HomeMy WebLinkAboutPR 17684: CELL MORE COMMUNICATIONS FOR ANNUAL SOFTWARE SERVICE FOR GPS TRACKING SYSTEM P.R. 17684
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PUBLIC WORKS DEPARTMENT
COUNCIL ACTION MEMO
TO: Floyd T. Johnson, City Manager
FROM: Ross E. Blackketter, P.E., Director of Public Works
DATE: May 24, 2013
SUBJECT: P.R. 17684 — Cell More Communications for City Vehicle GPS
COMMENTS
RECOMMENDATION:
It is recommended that the City Council approved Proposed Resolution No. 17684 authorizing
the City Manager to execute an agreement with Cell More Communications of Houston, Texas
to renew the maintenance agreement for the GPS Fleet Tracking System for City vehicles for an
annual amount of $64,500.
BACKGROUND:
In the past 218 units were serviced by Cell More Communications of Houston, Texas. Within
the last year the City has sold and added equipment to our fleet. Currently the City has 215
vehicles with this GPS system installed with a monthly service fee of $25 per unit for $5,375 per
month ($64,500, annually).
BUDGETARY/FISCAL EFFECT:
Funds are provided in account no. 001 - 1201 - 531.43 -01
EMPLOYEE /STAFF EFFECT:
None.
SUMMARY:
It is recommended that the City Council approve Proposed Resolution No. 17684 authorizing the
City Manager to execute an agreement with Cell More Communications of Houston, Texas to
renew the maintenance agreement for GPS Fleet Tracking System for 215 City vehicles for an
annual amount of $64,500.
P.R. 17684
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RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AGREEMENT WITH CELL MORE
COMMUNICATIONS OF HOUSTON, TEXAS FOR THE ANNUAL
SOFTWARE SERVICE FOR 215 VEHICULAR GPS TRACKING
SYSTEMS AT $5,375 PER MONTH FOR A TOTAL AMOUNT OF
$64,500. FUNDS ARE AVAILABLE IN ACCOUNT NO. 001 -1201-
531.43 -01.
WHEREAS, Cell More Communications was selected per Resolution No. 09 -535 to
provide the vehicular GPS equipment and services and has been renewed every year since due to
it being the owner of the software; and,
WHEREAS, in the interest of providing continued proper tracking and maintenance of
the GPS Fleet Tracking System for City vehicles it is being requested that the City renew this
agreement for another year at a monthly fee of $5,375 per month for a total annual cost of
$64,500, fund.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT, the City Manager is hereby authorized to renew the service agreement with Cell
More Communications of Houston, Texas (attached as Exhibit "A ") to provide GPS tracking of
City vehicles for the amount of $5,3750 per month for a total annual cost $64,500, funding
available in Account No. 001 - 1201 - 531.43 -01.
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED, AND APPROVED this the day of , A.D.
2013 at a meeting of the City of Port Arthur, Texas by the following vote:
AYES: Mayor
Councilmembers:
P.R. 17684
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Noes:
Deloris "Bobbie" Prince
Mayor
ATTEST: APPROVED AS TO FORM:
\rat j -
Sherri Bellard Valecia Tizeno
City Secretary City Attorney
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OF FUNDS:
AL3ILS-1—
Floyd T. Johnson Deborah Echols, CPA
City Manager Director of Finance
/4// 4/6424- f
Ross E. Blackketter, P.E. Shawna Tubbs, CI
Director of Public Works Purchasing Manager
L
P.R. 17684
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Exhibit "A"
SALES QUOTE
Co More Commmun cations& dbe David KOCFB
Premier CAPS Tracking
5535 Memorial Dr., Ste. F-451 281- 960-1800
Houston, TX 77007 dmoore()premiercpstrackin0.com
Quote Prepared for:
Allison Walker
City of Port Arthur
444 4th Street
Port Arthur, TX 77641
409- 983 -8511
allison.walker a.portarthur.net
Hardware and Monthly Service Pricing •
HARDWARE
Quantity Description Unit Price 7 1 Extended
N/A
.. #VALUE!
i -
Subtotal: #VALUE!
Sales Tax (8.25 %): #VALUE!
Shipping: $ -
Hardware Total: #VALUE!
MONTHLY SERVICE
Q
• trt Description Mo Service /Unit Extended
215 Y ) Monthly GPS Service
25.00 $ 5 375.00
Subtotal: $ 5,375.00
Sales Tax (8.25 %): $ -
Service Total: $ 5,375.00
Quoted: 5/13/2013. Confidential Information. Valid for 30 days.