HomeMy WebLinkAboutPR 17651: RENEWAL OF CONTRACT WITH SAFETY ASSOCIATES FOR CALIBRATION OF AIR MONITORING EQUIPMENT PORT ARTHUR FIRE DEPARTMENT
MEMORANDUM
To: Floyd T. Johnson, City Manager
From: John Avery, Deputy Fire Chief
Re: Proposed Resolution 17651
Date: April 19, 2013
COMMENT
RECOMMENDATION
The Fire Department recommends adoption of Proposed Resolution No. 17651 authorizing the
City Manager to execute an agreement with Safety Associates of Nederland, Texas for the
extension of the contract for calibration of air monitoring equipment in an amount not to exceed
$24,420. The contract was originally approved by Council on 17 May 2011 by Resolution 11 -175
and included two one -year renewal options. The contract was extended by mutual agreement on
06 June 2012. This will be the second renewal, thus the third and final year of the agreement. The
vendor has agreed to extend the contract at the original contract prices.
BACKGROUND
The Fire Department operates a number of gas detectors for the purpose of monitoring the air at
potential hazardous materials release incidents. These detectors require regular calibration in order
to be reliable.
BUDGET/FISCAL EFFECT
Funding from # 001 -1121- 522.54.00.
STAFFING/EMPLOYEE EFFECT
None
SUMMARY
The Fire Department recommends adoption of Proposed Resolution No. 17651.
"REMEMBER, WE ARE HERE TO SERVE THE CITIZENS OF PORT ARTHUR"
P.R. 17651
April 19, 2013 jda
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE THIRD AND FINAL YEAR
(2 RENEWAL) OF THE CONTRACT WITH SAFETY
ASSOCIATES OF NEDERLAND, TEXAS FOR THE
CALIBRATION OF AIR MONITORING EQUIPMENT FOR THE
FIRE DEPARTMENT IN AN AMOUNT NOT TO EXCEED
$24,420; FUNDING FROM ACCOUNT 001 - 1121 - 522.54 -00.
WHEREAS, pursuant to resolution 11 -175 adopted by the
City Council on 17 May 2011, the City entered into a one -
year contract with Safety Associates of Nederland, Texas to
provide for calibration of air monitoring equipment; and
WHEREAS, the contract provided for the option to renew
for two additional one -year periods; and
WHEREAS, the City and Safety Associates extended the
contract on 06 June 2012 for a second year; and
WHEREAS, Safety Associates has signed an agreement,
attached hereto as Exhibit "A ", to renew the contract for
the third and final year at the same prices as quoted in
the 2011 contract; now therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
Section 1. That the facts and opinions in the
preamble are true and correct.
Section 2. That the City Council herein authorizes
the second renewal for a third and final year of the
contract with Safety Associates at the same prices as
quoted in the 2011 contract.
Section 3. That an authorized agent of Safety
Associates will sign this resolution agreeing to the terms
hereof.
Section 4. That a copy of the caption of this
resolution shall be spread upon the Minutes of the City
Council.
P.R. 17651
April 19, 2013 jda
READ, ADOPTED AND APPROVED on this day of April,
2013, at a Regular Meeting of the City Council of the City
of Port Arthur, Texas, by the following vote: AYES:
MAYOR:
COUNCILMEMBERS:
NOES:
Deloris Prince, Mayor
ATTEST:
Sherri Bellard, City Secretary
APP'* D A TO FORM:
Val Tiz'-.., Ci Attorney
APPROVED FOR ADMINISTRATION:
Floyd T. Johnson, Shawna Tub CPPO, CPPB,
City Manager Purchasing Manager
APPROVED AS TO AVAILABILITY OF FUNDS:
Deborah E c ols, Director of Finance
AGREED TO:
SAFETY ASSOCIATES
By:
Print Name: Title:
P.R. 17651
April 19, 2013 jda
EXHIBIT "A"
04/19/2013 14:46 4097222720 SAFETY ASSOC PAGE 02102
DEI,QR15 "BOBBIE" PRINCE, MAYOR FLOYM T. JOHNSON
WILLIE `13AE" LEWLS, MAYOR PRO TEM 4 14 ,. CITY MANAGER
CitY
COUNCIL MEMBERS: f %f \ SHERRI BELLART)
RAYMOND SCOTT, JR 1 CITY SECRETARY
ELIZABETH "LIZ" S.F tJ.LI5t 1 .111110
MORRIS ALBRIGHT, In o r t r t h u VAT. TJ?ENO
HAROLD L. DOUCET, S.R. CITY ,ATTORNEY
ROBERT E. "BOB" WILLIAMSON Texas
DERRICK FREEMAN
KERRY "TWIN' THOMAS
Safety Associates - Calibration of Air Monitoring Equipment
Original Contract Period: June . f, 2012 to June 5, 201
Original Contract Price: AreaRae, 11 utti le as p on for ty (6) per Calibration $8_LOS)
Original Contract Price: lvluitiRae plus gas detectors qty (1 1) per Calibration $.85.00
Original Contract Price: MultiRae plus gas detectgr atiy � pezGalibr_a ton $8500
Original Contract Price: MlniRae 3000 photo - ionization detectors qty (2) per Calibration $85.00
Original Contract Price: Industrial Scientific ITX multi gas monitors qty (4) per Calibration
Proposed Contract Renewal Period: June 6, 2013 to June 5, 2014
I rt I agree to renew my existing contract for the contract price and proposed renewal period listed above.
0 I disagree (if so, please give brief explanation)
Ls_lati_garkti 4 f a t r Ge?40 e■
Printe• Name Telephone No
Signature Date
Must be signed by a person having authority to bind the firm in a contract.
Purcheait IA,y isionLFinance Dept 1 Shawna Tubbs CFPB, Purchasing Manager
P.O. Box 10591444 4th Street' Port Arthur, Texas 776411 409.983.8160 1 Fax 409.983.8291
www.portarthur.net 1 tIn rchasinp�e?pc,rtarthur.net