HomeMy WebLinkAboutPR 17650: GAYLE BOTLEY City of Port Arthur
Memorandum
To: Floyd T. Johnson, City Manager
From: Deborah Echols, Director of Finance is).t..
Date: April 12, 2013
Re: PR 17650
Presented for Council approval is proposed resolution 17650 amending the contract for the
services of Gayle W. Botley, CPA as independent auditor for the City of Port Arthur, increasing
the estimated amount by $28,775.
Background
Gayle Botley, CPA served as independent auditor for the City for fiscal year 2011. His firm was
selected through a competitive RFP process. This firm's personnel are experienced in
governmental audits, including the City of Port Arthur where they performed the audits from 2001-
2005, and meet all continuing education and quality review requirements. The firm agreed to a
contract of $64,950.
It has become necessary for the auditors to increase their scope of work, thus requiring additional
fees.
Budgetary Effect
Funding is provided in the 2012 -2013 budget for the Finance Department for this annual expense
in account number 001 - 1031 - 515.54 -00.
P.R. 17650
04/12/13 DE
RESOLUTION NO.
A RESOLUTION AMENDING THE CONTRACT FOR
THE SERVICES OF GAYLE W. BOTLEY, CERTIFIED
PUBLIC ACCOUNTANT, AS INDEPENDENT AUDITOR
FOR THE CITY OF PORT ARTHUR, INCREASING THE
ESTIMATED AMOUNT BY $28,775 FOR THE YEAR
ENDING SEPTEMBER 30, 2012. ACCOUNT #001 -1031-
515.54 -00
Whereas, on September 4, 2012, City Council adopted Resolution 12 -418 authorizing a
contract for the services of Gayle W. Botley, CPA as independent Auditor for the City; and
Whereas, the scope of service needs to be increased, requiring additional service.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
Section 1: That the City Council hereby authorizes the amendment of the contract,
increasing the estimated amount by $28,775 to an amount not to exceed $93,725.
Section 2: That Gayle Botley, CPA will sign this resolution agreeing to the terms
thereof.
Section 3: THAT a copy of the caption of this resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED, AND APPROVED, this day April, 2013, A.D., at a
Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote:
AYES: Mayor:
Councilmembers:
NOES:
Deloris Prince, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
Val Tizeno, City rney
APPROVED FOR ADMINISTRATION:
Floyd T. Johnson, City Manager
APPROVED AS TO AVAILABILITY OF FUNDS:
Deborah Echols, Director of Finance
AGREED TO:
Gayle W. Botley, CPA