HomeMy WebLinkAboutPR 17528: CONCRETE REPAIRS SPUR 93/62ND STREET PUBLIC WORKS DEPARTMENT
COUNCIL ACTION MEMO
TO Floyd T. Johnson, City Manager
FROM Ross E. Blackketter, P.E., Director of Public Works
SUBJECT P.R. #17528 — APAC for the Concrete Repairs at Spur 93 and 62 Street
DATE 25 January 2013
RECOMMENDATION:
I recommend that the City Council approve Proposed Resolution No. 17528, approving a
contract with APAC, Inc. of Beaumont, Texas for the Concrete Repairs at West Port
Arthur Road (Spur 93) and 62 Street for the not to exceed amount of $12,500.
BACKGROUND:
The City of Port Arthur, Texas repaired a water line located in the intersection of 62
and West Port Arthur Road (Spur 93), which was temporarily patched with limestone.
Because this is located in the state right of way, the repair is required to be in
accordance with TxDOT standards. Accordingly, the City contacted four (4) contractors
on 17 January 2013 who are pre - qualified to perform this type of work for TxDOT. We
received three (3) quotes, with the one from APAC, Inc. determined to be the lowest
and most responsible.
BUDGETARY /FISCAL EFFECT:
Funds are available in account 410 - 1253 - 532.36 -00
EMPLOYEE /STAFF EFFECT:
None
SUMMARY
I recommend that the City Council approve Proposed Resolution No. 17528, approving a
contract with APAC, Inc. of Beaumont, Texas for the Concrete Repairs at West Port
Arthur Road (Spur 93) and 62 Street for the not to exceed amount of $12,500.
4/ //,,/
Ross E. Blackketter, P.E.
Director of Public Works
REB /rtb
S: \engineer \Documents \CAMS \2013 \APAC- 62ndSt &WPAR.docx
P.R. 17528
1/25/13 rtb
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
AN AGREEMENT WITH APAC, INC. OF BEAUMONT, TEXAS FOR
CONCRETE REPAIRS AT WEST PORT ARTHUR ROAD (SPUR 93)
AND 62 STREET FOR $12,500. ACCOUNT 410 -1253- 532.36 -00
WHEREAS, the City of Port Arthur, Texas performed a waterline repair at the
intersection of West Port Arthur Road (Spur 93) and 62 Street and is required to
repair the roadway structure; and,
WHEREAS, the City contacted four (4) vendors on 17 January 2013 and three
(3) quotes were received on 25 January 2013 for the above mentioned concrete
repairs; and,
WHEREAS, the three (3) quotes received were evaluated by Public Works and
Purchasing (see Exhibit "A "); now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager is hereby authorized to execute an agreement with
APAC, Inc. of Beaumont, Texas (attached as Exhibit "B ") for the concrete repairs at
West Port Arthur Road (Spur 93) and 62 Street intersection for the not to exceed
amount of $12,500, funding being available in account 410 - 1253 - 532.36 -00; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
P.R. 17528
Page 2
READ, ADOPTED, AND APPROVED this the day of , A.D. 2013 at
a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Council members:
Noes:
Mayor
Attest: APPROVED AS TO FORM:
Sherri Bellard glecia ize o
City Secretary City Attorney
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF
FUNDS:
1444 4-/L—
Floyd T. Johnson Deborah Echols, CPA
City Manager Director of Finance
Ross E. Blackketter, P.E.
Director of Public Works
Shawna Tubbs, CPPO
Purchasing Manager
S: \engineer\ Documents \Resolutions \PR17528.docx
EXHIBIT A
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EXHIBIT B
CONSTRUCTION SERVICES AGREEMENT
Concrete Repairs at 62 Street and West Port Arthur Road (Spur 93)
THIS AGREEMENT, made this the 5 day of March 2013, by and between
the City of Port Arthur, a municipal corporation organized under the laws of the State of
Texas, hereinafter called "OWNER" or "CITY ", and APAC, Inc. hereinafter called
"CONTRACTOR ".
WITNESSED: That, for and in consideration of, the payment terms, conditions, and
agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. The CONTRACTOR will commence the work required by the Contract Documents
upon Receipt of a Notice to Proceed. The work to be performed under this
Contract will be completed within 1 day of commencement.
2. The CONTRACTOR will perform the work as delineated in the Scope of Work and
Specifications attached hereto.
3. During the term of this Contract, the Contractor will furnish at this own expense
all of the materials, supplies, tools, equipment, labor and other services
necessary to connection therewith, excepting those supplies specifically not
required of Contractor in the Specifications and Scope of Work.
4. The CONTRACTOR agrees to perform all the work described in the specifications
and contract documents and to comply with the terms therein. The amount of
this contract is $12,500.
5. The term "Contract Documents" means and includes the following"
a. Agreement
b. Specifications
c. Quote
d. Notice to Proceed
6. This Agreement shall be binding upon all parties hereto and their respective
heirs, executors, administrators, successors and assigns.
7. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be
executed by their duly authorized officials, this Agreement in 2 copies, each of
which shall be deemed an original on the date first above written.
Signed on the day of February 2013
9 Y rY
OWNER:
BY:
Floyd T. Johnson
City Manager
Signed on the day of 2013
CONTRACTOR:
APAC, Inc.
BY:
Artie Tucker, Representative
1
cntroT ToicoutoeuR
Department of Public Works
Concrete Repair at SP 93 and 62 " Street
January 11, 2012
This project will be a concrete repair — turn key job located at the intersection of SP 93
(West Port Arthur Road) and 62 " Street in Port Arthur, Texas.
The contractor MUST visit the sites prior bidding the job. All existing dimensions of work area
shalt be field verified by the contractor. The contractor shall perform the work in accordance
with Item 361 in the Texas Department of Transportation Standard Specifications Manual,
FDR(CP) -05 & JS -94 of the TxDOT Design Standards and Typical Application #20 and #27of
the TMUTCD. All construction material shall come from an approved TxDOT supplier and shall
provide documents as such. Contractor must notify the City and TxDOT personnel prior to
concrete placement for inspection. The contractor shall remove all construction debris from the
site completely and pay any required landfill tipping fees. Travel lane must re -open to traffic
within eight (8) hours upon completion. Payment to contractor will be authorized when all
construction repairs are completed in place and satisfy the City's and TxDOT's inspection for
approval. Contractor must be TxDOT Certified.
Please submit your bid to Rawetts Baaheth, Sr., Department of Public Works on the 3rd floor at
City Hall titled 62 StJW.P.A.R. Concrete Repair by Wednesday, January, 23 2013 no later
than 12:00 pm. Any question, please call Rawetts Baaheth at 409.983.8184 or 409.960.1109.
TOTAL ESTIMATED COST:
COMPLETION DAYS:
DATE:
COMPANY NAME:
ADDRESS:
PHONE:
E -MAIL ADDRESS:
CONTACT:
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CITY OF PORT ARTHUR, 'TEXAS
ADDENDUM NO. ONE
DATE: January 18, 2013
BID PROPOSAL FOR: Concrete Repair at SP93 and 62 Street
The following clarifications, amendments, deletions, additions, revision and/or
modifications are made a part of the Contract Documents and change the original
documents only in the manner and to the extent hereinafter stated and shall be
incorporated in the Contract Documents.
Provisions of this addendum shall take precedence over requirements of the original
Contract Documents and all BIDDERS ARE REQUESTED TO ACKNOWLEDGE
SAID PROVISION IN THE SUBMISSION OF THEIR BID.
ATTACHED ARE THE CHANGES TO THE BID PACKAGE.
1. Typical Applications #20 and #27 of the TMUTCD shall be replaced by the
Texas Department of Transportation CAD Standard TCP (1 -4a). The standard
can be retrieved at ftp: / /ftp.dot.state.tx.us /pub /txdot-
info/cmd/cserve/standard/traffic/tcpl-1.pdf. If you have any questions and/or
comments, please contact Rawetts T. Baaheth, Sr. at (409) 983 -8184 or (409) 960-
1109 cell.
/ .1
. wefts T. Baaheth, Sr.
ssistant City Engineer
CITYOTTORVIVMOR.
Department of Public Works
Concrete Repair at SP 93 and 62 " Street
January 11, 2012
This project will be a concrete repair — turn key job located at the intersection of SP 93
(West Port Arthur Road) and 62" Street in Port Arthur, Texas.
The contractor MUST visit the sites prior bidding the job. All existing dimensions of work area
shall be field verified by the contractor. The contractor shall perform the work in accordance
with Item 361 in the Texas Department of Transportation Standard Specifications Manual,
FDR(CP) -05 & JS -94 of the TxDOT Design Standards and Typical Application #20 and #27of
the TMUTCD. All construction material shall come from an approved TxDOT supplier and shall
provide documents as such. Contractor must notify the City and TxDOT personnel prior to
concrete placement for inspection. The contractor shall remove all construction debris from the
site completely and pay any required landfill tipping fees. Travel lane must re -open to traffic
within eight (8) hours upon completion. Payment to contractor will be authorized when all
construction repairs are completed in place and satisfy the City's and TxDOT's inspection for
approval. Contractor must be TxDOT Certified.
Please submit your bid to Rawetts Baaheth, Sr., Department of Public Works on the 3rd floor at
City Hall titled 62n St./W.P.A.R. Concrete Repair by Wednesday, January, 23 2013 no later
than 12:00 pm. Any question, please call Rawetts Baaheth at 409.983.8184 or 409.960.1109.
TOTAL ESTIMATED COST: 12,500.00
COMPLETION DAYS: 1 - 24 hour day
DATE: 1 -23 -2013
COMPANY NAME: APAC- Texas, Inc.
ADDRESS: 12907 US Highway 90, Beaumont, TX 77713
PHONE: 409 - 866 -1444
E -MAIL ADDRESS: Awtucker @apac.com
CONTACT: Artie Tucker
* *Price based on using HES concre e and roadway being closed during
construction.
CITY OF PORT ARTHUR, TEXAS
ADDENDUM NO. ONE
DATE: January 18, 2013
BID PROPOSAL FOR: Concrete Repair at SP93 and 62°' Street
The following clarifications, amendments, deletions, additions, revision and/or
modifications are made a part of the Contract Documents and change the original
documents only in the manner and to the extent hereinafter stated and shall be
incorporated in the Contract Documents.
Provisions of this addendum shall take precedence over requirements of the original
Contract Documents and all BIDDERS ARE REQUESTED TO ACKNOWLEDGE
SAID PROVISION IN THE SUBMISSION OF THEIR BID.
ATTACHED ARE THE CHANGES TO THE BID PACKAGE.
1. Typical Applications #20 and #27 of the TMUTCD shall be replaced by the
Texas Department of Transportation CAD Standard TCP (1 -4a). The standard
can be retrieved at ftp: / /ftn.dot.state.tx.us /pub /txdot-
info/ cmd/ cserve /standard/traffic/tcnl- 1.Ddf. If you have any questions and/or
comments, please contact Rawetts T. Baaheth, Sr. at (409) 983-8184 or (409) 960-
1109 cell.
1
' Y wefts T. Baaheth, Sr.
sistant City Engineer
ADDENDUM
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