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Home My WebLink AboutPR 17649: INTERLOCAL AGREEMENT WITH JEFFERSON COUNTY FOR PI SHORLINE PROJECT PUBLIC WORKS DEPARTMENT COUNCIL ACTION MEMO TO Floyd T. Johnson, City Manager FROM Ross E. Blackketter, P.E., Director of Public Works SUBJECT P.R. #17649 — Interlocal Agreement with Jefferson County for P. I. Shoreline Protection DATE 22 April 2013 RECOMMENDATION: I recommend that the City Council approve Proposed Resolution No. 17649, approving an interlocal agreement with Jefferson County for the Pleasure Island Shore Protection Breakwater - Marsh Restoration Project and authorizing the expenditure of $619,690 for Additive Alternate 1. BACKGROUND: The City has been working with Jefferson County for some time to have a protection berm constructed along the shoreline at various locations along Pleasure Island adjacent to the Sabine — Neches Ship Channel. The County opened bids for the Pleasure Island Shore Protection Breakwater -Marsh Restoration Project on March 19, 2013. The low bid for the base project is $1,656,761. In addition, Additive Alternate 1 is an area of critical interest for the City, This location is where the erosion has reached a point that the top of the slope is approximately 20 feet from T.B. Ellison Parkway. The value of this additive alternate is $619,690. Jefferson County intends to award a contract for the Base Bid and Additive Alternate 1, for a total contract amount of $2,276,451. This award is contingent upon the City committing to providing the funding for the additive alternate. In Ordinance 13 -22, the Council approved a budget amendment providing the needed additional funding. The interlocal agreement will provide for the City paying the County for this project. BUDGETARY /FISCAL EFFECT: Funds are available in CIP201, 303 - 1601 - 591.59 -00 EMPLOYEE /STAFF EFFECT: None SUMMARY I recommend that the City Council approve Proposed Resolution No. 17649, approving an interlocal agreement with Jefferson County for the Pleasure Island Shore Protection Breakwater - Marsh Restoration Project and authorizing the expenditure of $619,690 for Additive Alternate 1. Ross E. Blackketter, P. . Director of Public Works REB /rtb S:\ engineer \Documents \CAMS \2013 \JeffCo — Interlocal Agmt — PI Shore.docx P.R. No. 17649 04/22/13 reb RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF PORT ARTHUR AND JEFFERSON COUNTY FOR SHORELINE PROTECTION OF PLEASURE ISLAND AND AUTHORIZING THE EXPENDITURE OF $619,690 FOR THIS PROJECT. CIP201, 303 - 1601- 591.59 -00. WHEREAS, Jefferson County has procured the design, obtained the necessary permit(s) and bid the construction of the Pleasure Island Shore Protection Breakwater - Marsh Restoration Project; and, WHEREAS, the purpose of this project is to protect the existing shoreline of Pleasure Island along the Sabine - Neches Ship Channel, and this project meets all the requirements of Section 791.011 of the Texas Government Code; and, WHEREAS, Jefferson County intends to award the Base Bid for the Pleasure Island Shore Protection Breakwater -Marsh Restoration Project in the amount of $1,656,761; and, WHEREAS, the City of Port Arthur desires that Additive Alternate 1 of the Pleasure Island Shore Protection Breakwater -Marsh Restoration Project in the amount of $619,690 be constructed along with the Base Bid; and, WHEREAS, in Ordinance 13 -22, the City Council amended the general fund budget for Fiscal Year 2012 -2013 to provide the necessary funding for Additive Alternate 1; and, WHEREAS, the City Council deems it in the public interest to expend $619,690 for the construction of Additive Alternate 1 as part of this award; now, therefore, P.R. No. 17649 Page 2 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to execute on behalf of the City, an Interlocal Agreement between the City ofPort Arthur and Jefferson County for the Shore Protection Breakwater -Marsh Restoration Project as shown on Exhibit "A" attached hereto and made a part hereof; and, THAT, payment to Jefferson County in the amount of $619,690 in accordance with the attached interlocal agreement is hereby authorized, funding being available in CIP201, 303 - 1601 - 591.59 -00; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of , A.D. 2013 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Noes: Mayor P.R. No. 17649 Page 3 Attest: APPROVED AS TO FORM: \'Qi-c) i Sherri Bellard Valecia Tizeno City Secretary City Attorney APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF FUNDS: SI I4L Floyd T. Johnson Deborah Echols, CPA City Manager Director of Finance Ross E. Blackketter, P.E. Director of Public Works S:\engineer\documents\Resolutions\PR17649.doc EXHIBIT A INTERLOCAL AGREEMENT BETWEEN THE CITY OF PORT ARTHUR AND JEFFERSON COUNTY FOR THE PLEASURE ISLAND SHORE PROTECTION BREAKWATER -MARSH RESTORATION PROJECT The City of Port Arthur, acting by and through its City Manager, and Jefferson County, acting by and through its County Judge, agree to the following terms and conditions for funding the Pleasure Island Shore Protection Breakwater -Marsh Restoration Project: WHEREAS, Jefferson County has procured the design, obtained the necessary permit(s) and bid the construction of the Pleasure Island Shore Protection Breakwater -Marsh Restoration Project; and, WHEREAS, Jefferson County intends to award the Base Bid for the Pleasure Island Shore Protection Breakwater -Marsh Restoration Project in the amount of $1,656,761; and, WHEREAS, the City of Port Arthur desires that Additive Alternate 1 of the Pleasure Island Shore Protection Breakwater -Marsh Restoration Project in the amount of $619,690 be constructed along with the Base Bid; and, WHEREAS, the City Council deems it in the public interest to expend $619,690 for the construction of Additive Alternate 1 as part of this award; now, therefore, BE IT AGREED BY AND BETWEEN THE PARTIES: SECTION ONE: That, the City of Port Arthur herein agrees to pay Jefferson County $619,690 for Additive Alternate 1 of the Pleasure Island Shore Protection Breakwater - Marsh Restoration Project. SECTION TWO: That, the Jefferson County herein agrees to award the Base Bid in the amount of $1,656,761 and Additive Alternate 1 in the amount of $619,690 for the Pleasure S : \engineer\Documents\Interlocal Agmts\JeffCo- PlShoreline.docx Page 1 of 2 Island Shore Protection Breakwater -Marsh Restoration Project, for a total contract award of $2,276,451. SECTION THREE: That, pursuant to Section 791.011 of the Government Code, V.T.C.A., the City of Port Arthur will make payment to Jefferson County for Additive Alternate 1 of the Pleasure Island Shore Protection Breakwater -Marsh Restoration Project from current revenue available to the City. Said payment to be payable to "Jefferson County ", referencing project "IFB 13- 003\KJS, Pleasure Island Revised Breakwater Project Additive Alternate 1" and to be made within 15 calendar days of the execution of this agreement by both parties. SIGNED AND AGREED to on the day of , 2013. CITY OF PORT ARTHUR By: Witnessed by: JEFFERSON COUNTY By: Witnessed by: S: \engineer\Documents \Interlocal Agmts\JeffCo- PIShoreline.docx Page 2 of 2 L