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HomeMy WebLinkAboutPR 17554: CONTRACT WITH SOUTEX SURVEYORS & ENGINEERS FOR DESIGN AND CONSTRUCTION OF CONCESSION STAND AT PIONEER PARK P. R. # 17554 05/15/13/ca RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH SOUTEX SURVEYORS & ENGINEERS FOR THE DESIGN AND CONSTRUCTION MANAGEMENT FOR THE CONCESSION STAND AT PIONEER PARK IN AN AMOUNT NOT TO EXCEED $11,500; FUNDING AVAILABLE IN ACCOUNT NO. ED2013 -100 WHEREAS, the City of Port Arthur desires to contract with Soutex Surveyors & Engineers to provide professional engineering and construction management services for the design and construction management for the concession stand at Pioneer Park an amount not to exceed $11,500.00; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Manager is hereby authorized and directed to execute a contract with Soutex Surveyors & Engineers on behalf of the City of Port Arthur for the engineering design and construction management for the concession stand at Pioneer Park, which shall include appropriate design, management, timeliness and fiscal deliverables related thereto in an amount not to exceed $11,500.00, in substantially the same form as attached hereto as Exhibit Section 3. That said contract shall be final upon review and approval of the City Manager, City Attorney and Director of Parks and Recreation, and they are hereby authorized to correct any deficiencies therein. Section 4. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of , A.D., 2013, at a Regular Meeting of the City Council of the City of Port Arthur, by the following vote: AYES:(Mayor) P. R. # 17554 05/15/13/ca Councilmembers: NOES: Deloris "Bobbie" Prince Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: Vat • I) Val Tizeno, Es City Attorney APPROVED FOR ADMINISTRATION: Floyd T. Johnson City Manager Albert Thigpen, IPMA -CP, CAS Director of Parks and Recreation I - i P. R. # 17554 05/15/13/ca APPROVED AS TO AVAILABILITY OF FUNDS: Deborah Echols, CPA Director of Finance 12o- /'29- 58a 59 £.D XO /3 107Wag 3r Shawna Tubbs, CP' Purchasing Manager 1 i EXHIBIT A 1 EXHIBIT A 1 • 3737 Doctors Drive \ S Port Arthur, TX 77642 r f 0"1 c� e Office (409) 983.2004 SURVEYORS EYORS a ENGINEERS Fax (409) 983.2005 MAErmr Na S735 7811fFam Na aV7m PROPOSAL FOR TWO NEW CONCESSION STANDS AT PIONEER PARK CITY OF PORT ARTHUR MAY 2013 PROJECT NO. 13 -0307 This Proposal is made at the request of Dr. Thigpen with the City of Port Arthur, 'Texas. We thank you for the opportunity to offer our services on this project. The scope of work includes attending all meetings required by the City, producing a set of plans for construction, and assisting and managing all phases through the completion of the project. We believe the plans for the concession stand now existing at Lucian Adams Park can be modified to serve Leger Ball Field, and the stand at the County Park can he modified to serve Grado Ball Field. We have visited with the Utility Department and believe there is water available. The sewer is presently under investigation. This Proposal includes producing a set of drawings and documents to be used to obtain sealed bids. The fee includes working with Purchasing to obtain said bids. The Scope of Work includes: 1. Preliminary meeting with the Parks and Recreation Department and other Agencies and or Departments 2. Topography survey of both areas 3. Set of Plans for bidding the project 3. Review Plans with City Staff 4. Assist Purchasing in receiving bids 5. Review bids and make recommendation for award 6. Assist with Contract between the City and the Contractor 7. Provide Construction Management services during construction 8. Make and check monthly estimates for payment to the Contractor 9. Provide final documents for project close out, including record drawings 10. Provide City a disk containing PDF's of the drawings allowing them to run the plan sets and save reproduction costs The plan set will include, at minimum a Title Page, General Site Plan, Floor Plan, Elevations, Foundation Plan and Details, Architectural Details, Roof Framing Plan, Plumbing Plan, Electrical and Lighting Plan and Details, Erosion Control Plan and General Specifications all set for 130 MPH wind speed. The buildings would be constructed of Page 1 of 2 concrete building blocks on a concrete foundation and metal roof with a composition roof as a deductive alternative. The scope of work does not include furnishing a soils report, ADA registration and inspection. or an elevation certificate. Our preliminary investigation indicates the area is presently in Flood Zone R, and the new maps indicate it will continue to be in Zone B. We suggest the building be sct with the finished floor being approximately 1' above the existing ground. The scope of work does not include demolition of the two existing concession stands. The City will provide the final location of the new concession stand. Care should be taken to reuse the new canopies in front of the existing stands. A soils report may be obtained through Science Engineering, 3152 25 Street, Port Arthur, Texas, 409 - 982 -0686. An allowance should be made to have the lab provide collecting and testing cylinders to insure the strength of the concrete. The project will also need ADA certification requiring a registration fee, review fee and inspection fee which is of included in the cost for the project. This project will most likely not need a City Storm Water Permit due to the nature of the project. The Cost for this work is $11,500.00. Invoicing would he 20% following the meeting with the Parks and Recreation Department, 20% when a set of plans is delivered to the City for review, 30% when bids are taken, 20% when project is 50% complete, and 10% at the end of the project when all final documents are delivered to the City. Accepted by the City' of Port Arthur: Print name Signature Date Accepted By Soutex Surveyors & Engineers Anthony NVf4 ger. \ Presid /7/ Date Page 2 of 2