The URL can be used to link to this page

Home My WebLink AboutPR 17666: AMENDMENT TO PURCHASE ORDER FOR PURCHASE OF SODIUM HYDROXIDE MEMORANDUM CITY OF PORT ARTHUR UTILITY OPERATIONS DEPARTMENT TO: Floyd T. Johnson, City Manager FROM: Kelly Eldridge, Director of Utility Operations ) L„� , DATE: April 22, 2013 RE: Proposed Resolution No. 17666 COMMENTS RECOMMENDATION I recommend that the City Council approve Proposed Resolution No. 17666 authorizing the amendment to Blanket Purchase Order No. 165348 for the purchase of Sodium Hydroxide from Brenntag Southwest (formerly Altivia Corp.) in the unit prices shown below to the new estimated total amount of $150,000, and authorizing the payment of two invoices for these chemicals purchased over the previously estimated quantities. BACKGROUND These chemicals are used to adjust the pH in the treatment of drinking water. Brenntag Southwest recently bought out Altivia Corporation. The current price for each of these products is listed below. Vendor Chemical Unit Price Altivia Corp. 50% NaOH $556. /ton 25% NaOH $618. /ton BUDGET /FISCAL EFFECT Quantities of chemicals were estimated based on actual consumption in 2010, our last non - drought year. These chemicals are purchased on an as- needed basis and are charged to the Water Purification Division O &M Budget account No. 410- 1252 - 532.29- 02. The vendor has agreed to hold these unit prices until Water Treatment chemicals are re -bid next month. STAFFING /EMPLOYEE EFFECT Trained and TCEQ certified employees administer all water treatment chemicals. SUMMARY I recommend that the City Council approve Proposed Resolution No. 17666. P. R. No. 17666 04/22/13 RESOLUTION NO. A RESOLUTION AUTHORIZING THE AMENDMENT TO BLANKET PURCHASE ORDER NO. 165348 FOR THE PURCHASE OF SODIUM HYDROXIDE FOR THE UTILITY OPERATIONS DEPARTMENT WITH BRENNTAG SOUTHWEST (FORMERLY ALTIVIA CORPORATION) IN THE SAME UNIT PRICES CURRENTLY PAID IN AN AMOUNT NOT TO EXCEED $150,000. FUNDS ARE AVAILABLE IN ACCOUNT NO. 410-1252-532.29-02. WHEREAS, the Utility Operations Department routinely utilizes various Water Treatment Chemicals to treat drinking water at our Water Purification Plant; and, WHEREAS, on May 15, 2012, the City Council, by Resolution No. 12 -220, authorized the second year of a contract for the purchase of Sodium Hydroxide, and the Purchasing Division subsequently issued Blanket Purchase Order No. 165348 for such purchase to Altivia Corp.(currently Brenntag Southwest), as delineated in our Purchasing Policy; and, WHEREAS, chemical consumption has increased this year over budgeted estimates; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to amend Blanket Purchase Order No. 165348 in the unit prices as shown in the original blanket purchase order to the new estimated total amount of $150,000.00, and, THAT, payment is also authorized for invoices no. BSW387944 and BSW387945, attached as Exhibit "A ", for chemicals provided by the vendor for the Utility Operations Department; and, THAT, funding for these chemicals is provided for in the Utility Operations O &M budget; and, THAT a copy of the caption of this resolution be spread upon the minutes of the City Council. P. R. No. 17666 04/22/13 Page 2 of 5 READ, ADOPTED AND APPROVED THIS day of , 2013 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor Councilmembers: NOES: Deloris Prince, Mayor ATTEST: APPROVED FOR ADMINISTRATION: Sherri Bellard Floyd T. Johnson City Secretary City Manager APPROVED AS TO FORM: 141 \114-ft (7) . f 5 Valecia Tizeno Shawna Tubbs, CP1' City Attorney Purchasing Manager APPROVED AS TO AVAILABILITY OF FUNDS: Ross Blackketter Director of Public Works e „ eborah Echols Kelly Eldri ge Director of Finance Director of Utilities Account No. 410 - 1252 - 532.29 -02 i P. R No. 17666 04/22/13 Page 3 of 5 Exhibit "A" (Invoices) BRENNTAG SOUTHWEST BRENNTAG 610_ fisher Road Longview, Texas 75604 INVOICE #: BSW387944 INV DATE: 4/03/13 * ** PAGE 1 OF 1 * ** DUE DATE: 5/03/13 SOLD TO: SHIP TO: CITY OF PORT ARTHUR PORT ARTHUR -NEW WATER PL ATTENTION CLYDE TRAHAN 1101 H.O. MILLS BLVD 1101 HENRY 0 MILLS BLVD SAVANAH EXIT OF HWY 73 PORT ARTHUR TX 77640 -2567 U -TURN TO PLANT PORT ARTHUR TX 77640 FEDERAL ID #: 751898378 DATE SHIPPED: 4/02/13 TERMS . : NET 30 B/L #. . . .: 150953 -00 SHIP WHS: 64 SALESPRSN: 46 CUSTOMER # .: 640146 SHIP VIA: CTL CUSTOMER PO #: 165348 FOB . . : FOB DESTINATION FRGT COMMENT: PPD TAX EX# : * *NEED TAX EXMPT UNITS SHIPPED PROD # WGT /GAL TOTAL QTY UNIT PRICE EXTENDED 12.4703 305632 12.800 12.4703T 556.0000 6,933.49 1.0000 T BULK SODIUM HYDROXIDE 50% DIAPHRAGM NSF CERTIFIED 8X BLK CUSTOMER PRODUCT: SODIUM HYDROXIDE 50% DIAPHRAGM ANALYSIS: 38.70 LOT NUMBER QUANTITY 0313SHSO -10 48980.0000 QUESTIONS, CALL e*.g9d44.4_____. SUPERVISOR ******** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** WATERPURF(CATION / * REMIT TO ADDRESS: * #410 - 1252.532.29.02 r * BRENNTAG SOUTHWEST, INC. * • * P.O. BOX 970230 * � * DALLAS TX 75397 -0230 * F ��L4' • •� ► ", iiill 6, 933.49 ***** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** C1,1 1p. Xli // ► S COUNT 502.68 PAID ON OR PRIOR TO . . / 13 010E • t, USD 7,436.17 PAID AFTER 503/13 I �OTAL USD 7,584.89 r Original Document ( *)INDICATES THAT ITEM IS TAXABLE BORGER, TX CATOOSA, OK ELMENDORF, TX HOUSTON, TX IOLA, KS LANCASTER, TX LONGVIEW, TX (806) 273-6424 (918) 266 -1882 (210) 635 -7290 (713) 433 -6771 (620) 365 -2223 (972) 218 -3500 (903) 759 -7151 MOBILE, AL NOWATA OK ODESSA, TX OKLAHOMA CITY, OK SAND SPRINGS, OK ST. GABRIEL, LA WICHITA, KS (251) 866-2600 (918) 273 -2265 (915) 367-9121 (405) 789 -0463 (918) 245-6666 (225) 642 -8428 (316) 267 -5987 * *ALL SALES SUBJECT TO AND GOVERNED BY THE TERMS AND CONDITIONS SET FORTH ON THE REVERSE SIDE ** BRENNTAG SOUTHWEST BRENNTAG 610 Fisher Road Longview, Texas 75604 INVOICE #: BSW387945 INV DATE: 4/03/13 * ** PAGE 1 OF 1 * ** DUE DATE: 5/03/13 SOLD TO: SHIP TO: CITY OF PORT ARTHUR PORT ARTHUR -NEW WATER PLANT ATTENTION CLYDE TRAHAN 1101 H.O. MILLS BLVD 1101 HENRY 0 MILLS BLVD SAVANAH EXIT OF HWY 73 PORT ARTHUR TX 77640 -2567 U -TURN TO PLANT PORT ARTHUR TX 77640 FEDERAL ID #: 751898378 DATE SHIPPED: 4/03/13 TERMS . : NET 30 B/L #. . . .: 150954 -00 SHIP WHS :- 64 SALESPRSN: 466 CUSTOMER # .: 640146 SHIP VIA: CTL CUSTOMER PO #: 165348 FOB . . : FOB DESTINATION FRGT COMMENT: PPD TAX EX# : * *NEED TAX EXMPT UNITS SHIPPED PROD # WGT /GAL TOTAL QTY UNIT PRICE EXTENDED 12.5365 305632 12.800 12.5365T 556.0000 6,970.29 1.0000 T BULK SODIUM HYDROXIDE 50% DIAPHRAGM NSF CERTIFIED 8X BLK CUSTOMER PRODUCT: SODIUM HYDROXIDE 50% DIAPHRAGM ANALYSIS: 38.70 LOT NUMBER QUANTITY 0313SHSO -10 49240.0000 QUESTIONS, CALL 713-658-901: 40 SUPERVISOR WATER PURIFICATION * * * * * * * * * * * * * * * * * * * * * * * * * * *ie * ** a*�*�*, %2x 4+410-,252.532. * REMIT TO ADDRESS: * BRENNTAG SOUTHWEST, INC. 3° * '�`I►G " / �• * P.O. BOX 970230 ((�� U - * DALLAS TX 75397 -P T® MERCHANDISE 6,970.29 ******** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** TAX -TX/ /HARRIS COUNT 505.34_. PAID ON OR PRIOR TO 5/03/13 INVOICE TOTAL USD 7,475.63 PAID AFTER 5/03/13 INVOICE TOTAL USD 7,625.14 Original Document ( *)INDICATES THAT ITEM IS TAXABLE BORGER, TX CATOOSA, OK ELMENDORF, TX HOUSTON, TX IOLA, KS LANCASTER, TX LONGVIEW, TX (806) 273 -6424 (918) 266 -1882 (210) 635 -7290 (713) 433-6771 (620) 365-2223 (972) 218 -3500 (903) 759 -7151 MOBILE, AL NOWATA OK ODESSA, TX OKLAHOMA CITY, OK SAND SPRINGS, OK ST. GABRIEL, LA WICHITA, KS (251) 866-2600 (918) 273 -2265 (915) 367 -9121 (405) 789-0463 (918) 245-6666 (225) 642 -8428 (316) 267 -5987 * *ALL SALES SUBJECT TO AND GOVERNED BY THE TERMS AND CONDITIONS SET FORTH ON THE REVERSE SIDE **