONS FOR THE .PURCHASE OFA TRUCK FOR PUBLIC WORKS Minimum requirements are listed below: 1. 6- Cylinder 19. Width: Minimum 79 inches. 2• 3.7 Liter Engine 20. Wheel Base: Minimum 119 inches 3. 215 Horse Power 21. Payload 1,300 lbs. 4. Air Conditioner 22. Interior: Dark Color 5.. 2 Wheel Drive 23. Minimum Towing Capacity 2, 0001bs 6. 3 year 36,000 mile warranty 7. ut matic Transmissio n 8- Cruise Control 9. 2 Doors 1 3 person seating 11. Floor .11/Iats front and back 12. Spare tire full size 13. AM /F.M.Radio with CD Player 14. Color: White 15. Must be able to receive in 90 days once order is placed. 16. Length: Minimum 205 inches. 17. 6 -Foot, Bed 18 . Height: Minimum 73 inches. Page 2 of 9 11/13/2012 14:39 4097240886 PHILPOTT MOTORS PAGE 03/04 AFFIDAVIT All pages in Offeror's Responses containing statements, letters, etc,, shall be signed by a duly authorized officer of the company whose signature is binding, The undersigned offers and agrees to one of the following: 'J I hereby certify that I do not have outstanding debts with the City of Port Arthur. I further agree to pay succeeding debts as they become due. I hereby certify I do have outstanding debts with the City of Port Arthur and agree to pay fY that >i said debts prior to execution of this agreement. 1 further agree to pay succeeding debts as they become due. I hereby certify that 1 do have outstanding debts with the City of Port Arthur and agree to enter into an agreement for the payment of said debts, 1 further agree to pay succeeding debts as they become due, Firm Name. Date Authorized Signature Title Name- , e print) Telephone I t ,, Is, R ■ r II 1 ,rti t. i Mr Email STATE: _Ca-S COUNTY: , e_-. r SUBSCRIBED AND SWORN to before me by the above named 1Sv on this the Ck) -. day of q, , 20J. I rai , Mt?RDMC to Publi r P - , .� �. rY ubl rY STATE CD L s.**** * *M MSTU** ,,k, iT/W,.M RETURN THIS AFFIDAVIT AS PART OF THE IUD PROPOSAL, Page 3 of 9 11113/2012 14:39 4097240886 PHILPOTT MOTORS PAGE 04104 CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For Vendor or other person doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 1491, 80 Leg., Regular Session. This questionnaire is being filed in accordance with Chapter 176, Local Government Code by a person who has a business relationship as defined by Section 176.001 (1 -a) with a local governmental entity and the person mats requirements under Section 176.006 (a). By law this questionnaire rnust be filed with the records administrator of the local governmental entity not later than the 7` business day after the date the person becomes aware of facts that require the statement to be filed. See Section 176.006, Local Government Code. A person commits an offense if the person knowingly violates Section 176.006, Local Government Code. An offense under this section is a Class C misdemeanor. 1. Name of person who has a business relationship with local governmental entity. 2. n Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than 7 business day after the date the originally fiied questionnaire becomes incomplete or inaccurate.) 3. Name of a local government officer with whom filer has employment or business relationship. Name of Officer This section (item 3 including subparts A, B, C, & D) must be completed for each officer with whom the filer has an employment or other business relationship as defined by Section 176.001 (1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary. A. Js the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the filer of the questionnaire? Yes I I No B. Is thc filer of the questionnaire receiving or likely to receive taxable income, other than investment .income, from or at the direction of the local government officer named in this section AND the taxable income is not received. from thc local governmental entity? Yes I I No C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government Officer serves as an officer or director, or holds an ownership of 10 percent or more? n Yes n No ...,......Describe each em. o meat or business relationship with the local government officer named in this section. 4. Signatures Berson ins hu ' i ess with the governmental entity Date Page 4 of 9