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Home My WebLink AboutPR 17630: CONTRACT AMENDMENT WITH DEPT. OF STATE HEALTH SERVICES TO INCREASE CONTRACT AWARD Memorandum APR 8'13I2:17PN City of Port Arthur, Texas Health Department TO: Floyd T. Johnson, City Manager FROM: Judith Smith, RN, BSN, Interim Director of Health Services DATE: April 5, 2013 SUBJECT: Proposed Resolution No. 17630 Contract Amendment between the City of Port Arthur and the Department of State Health Services RLSS -Local Public Health System RECOMMENDATION It is recommended that the City Council approve P.R. No. 17630 which is an amendment to the FY 2013 contract between the City of Port Arthur and the Department of State Health Services, RLSS -Local Public Health System to increase the budget amount by $39,294.00, increasing the total grant award from $167,517 to $206,811, and to modify Article II Services, Section 2.02 Disaster Services. BACKGROUND This contract amendment increases the existing grant amount by $39,294.00 from a total grant award of $167,517 to $206,811. This will allow the City's Health Department to continue a broad range of essential public health services by improving and /or strengthening local public health infrastructure through assessment, monitoring and evaluation of essential public health services. This contract amendment also amends Article II Services, Section 2.02 Disaster Services, so that in the event of a local, state, or federal emergency the City of Port Arthur has the authority to utilize 5% of the staff's time supporting the RLSS -Local Public Health System Program Attachment for response efforts. The Department of State Health Services shall reimburse the City of Port Arthur up to 5% of the RLSS -Local Public Health System Program Attachment funded by the Center for Disease Control (CDC) for personnel costs responding to an emergency event. BUDGETARY AND FISCAL EFFECT This grant will cover personnel, fringe benefits, supplies and travel. STAFFING EFFECT This grant currently funds 3 full -time employees; however, with this increase, we will be able to hire two (2) temporary employees, e.g., an LVN and Administrative Clerk II to assist with the increase in program activities. SUMMARY It is recommended that the City Council approve P.R. No. 17630 which is an amendment to the FY 2013 contract between the City of Port Arthur and the Department of State Health Services, RLSS -Local Public Health System to increase the budget amount by $39,294.00, increasing the total grant award from $167,517 to $206,811 and to modify Article II Services, Section 2.02 Disaster Services. P. R. NO. 17630 4/5/2013 -js RESOLUTION NO. A RESOLUTION AMENDING THE FY 2012 -2013 CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND THE DEPARTMENT OF STATE HEALTH SERVICES, RLSS -LOCAL PUBLIC HEALTH SYSTEM, TO INCREASE THE CONTRACT BUDGET AMOUNT BY $39,294; THEREBY, INCREASING THE TOTAL CONTRACT AWARD FROM $167,517 TO $206,811; AND TO MODIFY ARTICLE II SERVICES, SECTION 2.02 DISASTER SERVICES WHEREAS, the contract between the City of Port Arthur and the Department of State Health Services provides financial assistance to the Port Arthur City Health Department to supplement the delivery of public health services; and, WHEREAS, the FY 2012 -2013 contract between the City of Port Arthur and the Department of State Health Services, RLSS- Local Public Health System was approved on August 7, 2012 per Resolution No.12 -379; and, WHEREAS, this contract amendment will allow the City's Health Department to continue a broad range of essential public health services by improving and /or strengthening local public health infrastructure through assessment, monitoring and evaluation of essential public health services; and, WHEREAS, this contract amendment modifies Article II Services, Section 2.02 Disaster Services, so that in the event of a local, state, or federal emergency the City of Port Arthur has the authority to utilize approximately 5% of the staffs time supporting the RLSS -Local Public Health System Program attachment for response efforts; and, P. R. NO. 17630 Page 2- 4/5/13 js WHEREAS, the Department of State Health Services shall reimburse the City of Port Arthur up to 5% of the RLSS -Local Public Health System Program Attachment funded by the Center for Disease Control (CDC) for personnel costs responding to an emergency event; and, WHEREAS, the existing contract budget is being increased by $39,294 bringing the total contract award from $167,517 to $206,811 through August 31, 2013. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That, the facts and opinions in the preamble are true and correct. Section 2. That, the City Council of the City of Port Arthur hereby approves this contract amendment between the City of Port Arthur and the Department of State Health Services. Section 3. That, the City Council deems it is in the best interest of the City to approve and authorize the City Manager and the Director of the City's Health Department to execute this Amendment to the contract between the Department of State Health Services and the City of Port Arthur, Texas, as delineated in Exhibit "A ". Section 4. That, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. i P. R. NO.17630 Page 3 - 4/5/2013 -js READ, ADOPTED, AND APPROVED, this day of April 2013 A.D., at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following Vote: AYES: Mayor: Council members: NOES: Mayor ATTEST: Sherri Bellard, City Secretary APPROVED S TO FORM: 01 Val Tizen , City 4ttorney APPROVED FOR ADMINISTRATION: Floyd T. Johnson Ju (1. th Smith, RN, BSN City Manager Interim Director of Health Services 1 EXHIBIT "A" DEPARTMENT OF STATE HEALTH SERVICES �pS E o�� Amendment To The Department of State Health Services (DSHS) and CITY OF PORT ARTHUR (Contractor) agree to amend the Program Attachment # 001 (Program Attachment) to Contract # 2013- 041472 (Contract) in accordance with this Amendment No. OO1A : RLSS/LOCAL PUBLIC HEALTH SYSTEM -PnP ,, effective 03/12/2013 . The purpose of this Amendment is to increase the contract amount due to restoration of PHHSBG funds and to revise the General Provisions to include the potential need for utilization of 5% for public health emergencies and /or training. Therefore, DSHS and Contractor agree as follows: The Program Attachment number is revised as follows: ATTACHMENT NO.-004 001A SECTION VIII. SPECIAL PROVISIONS, is revised as follows: General Provisions : R I LE I SERVICES Section 2.12 Di as er Services is revi ed to clude ts e following: In t he event of a local, state, or federal emergency the Contractor has the authority to utilize approximately 5% of staffs time supnOrting this Program Attachmen for respo e D SHS shall reimburse Contractor uo to 5% of this Pro • ram Attachment funded b Center for Disea e Control and Prevention (CDC1 personnel costs responding to an emergency event Contractor shall maintain records to doc en th- • I- s.- t • re .once e orts for auditin• .0 .o es. Allowa.le act•vitie d • ', • - .artici.atio of drill and - ercises 'n the .re -event time period. Contractor shall notify the Assigned Contract Mana • e in w_'ti • whe thi sr. vi ion i im.lemented. The categorical budget is revised as attached. All other terms and conditions not hereby amended are to remain in full force and effect. In the event of a conflict between the terms of this contract and the terms of this Amendment, this Amendment shall control. I I Page - loft Department of State Health Services Contractor Signature of Authorized Official Signature of Authorized Official Date: Date: Bob Burnette, C.P.M., CTPM Name: Director, Client Services Contracting Unit Title: 1100 WEST 49TH STREET Address: AUSTIN, TEXAS 78756 (512) 458 -7470 Phone: Bob.Burnette@dshs.state.tx.us Email: Page - 2 of 2 DEPARTMENT OF STATE HEALTH SERVICES ,. 1100 WEST 49TH STREET AUSTIN, TEXAS 78756 -3199 CATEGORICAL BUDGET CHANGE REQUEST DSHS PROGRAM: RLSS /LOCAL PUBLIC HEALTH SYSTEM -PnP CONTRATOR: CITY OF PORT ARTHUR CONTRACT NO: 2013 - 041472 CONTRACT TERM: 09/01/2012 THRU: 08/31/2013 BUDGET PERIOD: 09/01/2012 THRU: 08/31/2013 CHG: 001A V bliREGT COST.(OB;IECT CLA SS CATEGORIS), _= 3 w ... «, =,, ?,, ,. 0 ,4*, -4_ "'' -� °-- f -mo- ° ` �'- Cur Approved Budget (A) Revised Budget (B) ` Change Requested Personnel $108,144.00 $108,144.00 $0.00 Fringe Benefits $54,775.00 $54,775.00 $0.00 Travel $1,741.00 $1,741.00 $0.00 Equipment $0.00 $0.00 $0.00 Supplies $2,857.00 $8,151.00 $5,294.00 Contractual $0.00 $34,000.00 $34,000.00 Other $0.00 $0.00 $0.00 Total Direct Charges $167,517.00 $206 811 00 $39,29 00 INDIRECT4COST ' y: =..., `Yw, k f. Base ($) $0.00 $0.00 $0.00 Rate ( %) 0.00% 0.00% 0.00% Indirect Total $0.00 $0.00 , $ 00 .. : -? . r v ,a w. 5 ;5? tip ._ Y4* � :. - •a .:, �+..' 'S PROGRAM ` NCOME �.. }"<` fvf i 4 z- , 7w x:�3, - .> _ _ ; h n Program Income $0.00 $0.00 $0.00 Other Match $0.00 $0.00 $0.00 Income Total $0.00 $0.00 $0.00 SL IMIT„S /RESTRICTIONS ° �r AN . Y ..- . , � _ .. '. i • t fiv j _.,� ` � � . ' � ': . Advance Limit $0.00 $0.00 $0.00 Restricted Budget $0.00 $0 00 $0.00 5 t� F �,, .� u � $ �£ { �.r , , ` ,+ E c •ax -�. . i', 4 . Yc6^� ` " -.• y0,. x'" A s n. fizc 7 , , '; - 7 " �i t , , 'S Y -a fi �,.-F 1 .. i`• e, r.�t, 3 x,_ �" , ,a i: - •" 0, � 3 :"; -�.' Cost Total $167,517.00 $206,811.00 $39,294.00 Performing Agency Share $0.00 $0.00 $0.00 Receiving Agency Share $167,517.00 $206,811.00 $39,294.00 Total Reimbursements Limit $167,517.00 $206 $39,294.00 4 USTIFICATI4N ti y . x . ) -=,, , . <„ , �, ...k .= . s , .._ .ar_, - - Restoration of the PHHSBG funds brings contract back to level funding. Funds are needed in the increased STD/TB services, outreach,communicable disease reporting, will also support the purchase of client educational materials for National HIV Testing Day , Financial status reports are due: 12/31/2012, 03/29/2013, 06/28/2013, 10/30/2013