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HomeMy WebLinkAboutPR 17648: CONTRACT WITH NELSON COLLABORATIVE FOR RESTORATION ASSESSMENT OF ROSE HILL C &, << % 6 4 x1 ��% ! / / To: Mr. Floyd T. Johnson, City Manager DATE: April 10, 2013 From: Dr. Albert T. Thigpen, IPMA -CP, Director of Human Resources, Civil Service, I . Parks and Recreation Re: Adoption of Proposed Resolution No. 17648 Authorizing the City Manager to Execute A Contract With the Nelson Collaborative for the Architectural Repair and Restoration Assessment of Rose Hill Manor Historic Structure at a Cost of $5,000. Recommendation: I recommend approval of Proposed Resolution No. 17648 Authorizing the City Manager to Execute A Contract With the Nelson Collaborative for the Architectural Repair and Restoration Assessment of Rose Hill Manor Historic Structure at a Cost of $5,000. Background: Rose Hill Manor was built in Port Arthur, Texas in 1906 by Rome H. Woodworth making the structure over a century old. He is credited with casting the deciding vote for the incorporation of the city. Mr. Woodworth was elected Mayor of Port Arthur in 1902 and credited along with John S. Gates and the Port Arthur Townsite Company with being the impetus behind the rapid development of the city at that time. The structure when built sat on 11 acres of land at that time northeast of the center of town. The home was named "Rose Hill" by Mrs. Mary Woodworth wife of Rome H. Woodworth. The name was based on the unique landscaping which included numerous rose bushes, flowers, and shrubs. At the time it was constructed the home had 14 rooms, an attic, and basement. Mrs. Woodworth willed the home and land to the City of Port Arthur in 1940. Rose Hill Manor was designated as an historic landmark by the Texas Historical Commission in 1978 and was added to the National Registry of Historic Places in 1979. Currently, managed by the Federated Women's Club and overseen by the Department of Parks and Recreation, the Manor is rented for events such as weddings, teas, meetings, bridal showers, dinner parties, and other related events. Currently, Rose Hill Manor is in need of repair and restorative work to not only preserve the home as an historic structure, but also to maximize its appeal for revenue generating rental. The historic nature of the home coupled with the need to make critical repairs makes its highly prudent to develop a plan which prioritizes repair needs, takes into consideration the historic and architectural unique of the structure, provides a phase 1 • approach enabling budgeting for the sustainability of the structure. Providing for a pp g g g tY g professional architectural assessment to ensure compliance with applicable legislation such as the National Historic Preservation Act, cognizance of the architectural uniqueness and specifics of the structure, budgetary considerations relative to the planning for repair and restoration work, and sustainability of building use is recommended. Budgetary /Fiscal Effect Approval of proposed Resolution No. 17648 would authorize expenditure of $5,000 for the professional architectural assessment. Funds are available for this purpose in Account No. 001 - 1402 - 551.54 -00. Staffing /Employee Effect: None Summary: I recommend approval of Proposed Resolution No. 17648 Authorizing the City Manager to Execute A Contract With the Nelson Collaborative for the Architectural Repair and Restoration Assessment of Rose Hill Manor Historic Structure at a Cost of $5,000. 2 P. R. No. 17648 04/08/13 att RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH THE NELSON COLLABORATIVE FOR THE ARCHITECTUAL REPAIR AND RESTORATION ASSESSMENT OF ROSE HILL MANOR HISTORIC STRUCTURE AT A COST OF $5,000; FUNDS AVAILABLE IN ACCOUNT NO. 001- 1402 - 551.54 -00. WHEREAS, Rose Hill Manor (Woodworth House) is designated a historic structure and is listed in the National Registry of Historic Places; and WHEREAS, Rose Hill Manor is an important part of the history of Port Arthur, Texas; and, WHEREAS, Rose Hill Manor was conveyed to the City of Port Arthur by the Woodworth family; and, WHEREAS, preservation of such a historically significant structure requires an architectural assessment and phased plan taking into consideration the historic nature of the structure, prioritized repair and restoration needs, the National Historic Preservation Act and related legislation, building use, and sustainability; and, WHEREAS, the City of Port Arthur desires to contract with the Nelson Collaborative to provide the aforementioned assessment and plan; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: Section 1: That the facts and opinions of the preamble are true and correct. P. R. No. 17648 04/08/13 att P. 2 Section 2: That the City Manager is hereby authorized to execute a contract with the Nelson Collaborative on behalf of the City of Port Arthur for the development and delivery of an implementable assessment and plan for Rose Hill Manor as denoted in this resolution in substantially the same form as Attachment "A" hereto. Section 3. That a copy of the caption of the Resolution be spread upon the Minutes of the City Council. READ, ADOPTED, and APPROVED this day of A.D., 2013, at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor Councilmembers NOES: Deloris "Bobbie" Prince Mayor ATTEST: Sherri Bellard City Secretary P. R. No. 17648 04/08/13 att P. 3 APPROVED AS TO FORM: .460- _ Valecia zen Esq. Attorne ir APPROVED FOR ADMINISTRATION: Dr. Alb rt T. Thigpen, 'IPMA -CP Director of Parks and Recreation Floyd T. Johnson City Manager APPROVED AS TO AVAILABILTY OF FUNDS: f ,> I ... l Deborah Echols, CPA Director of Finance Shawna Tubbs, CPPO, CPPB Purchasing Manager Attachment „A» , 11111 Nelson Collaborative Arch!team Engineering Pmgrem Management Cons*uction Management A P2MG Gay April 11, 2013 Email:. althiepen(a portarthnr.net Dr. Albert Thigpen Director of Civil Services & Human Resources City of Port Arthur 444 4 Street Port Arthur, Texas 77641 Re: Woodworth House (Rose Hill) Assessment and Rehabilitation City of Port Arthur TNC Project #: NO301 -L-12 -004 Dear Dr. Thigpen: The Nelson Collaborative is thankful for the opportunity to submit the following proposal for the above mentioned project: Services Phase I: Envelope and Interior Assessment - This phase shall provide thee necessary information required to develop a comprehe report for the assessment and rehabilitation of the existing buildingto ensure a cost effective, long- term solutioniforirehabilitating , the existing building in compliance with the requirements of the Texas Historical Society and NationatHistorc Act of 1966. During this phase -we will identify areas in need of preventative , maintenance, repair,,, or replacement. A written report will be provided to summarize our findings and provide a cost estimate for the proposed scope ofivork for rehabilitation in compliance with the National Historic Preservation Act Fee for Serviceslo'Be =Rendered Phase"I 'Building Envelope and Interior Survey — Lump Sum Amount of $5,000.00 Any reimbursement required for the preparation, completion and execution of this phase of the project would be thru prior approval by City of Port Arthur before submitting. Thank you once again for giving us here at the Nelson Collaborative and opportunity to submit this proposal to Port Arthur. Sincerely, . 4.41141141141 /.. 1344 Timothy M. Barnes, AIA, NOMA Director of Architecture cc: Mr. Michael E. Nelson, P2MG 5450 Northwest Central Drive, Ste. 330 Houston, Texas 77092 p: 713 686.7764 • f: 713. 328.4799 1 = sa _ _ Document B203' - 2007 • Standard Form of Architect's Services: Site Evaluation and Planning for the following PROJECT: (Name and location or address) The Woodworth House (Rose Ill) ADDITIONS AND DELETIONS: 100 Woodworth at Lakeshore The author d this document has Port Arthur, Texas added information needed for its completion. The author may also i have revised the text d the engine! THE OW (Name, legal status and address) De standard R e form. that notes Additions d end Deletions Repoli that notes added / J information as well as revisions to the City of P, ort Arthur 1 standard form text is available from 444 4 Street ! the author and should be reviewed. A L. Port Arthur Tezas'77641 vertical line In the left margin of thus / dceurnent indicates where the author ' has added necessary information ' THE ARCHITECT: ; ,' and where the author has added to or • • (Name, legal stdtut:and address) deleted from the original AIA tend. Th Nelson Collaborafrve This document has important legal consequences. Consultation with an I I 34SOtNarthwest Cenarai wive #330 �, attorney is encouraged with respect ' Houston, Texas''77092 ' ` / fonts completion or modification. - ' / This document provides the Architects scope of services only THE AGREEMENT _ and must be used wdh an Thi Standarti Form of Architect's Services is part of or modifies the accompanying owner agreement It may Owner- Architect Agreement ( hereinafter, the Agreement) dated the 16 day of April in be used with G802TM 2007, the year 2013 . Amendment to the Professional (In "words, indicate day, month and year.) Services Agreement, to create a modification to any owner- architect TABLE OF ARTICLES` Gent. 1 INITIAL INFORMATION 2 SITE EVALUATION AND PLANNING SERVICES 3 ADDITIONAL SERVICES` 4 OWNER'S RESPONSIBILITIES 5 COMPENSATION 6 SPECIAL TERMS AND CONDITIONS ARTICLE 1 INITIAL INFORMATION The Architect's performance of the services set forth in this document is based upon the following information. Material changes to this information may entitle the Architect to Additional Services. (List below information. including conditions or assumptions, that will affect the Architect's performance.) Init. AIA Document 0203' — 2007. Copyright 02005 and 2007 by The American institute of Architects. All rights reserved. WARNING: This Ale Document is protected by U.B. Copyright Law and international Treaties. Unauthorised reproduction or distribution of this AIA Document, or any portion of it, may 1 result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA • f software at 16:45:32 on 04/10/2013 under Order No.1044760190 1 which expires on 02/26/2014, and is not for resale. User Notes: (1651061621) ARTICLE 2 SITE EVALUATION AND PLANNING SERVICES § 2.1 The Architect shall consult with the Owner, research applicable criteria, attend Project meetings, communicate with members of the Project team and issue progress reports. The Architect shall coordinate the services provided by the Architect and the Architect's consultants with those services provided by the Owner and the Owner's consultants. § 2.2 The Architect shall prepare, and periodically update, a schedule of Site Evaluation and Planning Services that identifies milestone dates for decisions required of the Owner, services furnished by the Architect and completion of documentation to be provided by the Architect. The Architect shall coordinaf the Site Evaluation and Planning Services schedule with the Owner's Project schedule. § 2.3 The Architect shall submit documents to the Owner at intervals appropriate to the process for purposes of evaluation and approval by the Owner, The Architect shall be entitled to rely on approvals received from the Owner to complete the SitevEvaluation and Planning Savices. § 2.4°`)rltie a sist the Owner in connection with the Owner's responsibility for filing documents required for the a3proval ofzgov and reviewing authorities having jurisdiction over the Project. These documents may inthiteOlat_z:CpliitsOriierty subdivisions, waivers and variances, for zoning and other development guidelines. § 2.5 T e itect91iprovit a only the services specifically designated below as the Architect's responsibility. The ttec;t shl 'mss • the rgnated services in accordance with a service description located in Section 2.6 or in an ' tit attaelt ? s�a races document. e t1 architect shall provide in the second colwnn of the table below In the third column hert< ` e description is located in Section 2,6 or in an exhibit attached to this services docwnent. If ie exhibit) §,t1i0eir Responsibility Location of Service Description (Architect, Owner (Section 26 below or an exhibit or attached to this docwnent and Not Provided) identified below) §2 5.1 ProgramnAnalysis Not Provided Site Analysis and Selection Architect §§ Site Context Architect §1.5.4 Cultural Factor Analysis Not Provided § 2.5.5 Historic Resource Inventory Not Provided § 2.5.6 Site Development Planning Not Provided § 2.5.7 Detailed Site Utilization Studies Not Provided § 2.5.8 Utility Studies Owner § 2.5.9 Environmental Studies Not Provided § 2.5.10 Design Guidelines Owner § 2.5.11 Parking and Circulation Analysis Not Provided § 2.5.12 Economic Analysis Not Provided § 2.5.13 Estimate of the Cost of the Work Architect § 15.14 Planning and Zoning Analysis Owner § 2.5.15 Meetings and Presentations Architect Ini<. MA Document B2O3 '* — 2007. Copyright a 2006 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright law and International Treaties. Unauthorized reproduction or dlstrfMrtion of this AIA Document, or any portion of it, may 2 result in severs civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 16:45:32 on 04!10/2013 under Order No. 1044760190_1 which expires on 02126!2014. and is not for resale. User Notes: ( 1651061621) § 2.6 DESCRIPTIONS OF SERVICES: A brief description of each Site Evaluation and Planning Service is provided below. (If necessary, provide in Section 2.7 expanded or modified descriptions of the Site Evaluation and Planning Services listed below.) § 2.6.1 Program Analysis: Analyze the Owner's building program with respect to the area required for building; area required for parking, circulation, open space, and other program elements; and any special constraints or requirements such as security, easements, and preserving habitat and wetlands. § 2.6.2 Site Analysis and Selection: Analyze a site or sites designated by the Owner. Analysis may consist of ownership, on -site observations, circulation systems and parking studies, topography analysis, and analysis of deed, zoning and other legal restrictions, studies of availability of construction materials, equipment and labor and construction markets. Evaluate the site studies to assist the Owner in selecting the site for the Owner's project. § 2.6.3 Site Context: Describe physical characteristics and context of immediately surrounding area and a general land use pattern, with a brief description of proximate development, such as agricultural, single - family detached residential, single - family attached residential, multi- family residential, retail, commercial, office, light industrial, heavy industrial, public and semi - public use, park and open space, vacant, or other appropriate land uses. § 2.6.4 Cultural Factor Analysis: Research the history of the site that may include historic land uses, existing structures on and adjacent to the site archaeological significance, other cultural factors and analyze the impact of the proposed use on the surrounding sites and community. § 2.6.5 Historic Resource Inventory: Prepare an inventory of any historic structures, or other historic features on the site. Identify landmark features or structures as noted on local, city, county, state, or Federal inventory of historically significant buildings, places or features. § 2.6.6 Site Development Planning: Based on the preliminary site analysis and selection of a site, prepare conceptual site development drawings which may include land utilization, structure placement, facility development, development phasing, access and circulation of vehicles and pedestrians, parting facilities and utility systems. Analyze surface and subsurface conditions, ecological requirements, deeds, zoning, and other legal restrictions, landscape concepts and features. § 2.6.7 Detailed Site Utilization Studies: Prepare a detailed site analysis, which may include land utilization, structure placement, &citifies development, circulation systems, parking facilities and utility systems. Analyze surface and subsurface conditions, the soils report, vegetation, slope of land, ecological requirements, deeds, zoning and other legal restrictions, landscape features and materials. § 2.6.8 Utility Studies: Establish requirements and prepare initial designs for the on -site utilities which may include electrical service and distribution, gas service and distribution, water supply and distribution, site drainage, sanitary sewer collection and disposal, process waste water treatment, storm water collection and disposal, central -plant mechanical systems, fire systems, emergency systems, security, pollution control, site illumination, and communications systems. Analyze the availability of existing utility mains, transmission and distribution lines. § 2.6.9 Environmental Studies: Determine the need for environmental monitoring, assessment and impact statements and prepare reports as required. If required, attend public meetings and hearings. § 2.6.10 Design Guidelines: Prepare design guidelines to develop a set of standards for site improvements, including signage, lighting, landscaping, pedestrian amenities, banners, and other similar guidelines. § 2.6.11 Parking and Circulation Analysis: Determine parking requirements for the Project, including the number of parking spaces required by governing agencies and the Owner. § 2.6.12 Economic Analysis: Based on the above surveys, evaluations, studies and inventories, assess the extent of buildable area and the potential impact on development cost. NA Document 8203' — 2007. Copyright ® 2005 and 2007 by The American Institute of Architects. N! rights reserved. WARNING: This NA Document is protected by U.8. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this NA Document, or any portion of It, may 3 result in severe civil and criminal peneaies, end will be prosecuted to the maximum extent possible under the law. This document was produced by AIA f software at 16:45:32 on 04/10/2013 under Order No.1044760190 1 which expires on 02/26/2014, and is not for resale. User Notes: (1651061621) § 2.6.13 Estimate of the Cost of the Work: Prepare a preliminary estimate of the cost of the work for the development of the site based on the design approved by the Owner. § 2.6.14 Planning and Zoning Analysis: Identify and research applicable planning and zoning ordinances. Develop and present options to the Owner. § 2.6.15 Meetings and Presentations: Attend meetings, public hearings, and citizen information meetings as directed by the Owner. Represent the Owner in presenting the proposed development to the governing agencies for approval. Prepare presentation materials for selected options and present to the governing agencies at public meetings and hearings. § 2.7 EXPANDED DESCRIPTION OF SERVICES (In the space below, provide expanded or modified descriptions of the Site Evaluation and Planning Services listed above, add other services as space permits, or refer to an exhibit attached to this document.) ART„CLE 3 ADDITIONA SERVICES § 31 fhe Archit '11 pFOiide Site Evaluation and Planning Services exceeding the limits set forth below as Addition lal S erVtces =,ie limits below are reached, the Architect shall notify the Owner. .1 Three o *.s to the site by the Architect over the duration of the services 3 Tv ( 2 prnientations of any portion of the Services as requested by the Owner .3 Ti b' (2 )t "m a ings with any boards, committees or other required groups AJTIC 4 OYYN a SONSIBILITIES 4 Own aprogram setting forth the Owner's objectives, schedule, constraints and criteria, rr, • acid relationships, special equipment, systems and site requirements. § - Owner �I1 pro 3e the Architect with any available previous studies, data, reports, or documents which bearmngct&ie requirements of the Project and that may be reasonably needed for the Project. § . Owner ` lltprovide access to the property, buildings, and personnel necessary for the Architect to complete [lilervit Thc'wriershall conduct tours and explain the property's original, current and anticipated future use. § 4.4 The Owner.sha l furnish surveys to describe physical characteristics, legal limitations and utility locations for the site of the Project, and a written legal description of the site. The surveys and legal information shall include, as applicable, grades and lines of streets, alleys, pavements and adjoining property and structures; adjacent drainage; rights- of.way, restrictions, easements, encroachments, zoning, deed restrictions, boundaries and contours of the site; locations, dimensions and necessary data with respect to existing buildings, other improvements and trees; and information concerning available utility services and lines, both public and private, above and below grade, including inverts and depths. All the information on the survey shall be referenced to a Project benchmark. § 4.5 The Owner shall furnish services of geotechnical engineers which may include but are not limited to test borings, test pits, detenninations of soil bearing values, percolation tests, evaluations of hazardous materials, ground corrosion tests and resistivity tests, including necessary operations for anticipating subsoil conditions, with reports and appropriate recommendations. ARTICLE 5 COMPENSATION § 5.1 For the Architect's Site Evaluation and Planning Services described under Article 2, the Owner shall compensate the Architect as follows: (Insert amount of or basis for, compensation) 1 Lump sum of Five Thousand Dollars and Zero Cents ($5,000.00) § 5.2 For Additional Services that may arise during the course of the Project, including those under Section 3.1, the Owner shall compensate the Architect as follows: (Insert amount of or basis for, compensation.) NA Document 8203' — 2007. Copyright 0 2005 and 2007 by The American Insetute of Architects. All rights reserved. WARNING: This AIA Document is Intl. pied by U.B. Copyright Law and International Treaties. Unauthorised reproduction or distribution of this Ale Document, or any portion of it, may 4 result In seven civil and crhmnai penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by ALA software at 16:45:32 on 04/10/2013 under Order No.1044760190 1 which expires on 02126/2014, and is not for resale. User Notes: (1651061621) 1, Hourly, § 5.3 Compensation for Additional Services of the Architect's consultants, when not included in Section 5.2, shall be the amount invoiced to the Architect plus percent ( %), or as otherwise stated below: . • ARTICLE 6 SPECIAL TERMS AND CONDITIONS Special terms conditions that modify this Standard Form of Architect's Services: Site Evaluation and Planning, if any; are as follows: t / 1 f Lam. § v i . 1/ O 1 I , / ',. j / . ;r + i \ \ # f , I \ ,� .,/ ,.� / ' a r 1 ,� , " l . i_ / / / Stilt MA Document B203'* — 2007. Copyright 02005 and 2007 by The American institute of Architects. MI rights reserved. WARNING: This Ale Document is protected by U.S. Copyright Law and Intentationai Treaties. Unauthorised reproduction or distribution of this MA Document, or any portion of It. may P, result In severe OA and criminal penalties, and will be prosecuted to the maximum extent possible under the law. Thia document was produced by AIA / Software at 16:45:32 on 04/10/2013 under Order No.1044760190 1 which expires on 02/26/2014, and is not for resale. User Notes: (1651061621) Additions and Deletions Report for A!A Document B203 2007 This Additions and Deletions Report, as defined on page 1 d the associated document, reproduces below all text the author has added to the standard form AIA document in order to complete it, as weN as any text the author may have added to or deleted from the original AIA text. Added text is shown underlined. Deleted text is indicated with a horizontal fine through the original AIA text. Note: This Additions and Deletions Report is provided for information purposes only and is not incorporated into or constitute any part of the associated AIA document. This Additions and Deletions Report and its associated document were generated simultaneously by AIA software at 16:45:32 on 04/10!2013. PAGE 1 Tlie- WoodwOrth;Housea(Rose Hill) 100 Woodward xat Lake-Wore, Port;Arthur :Texas City ofsPt>tt Arttitt- 444!4 treet Port" Krdtur; T 7764` �e Nollabot ati S-T5o)g1�rl est Ceii . 1rI?riwe x#330 'Ho u �bri :?Rxas 77092 This Standard Form of Architect's Services is part of or modifies the accompanying Owner- Architect Agreement (hereinafter, the Agreement) dated the 16 day of April in the year 2013 . PAGE 2 § 2.5.1 Program Analysis Not Provided § 2.5.2 Site Analysis and Selection Architect § 2.5.3 Site Contact Architect § 2.5.4 Cultural Factor Analysis Not Provided § 2.5.5 Historic Resource Inventory Not Provided § 2.5.6 Site Development Planning Not Provided § 2.5.7 Detailed_ Site Utilization Studies Not Pro vided § 2.5.8 Utility Studies Owner § 2.5.9 Environmental Studies Not Provided § 2.5.10 Design Guidelines Owner § 2.5.11 Parking and Circulation Analysis Not Provided § 2.5.12 Economic Analysis Not Provided § 2.5.13 Estimate of the Cost of the Work Architect § 2.5.14 Planning and Zoning Analysis Owner Additions and Deletions Report for AIA Document 8203" — 2007. Copyright O 2005 and 2007 by The American Institute of Architects. MI rights reserved. WARNING: This Ate Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this NA 1 Document, or any portion of it, may result In severe chill and criminal wattles, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 16:45:32 on 04/10/2013 under Order No.1044760190 1 which expires on 02/26/2014, and is not for resale. User Notes: (1651061621) § 2.5.15 Meetings and Presentations 1Architect J I PAGE 4 .1 Three (J visits to the site by the Architect over the duration of the services .2 Two (jJ presentations of any portion of the Services as requested by the Owner .3 Two ( ) meetings with any boards, committees or other required groups r•- Lump sum of Five Thousand Dollars and Zero Cents (55.000.00) PAGE5 Hourly • 7 / • �. -.. • i x Additions and Deletions Report for AIA Document 13203° — 2007. Copyright ©2005 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and International Treaties. UnauthoAzed reproduction or distribution of this AIA 2 Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software 0116:45:32 on 04/10/2013 under Order No.1044760190 1 which expires on 02/26/2014, and is not for resale. User Notes: (1651061621)