HomeMy WebLinkAboutPR 17709: DEBRIS REMOVAL FOR EMERGENCY EVENT MEMORANDUM
PUBLIC WORKS DEPARTMENT
TO: Floyd T. Johnson, City Manager
FROM: Ross Blackketter, P.E., Director of Public Works
SUBJECT: P.R. # 17709, Debris Removal for Emergency Event
DATE: 03 June 2013
RECOMMENDATION:
It is recommended that the City Council approve Proposed Resolution No. 17709 authorizing the
City Manager to execute the 2n year (1 renewal) of the agreement with Crowder Gulf of
Theodore, Alabama for Debris Removal and Emergency Services.
BACKGROUND:
This is the 2n year (1 renewal) of the agreement with Crowder Gulf of Theodore, Alabama for
Debris Removal and Emergency Services. This contract was approved by the City Council in
Resolution 12 -310 in order to provide for emergency services in the event of a disaster.
BUDGETARY /FISCAL EFFECT:
Funding will be provided for in the appropriate disaster /emergency recovery project accounts.
EMPLOYEE /STAFF EFFECT:
None.
SUMMARY:
It is recommended that the City Council approve Proposed Resolution No. 17709 authorizing the
City Manager to execute the 2 year (1 renewal) of the agreement with Crowder Gulf of
Theodore, Alabama for Debris Removal and Emergency Services.
Ross E. Blackketter,
Director of Public Works
"Remember, we are here to serve the citizens of Port Arthur"
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P. R. 17709
06/03/13 reb
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE THE SECOND YEAR (1 RENEWAL) OF THE
AGREEMENT WITH CROWDER GULF OF THEODORE, ALABAMA
FOR DEBRIS REMOVAL & EMERGENCY SERVICES FOR THE
CITY OF PORT ARTHUR IN THE EVENT OF AN EMERGENCY OR
DISASTER.
WHEREAS, it is deemed in the best interest of the City of Port Arthur to have a service
in place for Debris Removal & Emergency Services in the event of an emergency or a disaster;
and,
WHEREAS, on July 10, 2012, per Resolution 12 -310; the City entered into a one year
agreement with the option to renew for two (2) additional years with Crowder Gulf of Theodore,
Alabama; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager is hereby authorized to execute the second year of a contract
attached hereto as Exhibit "A" with Crowder Gulf of Theodore, Alabama for Debris Removal &
Emergency Services for the City of Port Arthur on a unit price basis; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED, AND APPROVED this the day of , A.D. 2013 at
a meeting of the City of Port Arthur, Texas by the following vote:
AYES: Mayor
Councilmembers:
P. R. 17709
Page 2
Noes:
Mayor
ATTEST: APPROVED AS TO FORM:
Sherri Bellard V AZierzeno _ 0
City Secretary City orney
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF
FUNDS:
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Floyd T. Johnson Deborah Echols, CPA
City Manager Director of Finance
• '
Ross E. Blackketter, P.E. Shawna Tubbs, CPPO
Director of Public Works Purchasing Manager
S: \engineer \Documents \Contracts \Debris Removal \PR17709.docx
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EXHIBIT A
CONTRACT FOR
DEBRIS REMOVAL & EMERGENCY SERVICES FOR
THE CITY OF PORT ARTHUR
THIS AGREEMENT, made this 18 day of June , 2013, by and
between the City of Port Arthur, a municipal corporation organized under the
laws of the State of Texas, hereinafter called "OWNER" or `CITY" and
Crowder Gulf a(n) corporation herein acting
Individual, firm, partnership, or corporation
by and through John Ramsay, President hereinafter called "CONTRACTOR ".
WITNESSETH: That, for and in consideration of, the payment terms, conditions,
and agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. Pursuant to Resolution No. 12 -310, the City entered into a one -year contract
with the option of renewal for two additional years. The parties hereby agree to
exercise said option for a second year.
1. Upon receipt of the Notice to Proceed, the CONTRACTOR shall initiate
work under this contract within 24 hours
days as specified in the attached Bid Form. The term of this contract shall
be for the duration of the emergency or disaster recovery period as
determined by the City Council of the City of Port Arthur,
2. During the term of this Contract, the CONTRACTOR will furnish at his own
expense all of the materials, supplies, tools, equipment, labor, and other services
necessary to connection therewith, excepting those supplies specifically not
required of CONTRACTOR in the Specifications items mentioned in the attached
proposal
3. The CONTRACTOR agrees to perform all the work described in the
Specifications and contract documents and comply with the terms therein for unit
prices as stated in the attached Bid -Form Proposal
4. The term "Contract Documents" means and included the following:
(A) Agreement
(B)— Invitation to Bid
Request for Proposal*
(C) General Information*
(D) Specifications*
f9 -131 e 1
Proposal*
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(F) Bidder's Information Sheet*
* These items were attached to the original letting contract. The
agreement only is included for this renewal.
5. This Agreement shall be binding upon all parties hereto and their respective
heirs, executors, administrators, successors, and assigns.
6. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be
executed by their duly authorized officials, the Agreement in two (2) copies, each
of which shall be deemed an original on the date first above written.
OWNER ATTEST
BY:
Floyd T. Johnson Sherri Bellard
City Manager City Secretary
CONTRACTOR
BY:
John Ramsay
President
Crowder Gulf
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1
DELORIS `BOBBIE" PRINCE, MAYOR "; \i �
, / ;��, FLOYD T. JOHNSON
"BOB" ROBERT E. WILLIAMSON, MAYOR PRO TEM \" ! ,`' /'`
CITY MANAGER
COUNCIL MEMBERS: city u
RAYMOND SCOTT JR. } SHERRI BELLARD
ELIZABETH "LIZ" SEGLER i1� ` )41 CITY SECRETARY
MORRIS ALBRIGHT, M FFFF VALECiA R. TIZENO
ROBERT TROY 1 r t h tct CITY ATTORNEY
WILLIE `BAE" LEVYIS, JR.
DERRICK FREEMAN
Texas
KERRY "TWIN" THOMAS
CrowderGulf, LLC — Debris Removal Services
Original Contract Period: July 18, 2012 to July 17, 2013
Original Contract Price: Per attached Appendix B
Proposed Contract Renewal Period: July 18, 2013 to July 17, 2014
f� I agree to renew my existing contract at the original contract price and proposed renewal period listed
above.
0 I disagree (if so, please give brief explanation)
John Ramsay Rnn - 992 - 6207
Printed Name / Telephone No
n6 - O5 - 13
Si y _t� e Date
Must be signed by a person having authority to bind the firm in a contract.
Purchasing Division /Finance Dept I Shawna Tubbs, CPPO, CPPB, Purchasing Manager
P.O. Box 10891444 4th Street( Port Arthur, Texas 776411 409.983.8160 1 Fax 409.983.8291
www.portarthur.net 1 rurchasing@portarthur.net