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Home My WebLink AboutPR 17624: CONTRACT WITH SCIENCE ENGINEERING, LTD. FOR SOIL AND FOUNDATION INVESTIGATION TRANSIT DEPARTMENT MEMORANDUM TO: Floyd T. Johnson, City Manager and City Council FROM: Colleen Russell, Transit Director SUBJ: P.R. NO. 17624 To accept - Science — Engineering services and enter into a contract with them for 2 borings at 20 feet or more for 338 and 344 1/2 Procter Street formerly- aka Block 138, Lots 1 -5, aka Tract 2A, Block 138 DATE: March 22, 2013 RECOMMENDATION: The Transit Department recommends that the City Council authorize the City Manager to enter into a contract with Science Engineering, Ltd. for an amount not to exceed $1,500 for two (2) borings on Tract 2 -A, Block 138. BACKGROUND: Once demolition of 338 and 344 1/2 Procter Street is complete, the site requires borings in order that the engineers will know the weight of the building that can stand on it, as well as the bedrock and water table depth. BUDGET/FISCAL EFFECT: Funds are available in account no(s). 402 - 1508 -561.- 82.00 ALI- 11.44.03 (contingency funds) for payment. The funds are 100% reimbursable under the American Recovery and Reinvestment Act (ARRA). STAFF/EMPLOYEE EFFECT: None. SUMMARY: Transit will have a contract for borings in accordance with NESHAP , FTA and the City's procureme I Vii•- - Colleen W. Russell, ' ra sit Director P.R. No. 17624 03/19/2013 CWR Page 1 of 9 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH SCIENCE ENGINEERING, LTD. OF PORT ARTHUR, TEXAS, IN AN AMOUNT NOT TO EXCEED $1,500 FOR SOIL AND FOUNDATION INVESTIGATION (ACCOUNT NO. 402 -1508- 561.82 -00). WHEREAS, per Resolution No. 13 -097, the City Council approved a contract for abatement and demolition of 338 and 344'/2 Procter Street; and WHEREAS, upon completion of the demolition, the engineer will require two (2) borings to determine if the weight of the building can stand on it, as well as the bedrock and water table depth; and WHEREAS, two vendors submitted quotes in response to the solicitation; and WHEREAS, the lowest and most responsive quote was from Science Engineering. Ltd., located at 3152 25 Street, Port Arthur, Texas, in the amount of $1,500. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct. THAT, the City Manager is authorized to enter into a contract with Science Engineering, Ltd., in an amount not to exceed $1,500 per year for two (2) borings in substantially the same form as EXHIBIT "B ". P.R. No. 17624 03/19/2013 CWR Page 2 of 3 THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED this the day of April , A.D. 2013 at a Regular meeting of the City Council of Port Arthur, Texas by the following vote: AYES: MAYOR COUNCILMEMBERS: NOES: Deloris "Bobbie" Prince, Mayor ATTEST: Sherri Bellard, City Secretary APPR VED AS TO FORM: W A KA _2) Val Tizenor ity At • ey P.R. No. 17624 03/19/2013 CWR Page 3 of 3 APPROVED FOR ADMINISTRATION: Floyd T. Johnson, City Manager 4 Colleen W. Rus • ell, Transi Planner APPROVED AS TO AVAILABILITY OF FUNDS: ifghtd( Deborah Echols, Finance Director (402 -1508- 561.82 -00) ST Shawna Tubbs, P chasing Manager EXHIBIT "A" { Quotes and Instructions Company City Quote Date Received Science Port Arthur, $1,500/ for 2 3/25/2013 Engineering, Texas Boring Ltd. Geo -Tech Beaumont, Texas $5,500 for 2 3/25/2013 Survey borings and EXHIBIT "B" CONTRACT FOR ENGINEERING SERVICES FOR THE CITY OF PORT ARTHUR TRANSIT DEPARTMENT THIS AGREEMENT, made this day of 2013, by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "OWNER" or "CITY" and Science Engineering, Ltd., herein acting by and through hereinafter called "CONTRACTOR ". WITNESSETH: That for and in consideration of the payment terms, conditions and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1. The term of this Contract shall be from April 10, 2013 to April 30, 2013 The City can terminate this contract at its convenience which includes, but is not limited to, funding not being available in any budget cycle with ten (10) days written notice. 2. The Contractor will supply all requirements as per State Law to as set forth for surveying and geo- technical services for the City of Port Arthur Transit Department. 3. During, the term of this Contract, the Contractor will furnish at his own expense all of the materials, supplies, tools, equipment, labor and other services necessary to connection therewith, excepting those supplies specifically not required of Contractor. 4 The CONTRACTOR agrees to perform all the work described in the specifications and contract documents and to comply with the terms therein for the amount of $1,500/ for 2 borings at a depth of 20 feet by property formerly addressed — as 338 and 344 V2 Procter Street. 5. The term "Contract Documents" means and includes the following: 1) Agreement 2) Quote 6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 7. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in (2 copies) each of which shall be deemed an original on the date first above written. Signed on the day of , 2013. ATTEST: CITY OF PORT ARTHUR BY: CITY SECRETARY Floyd T. Johnson, City Manager Signed on the day of , 2013. WITNESSED: SCIENCE ENGINEERING, LTD. 3152 25 Street, Port Arthur, Texas 77642 BY BY: Print Name: Title: SCIENCE ENGINEERING LTD. GEOTECHNICAL, ENVIRONMENTAL MATERIALS TESTING E - ,j - L March 22, 2013 City of Port Arthur Transit Department 444 — 4` Street, Suite 201 Port Arthur, Texas 77640 Email: debra.ambroise(u�portarthur.net Attn: Ms. Debra Ambroise Transit Planner / Title VI Coordinator Re: Proposal for Geotechnical Investigation for Demolition Port Arthur, Texas Science Engineering, Ltd. (SEL) is pleased to submit the following proposal for a soil and foundation investigation. The purpose of the study is to explore subsurface soil conditions and to develop recommendations for the design of the foundation of the proposed project referenced above. Field' exploration will consist of two (2) core borings drilled to depths of approximately fifteen (15) feet below existing ground surface. Suitable representative portions of all samples will be sealed and packaged for transportation to our laboratory. A laboratory testing program will be planned to determine the pertinent physical properties of the foundation soils. An engineering analysis will be made of the field and laboratory data. From this analysis, recommendations for foundation design criteria will be developed. The findings, conclusions and recommendations of SEL will be presented in an engineering report. The estimated cost of this service will not exceed $1,500.00 without your prior approval. Upon your acceptance of this estimate, we will begin the field exploration. The investigation will be completed subsuming a written report within the following two weeks. Respectfully submitted for the firm; Accepted By: Yousef Rahmani, P.E. Signature Date President P.O. Box 2048 / Nederland, Texas 77627 / Tel.:(409) 982 -0686 or (409)727 -2218 Fax: (409) 982 -0619 / E -Mail: yousef @science - engineer.com P. R. #17624 Exhibit "B" (City of Port Arthur) (Law Department) (Required Form) (07/08/88) (10/05/89) (03/15/90) (p. 2 Revised 09/18/90) CERTIFICATE OF STANDARD FORM CONTRACT FOR LAW DEPARTMENT REVIEW AND CITY COUNCIL AGENDA I certify that the contract (hereinafter called "said contract ") affixed to the attached proposed City Council Resolution No. 17624 is an exact duplicate of an applicable standard form contract (the title of which is shown below) previously approved by the Law Department and adopted as a standard form by City Council Resolution, except for the blanks that have been filled in with all necessary information and except for the changes described below. The title of the applicable standard form contract is: [ ] Federally Funded Construction Contract, Revised 01/05/88, 07/89, 08/89 [ ] Non - Federally Funded Construction Contract, Revised 01/05/88, 07/89, 08/89 [ x ] Federal - Professional Services - Engineering Contract, Revised 01/05/88, 05/89, 07/89, 04/91 [ ] Non - Federal - Professional Services - Engineering Contract, Revised 01/05/88, 05/89( §10), 07/89( §8) [ ] CDBG - Professional Services - Engineering Contract, Revised 01/05/88, 05/89,§ 07/89§ [ ] Federal - Professional Services - Non - Engineering (Consultant) contract, Revised 01/05/88, 05/89( §10), 07/89( §8) [ ] Non - Federal - Professional Services - Non - Engineering (Consultant) Contract Revised 01/05/88, 05/89 ( §10), 07/89( §8) [ ] CDBG - Professional Services - Non - Engineering (Consultant) Contract, Revised 01/05/88, 05/89(§ 10), 07/89( §8) [] Other Standard Form Contract, described as follows: The changes are as follows: (Put an "X" in the appropriate [ ]). [] None. [ ] The following described provisions at the indicated page, section, etc. of the standard form have been deleted from said contract: DELETIONS Section or Section or Page Number Paragraph No. Subparagraph No. Where Deleted and Caption and Caption Provision is Which Contains Which Contains Description of Found On Provision Deleted Provision Deleted Provision Standard Form From Form From Form Deleted 1 P.R #17624 Exhibit `B" [ ] The following described provisions at the indicated page, section, etc. of the standard form have been altered, modified, replaced or otherwise changed: ALTERATIONS, MODIFICATIONS, REPLACEMENTS, ETC. Sub § or Page, § & caption; Page No. § or § No. Sub § No. sub § & caption, Where & Caption of & Caption etc. of said contract Provision Standard of Standard Description which contains Found On Form which form which of Provision altered, etc. provision; & Standard Contains Contains in Standard Description of Alteration Form Provision Provision Form etc. [ ] The following provisions have been added to Said Contract: ADDITIONS Page, Section and Caption Subsection and Caption, etc. of said Contract Which Contains the Added Provision and Description Thereof I further certify that said attached proposed City Council Resolution contains the following provision: "That said contract is an exact duplicate of a City Standard Form Contract except for the changes described in the Certificate of Standard Form. Contract, a copy of which is attached hereto as Exhibit "B" and is hereby incorporated by reference, and said changes are hereby approved." I understand that this certificate will be relied on by the Law Department in reviewing and approving (or rejecting) as to form and by the City Council in reviewing and adopting (or rejecting) said Resolution and Contract. Signed this _ day of April, 2013. Colleen Russell, Director of Transit 2