HomeMy WebLinkAboutPR 17708: PURCHASE OF ELECTRICAL TRUCK •
PUBLIC WORKS DEPARTMENT
COUNCIL ACTION MEMO
TO: Floyd T. Johnson, City Manager
FROM: Ross E. Blackketter, P.E., Director of Public Works
SUBJECT: P.R. #17708 — Purchase of Electrical Service Truck
DATE: 31 May 2013
RECOMMENDATION:
I recommend that the City Council approve Proposed Resolution No. 17708, approving
the purchase of a 3 /4 ton service truck from Philpott Motors of Nederland, Texas for the
Electrical Division through BuyBoard in the amount of $36,662.61.
BACKGROUND:
The purchase of a 3 /4 ton pickup with service body for the Electrical Division was
approved under the current budget. This purchase is to replace unit #1150, a 1995
model Ford service truck. In order to provide for this purchase, a quote was obtained
via BuyBoard as follows:
Philpott Motors 2013 Ford F -250 w/ service body $ 36,662.61
BUDGETARY /FISCAL EFFECT:
Funding is available in account 625 - 1801 - 531.93 -05.
EMPLOYEE /STAFF EFFECT:
None
SUMMARY
I recommend that the City Council approve Proposed Resolution No. 17708, approving
the purchase of a 3 /4 ton service truck from Philpott Motors of Nederland, Texas for the
Electrical Division through BuyBoard in the amount of $36,662.61.
Ross E. Blackketter, P.E.
Director of Public Works
REB /reb
S:\ engineer\ Documents\ CAMS \EquipPurch \ElectricalSvcTrckPurch- 13.docx
P.R. 17708
05/31/13 reb
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF A 3/4 TON
SERVICE TRUCK FROM PHILPOTT MOTORS OF NEDERLAND,
TEXAS FOR THE ELECTRICAL DIVISION THROUGH BUYBOARD IN
THE AMOUNT OF $36,662.61, ACCOUNT 625 - 1801- 533.93 -05.
WHEREAS, in Resolution 02 -341, the City of Port Arthur entered into an
interlocal agreement for cooperative purchasing with the BuyBoard Cooperative
Purchasing Program; and,
WHEREAS, in Ordinance 12 -57, the City Council approved the budget for Fiscal
Year 2012 -2013 and authorized the purchase of a 3 /4 ton pickup truck with a service
body for the Electrical Division; and,
WHEREAS, in order to provide for this purchase, a quote was obtained via
BuyBoard from Philpott Motors of Nederland, Texas for a 2013 Ford F -250 with a
service body in the amount of $36,662.61 (shown in Exhibit "A "); now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, purchase of this vehicle via BuyBoard in the amount of $36,662.61 is
hereby approved, funding being available in account 625 - 1801 - 533.93 -05; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
1
P.R. 17708
Page 2
READ, ADOPTED AND APPROVED this the day of , A.D. 2013
at a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Mayor
Attest: APPROVED AS TO FORM:
Sherri Bellard V eci ize
City Secretary City ttorney ) v
rs-c
.6e 41
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF
FUNDS:
dacted6Jati—
Floyd T. Johnson Deborah Echols, CPA
City Manager Director of Finance
. I,L ( A )
Ross E. Blackketter, P.E. Shawna Tubbs, CPPO
Director of Public Works Purchasing Manager
S: \engineer \Documents \Resolutions \PR17708.docx
EXHIBIT A
PRODUCT PRICING SUMMARY BASED ON CONTRACT
BUYBOARD #358 -10
Vehicles and Heavy Duty Trucks
End User: CITY OF PORT ARTHUR Philpott Rep: DAVID REAGAN
Contact: ROSS BLACKKEVI'ER 983 -8296 543 -4225 Phone: (409) 853 -3441
Phone /email: I rblackketter a(�port arthur.net 1 Email: david .reagan(a,philpottmotors.com
Product Description: 2013 FORD F -250 Date: May 16, 2013
A. Bid Series: 96 A. Base Price:I $ 18,131.00
B. Published Options [Itemize each below]
Code Options Bid Price Code Options Bid Price
F2A 2013 FORD F -250 REG. CAB 137" WHEELBASE - 8' BED INCL
PICKUP, OXFORD WHITE EXTERIOR
FLINT GRAY INTERIOR,
6 - SPEED AUTO. TRANSMISSION
122 RKI SERVICE BODY $ 6,492.00
141 LOUVERED HEADEACHE RACK $ 408.86
99T 6.7 LITER DIESEL UPGRADE $ 7,695.00
Total of B. Published Options: $ 14,595.86
C. Unpublished Options [Itemize each below, not to exceed 25 %1 $= 7.5 %
Options Bid Price Options Bid Price
AMBER BEACON $ 148.00
SPRAY IN BEDLINER $ 548.00
EQUIP. SERVICES $ 748.00
LADDER RACK $ 995.00
Total of C. Unpublished Options: $ 2,439.00
D. Pre - delivery Inspection: 80.00 I
E. Texas State Inspection: $ 21.75 I
F. Manufacturer Destination/Delivery: $ 995.00
G. Floor Plan Interest (for in -stock and /or equipped vehicles):
H Lot Insurance (for in -stock and /or equipped vehicles):
I. Contract Price Adjustment:
J. Additional Delivery Charge: 0 miles $ -
K. Subtotal: $ 36,262.61 I
L. Quantity Ordered 1 x K = $ 36,262.61 I
M. Trade in:
N. BUYBOARD Administrative Fee ($400 per purchase order) $ 400.00 I
O. TOTAL PURCHASE PRICE INCLUDING BUYBOARD FEE $ 36,662.61 I