HomeMy WebLinkAboutPR 17625: AMENDING CONTRACT WITH DEPT. OF STATE HEALTH SERVICES, PUBLIC HEALTH EMERGENCY PREPAREDNESS PROGRAM Memorandum
City of Port Arthur, Texas
Health Department
TO: Floyd T. Johnson, City Manager
FROM: Judith A. Smith, RN, BSN, Interim Director of Health Services
DATE: March 22, 2013
SUBJECT: Proposed Resolution No. 17625
Contract Amendment between the City of Port Arthur and the
Department of State Health Services Public Health Preparedness (PHEP)
Program
RECOMMENDATION
It is recommended that the City Council approve P.R. No. 17625, an amendment to the
FY 2012 -2013 contract between the City of Port Arthur and the Department of State
Health Services, Public Health Emergency Preparedness (PHEP) Program, to modify
Article II Services, Section 2.02 Disaster Services.
BACKGROUND
This contract amends Article II Services, Section 2.02 Disaster Services, so that in the
event of a local, state or federal emergency the City of Port Arthur has the authority to
utilize approximately 5% of the staff's time supporting the Public Health Emergency
Preparedness Program Attachment for response efforts. The Department of State Health
Services shall reimburse the City of Port Arthur up to 5% of the Public Health
Emergency Preparedness Program Attachment funded by the Center for Disease Control
and Prevention (CDC) for personnel costs responding to an emergency event.
BUDGETARY AND FISCAL EFFECT
The DSHS will reimburse the City up to 5% of personnel costs for employees funded on
this program attachment who are utilized to respond to an emergency event.
STAFFING EFFECT
None.
SUMMARY
It is recommended that the City Council approve P.R. No. 17625, an amendment to the
FY 2012 -2013 contract between the City of Port Arthur and the Department of State
Health Services, Public Health Emergency Preparedness Program, to modify Article II
Services, Section 2.02 Disaster Services.
P. R. NO. 17625
3/22/13 -js
RESOLUTION NO.
A RESOLUTION AMENDING THE FY 2012 -2013 CONTRACT
BETWEEN THE CITY OF PORT ARTHUR AND THE
DEPARTMENT OF STATE HEALTH SERVICES, PUBLIC
HEALTH EMERGENCY PREPAREDNESS (PHEP) PROGRAM.
WHEREAS, the contract between the City of Port Arthur and the Department of
State Health Services provides financial assistance to the Port Arthur City Health
Department to supplement the delivery of public health services; and,
WHEREAS, the FY 2012 -2013 contract between the City of Port Arthur and the
Department of State Health Services, Public Health Emergency Preparedness (PHEP)
was approved on August 7, 2012 per Resolution No. 12 -379 and,
WHEREAS, this contract amends Article II Services, Section 2.02 Disaster
Services, so that in the event of a local, state or federal emergency the City of Port Arthur
has the authority to utilize approximately 5% of the staff's time supporting the Public
Health Emergency Preparedness Program Attachment for response efforts; and,
WHEREAS, the Department of State Health Services shall reimburse the City of
Port Arthur up to 5% of the Public Health Preparedness Program Attachment funded by
the Center for Disease Control and Prevention (CDC) for personnel costs responding to
an emergency event.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PORT ARTHUR:
Section 1. That, the facts and opinions in the preamble are true and correct.
P. R. NO. 17625
Page 2 — 3/22/13 js
Section 2. That, the City Council of the City of Port Arthur hereby approves
the contract amendment between the City of Port Arthur and the Department of State
Health Services.
Section 3. That, the City Council deems it is in the best interest of the City to
approve and authorize the City Manager and the Interim Director of the City's Health
Department to execute the amendment between the Department of State Health Service
and the City of Port Arthur, TX to continue the Public Health Preparedness program as
delineated in Exhibit "A ".
Section 4. That, a copy of the caption of this Resolution be spread upon the
Minutes of the City Council.
READ, ADOPTED, AND APPROVED, this day of April, 2013
A.D., at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the
following Vote: AYES:
Mayor:
Council members:
NOES:
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P. R. NO. 17625
Page 3 — 3/22/13
Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
1/
Valecia Ti no, C Attorney
APPROVED FOR ADMINISTRATION:
Floyd T. Johnson, City Manager Jddith A. Smith, RN, BSN
Interim Director of Health Services
EXHIBIT "A"
1
DEPARTMENT OF STATE HEALTH SERVICES
PTE c�A
a qo �.
I 'll,
Amendment
To
The Department of State Health Services (DSHS) and CITY OF PORT ARTHUR (Contractor) agree to amend
the Program Attachment #002 (Program Attachment) to Contract #2013- 041472 (Contract) in accordance with
this Amendment No. 002A: Public Health Emergency Preparedness (PHEP), effective 02/26/2013.
The purpose of this Amendment is to revise the General Provisions to include potential need for utilization of
5% for public health emergencies and /or training_
Therefore, DSHS and Contractor agree as follows:
Program Attachment number is revised to read as follows:
PROGRAM ATTACHMENT NO. 002A
SECTION VIII. SPECIAL PROVISIONS, is revised as follows:
eneral P ovision Service • rticle II Disaster ervice Section 2.12 is .m-nde• to ' cl de the fo low'n• •
In the event of a local state or federal emer•enc the Contractor has the authorit to utilize a•.roximatel 5%
of st.ff time us sort • this Program Attachment or r •onse e fort . SHS shall reimbur e •ntr.c or . to
5'0 of thi Pro • ram A t. chment funded b ent- r for Di ea e Control . nd Preven • • n D for • e • nnel cost
re • ondin • to .n emer • enc event. Contra tor hall m.intain record to docum- nt the time • e on res. onse
e f f o for auditin • _• r• o es. Allow. • le activitie also include • . rtici • . ti • n of drill and exe ci - in the • r- -
event time •eriod. Contractor shall notif the Assigned Contract Manager in writing when this •rovision is
implemented.
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All other terms and conditions not hereby amended are to remain in full force and effect. In the event of a
conflict between the terms of this contract and the terms of this Amendment, this Amendment shall control.
Department of State Health Services Contractor
Signature of Authorized Official Signature of Authorized Official
Date: Date:
Bob Burnette, C.P.M., CTPM Name:
Director, Client Services Contracting Unit Title:
1100 WEST 49TH STREET Address:
AUSTIN, TEXAS 78756
(512) 458-7470
Phone:
Bob.Burnette@dshs.state.tx.us
Email:
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