HomeMy WebLinkAboutPR 17539: CONTRACT WITH MITCHELL FONTENOTE, CPA FOR ACCOUNTING SERVICES City of Port Arthur
Memorandum
To: Floyd T. Johnson, City Manager
From: Deborah Echols, Director of Finance
Date: February 6, 2013
Re: PR 17539
I recommend that the City Council adopt Proposed Resolution 17539 which authorizes a contract
between the City of Port Arthur and Mitchell Fontenote for the provision of Accounting services
for the Finance Department account no. 001 - 1032 - 515.54 -00.
P.R. 17539
2/6/13 ASK
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE EXECUTION OF
A CONTRACT BETWEEN THE CITY OF PORT
ARTHUR AND MITCHELL FONTENOTE, CPA FOR
THE PROVISION OF ACCOUNTING SERVICES FOR
THE FINANCE DEPARTMENT 001 - 1032 - 515.54 -00 FOR
AN AMOUNT NOT TO EXCEED $25,000
WHEREAS, the City of Port Arthur Accounting Division has been understaffed for more
than six months and is in need of professional assistance at this time; and
WHEREAS, the Finance Department wishes to contract with a Certified Public
Accountant to provide accounting services; and
WHEREAS, Mitchell Fontenote, CPA is licensed to practice as a Certified Public
Accountant and has agreed to provide professional services at a rate of $150 per hour.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1: That the City Manager is hereby authorized to execute said Contract, a copy
of which being attached hereto as Exhibit "A ".
Section 2: That a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED, AND APPROVED, this day of February, 2013, A.D., at
a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote:
AYES: Mayor:
Council members:
NOES:
Mayor
Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
Val Tizeno, City ttorney
APPROVED FOR ADMINISTRATION:
Floyd T. Johnson, City Manager
APPROVED AS TO AVAILABILITY OF FUNDS:
4 /4 01 4<04
Deborah Echols, Director of Finance
EXHIBIT "A"
AGREEMENT FOR INDEPENDENT PROFESSIONAL SERVICES
This agreement is made between the City of Port Arthur, Texas hereinafter referred to as "City"
and Mitchell Fontenote, CPA, a person licensed to practice as a Certified Public Accountant.
I. TERM OF AGREEMENT
This Agreement shall be for a period beginning February 13, 2013 and shall remain in force
through March 31, 2013. Thereafter, this Agreement shall be renewable at the discretion of the
parties.
II. PROFESSIONAL SERVICES
Mr. Mitchell Fontenote, CPA, will be considered an independent contractor for the City of Port
Arthur and shall provide accounting services for the City's Finance Department. Such services
shall be at the standard of care /knowledge expected of accountants in Texas.
III. COMPENSATION
Mr. Mitchell Fontenote, CPA shall maintain and provide proof of license with the State Board of
Public Accountants. Failure to maintain licensure will immediately render this contract null and
void.
IV. LICENSURE
Mr. Mitchell Fontenote, CPA shall be paid One Hundred Fifty Dollars ($150) per hour for
accounting services actually rendered. The hours of work shall be mutually agreed upon by the
Finance Director of the City of Port Arthur and Mr. Mitchell Fontenote, CPA.
V. BENEFITS
All benefits result from this contract are delineated herein, and no other benefits promise by any
City office shall be binding on the City.
VI. TERMINATION
This Agreement can be terminated with fourteen (14) days prior written notice by either party.
SIGNED AND AGREED TO on the day of February, 2013.
CONTRACTOR
NOTARY Mitchell Fontenote, CPA
SIGNED AND AGREED TO on the day of February, 2013.
CITY OF PORT ARTHUR
Floyd T. Johnson
NOTARY