HomeMy WebLinkAboutPR 17633: THIRD AND FINAL RENEWAL OF CONTRACT WITH MDN ENTERPRISES FOR REPAIR CLAMPS FOR UTILITY OPERATIONS MEMORANDUM
CITY OF PORT ARTHUR
UTILITY OPERATIONS DEPARTMENT
TO: Floyd T. Johnson, City Manager
FROM: Kelly Eldridge, Director of Utility Operations i/eAL
DATE: March 25, 2013
RE: Proposed Resolution No. 17633
COMMENTS
RECOMMENDATION
I recommend that the City Council approve Proposed Resolution No. 17633 authorizing
the third year renewal of a contract for the purchase of Repair Clamps with MDN
Enterprises, of New Caney, Texas in the total estimated annual amount of $64,671.02.
BACKGROUND
Repair clamps are used to make repairs on leaking pressure pipes. Most of these leaks
are water mains, but we do have an occasional sewer force main leak. While these
clamps are designed and constructed of stainless steel, they are meant as a temporary
fix until the line can be replaced. Many leaks we find are old repair clamps that are just
past their useful life. Every three years, we advertise for bids on the various sizes and
types of repair clamps that are used by the Utility Operations Department. This bid
packet was advertised and six (6) bids were received on December 15, 2010.
MDN Enterprises, of New Caney, Texas was awarded the contract by Resolution No.
11 -045 since they provided lowest and best bid meeting the specifications. They have
agreed to extend their current pricing another year, as allowed by our bid specifications.
BUDGET /FISCAL EFFECT
This is an extension of the last two year's bid prices.
STAFFING /EMPLOYEE EFFECT
Existing staff will administer this contract and monitor the vendor's performance.
SUMMARY
The Utility Operations Department recommends that the City Council authorize the third
year renewal of the contract for Repair Clamps to MDN Enterprises, of New Caney,
Texas, at the same unit prices as last year, with an estimated total of $64,671.02.
P. R. No. 17633
03/25/13
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE THIRD AND FINAL
YEAR RENEWAL OF A CONTRACT FOR THE PURCHASE
OF REPAIR CLAMPS, FOR THE UTILITY OPERATIONS
DEPARTMENT WITH MDN ENTERPRISES OF NEW
CANEY, TEXAS, IN THE NOT TO EXCEED AMOUNT
$64,671.02. FUNDS ARE AVAILABLE IN ACCOUNT NO. 410-
1253- 532.35 -00 & 410 - 1255 - 53233 -00.
WHEREAS, the Utility Operations Department routinely uses repair clamps to maintain
the Water Distribution and Wastewater Conveyance pressure systems throughout the City; and,
WHEREAS, the Purchasing Division has solicited bids for such repair clamps, as
delineated in our Purchasing Policy, and six (6) bids were received on December 15, 2010; and,
WHEREAS, the bids were evaluated by Utility Operations and Purchasing in order to
make a recommendation to the City Council for award; and,
WHEREAS, MDN Enterprises of New Caney, TX provided the lowest and best bid
meeting the specifications, and,
WHEREAS, per Resolution No. 11 -045, the City Council awarded the contract to MDN
Enterprises of New Caney, TX with the option to renew the contract for up to two additional
years; NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the City Council hereby authorizes the renewal of the non - exclusive contract
between the CITY OF PORT ARTHUR and MDN Enterprises, of New Caney, Texas, in the
estimated annual total contract amount of SIXTY FOUR THOUSAND SIX HUNDRED
SEVENTY ONE AND 02/100 DOLLARS ($64,671.02.); and,
THAT, an authorized representative of MDN Enterprises shall sign this resolution; and,
P. R. No. 17633
03/25/13
Page 2 of 3
THAT, the City can terminate this contract at its convenience with ten days written
notice; and,
THAT, funding for this material is provided for in the Utility Operations O &M budget;
and,
THAT a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of , 2013 at
a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor
Councilmembers:
NOES:
Deloris Prince
Mayor
ATTEST: APPROVED AS TO FORM:
l G!
Sherri Bellard Valecia Tizeno�7
City Secretary City Attorney
APPROVED: FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OF FUNDS:
II /
Floyd T. Johnson Deborah Echols
City Manager Director of Finance
Account No. 410- 1255 - 532.59 -00
P. R. No. 17633
02/01/12
Page 3 of 3
Ross Blackketter, P.E.
Director of Public Works
Kelly Eldridge
Director of Utilities
AGREED TO:
MDN Enterprises