HomeMy WebLinkAboutPR 17717: PURCHASE OF SEWAGE PUMPS MEMORANDUM
CITY OF PORT ARTHUR
UTILITY OPERATIONS DEPARTMENT
TO: Floyd T. Johnson, City Manager
FROM: Kelly Eldridge, Director of Utility Operations ) 4 L'3 ,
DATE: June 4, 2013
RE: Proposed Resolution No. 17717
COMMENTS
RECOMMENDATION
I recommend the City Council approve Proposed Resolution No. 17717 authorizing the
purchase of two (2) vertical non -clog sewage pumps from Smith Pump Company, Inc.,
of Houston, TX in the total amount of $107,169.50.
BACKGROUND
The Main Outfall Lift Station was completed in the mid- 1980's. This is our largest lift
station and serves everything that flows to our Main VVWTP. This LS still utilizes the
original pumps, two large and two smaller units, which are nearing the end of their
useful service life, as they have been rebuilt several times. We propose to replace the
two smaller pumps, as they are the lead pump in each pump cycle and get the most
usage. Smith Pump Company, Inc. has provided the attached quote for the
replacement of these pumps. These pumps are Worthington units, now owned by
Flowserve. Smith Pump Company, Inc. is Texas Flowserve Water Resource
Distributor, making them the sole source representative for these pumps. No Port Arthur
vendors can supply this equipment.
BUDGET /FISCAL EFFECT
Funds for these pumps are available in the Sewer Bond Fund Account No. 428 -1625-
532.83 -00.
STAFFING /EMPLOYEE EFFECT
City staff will install & operate these pumps.
SUMMARY
I recommend that the City Council approve Proposed Resolution No. 17717.
P. R. No. 17717
06/04/13
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF
SEWAGE PUMPS FOR THE UTILITY OPERATIONS
DEPARTMENT FROM SMITH PUMP COMPANY, INC.,
OF HOUSTON, TEXAS, IN THE TOTAL AMOUNT OF
$107,169.50. FUNDS ARE AVAILABLE IN ACCOUNT
NO. 428-1625-532.83-00.
WHEREAS, the vertical non -clog sewage pumps in the Main Outfall Lift Station are at
the end of their useful service life and are in need of replacement; and,
WHEREAS, the specific pump needed is made by Worthington Pump (Flowserve); and,
WHEREAS, we have solicited a quote for such replacement equipment, as delineated in
our Purchasing Policy, and attached as Exhibit "A "; and,
WHEREAS, no Port Arthur vendors can supply this equipment, and Smith Pump
Company, Inc. is the only authorized distributor in the State of Texas; and
WHEREAS, Smith Pump Company, Inc. is the exclusive manufacturer's representative
and distributor for Worthington Pump (Flowserve), as stated in Exhibit "B ", and should be
considered a sole source for this equipment, which meets our requirements, NOW
THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the City Council hereby authorizes the purchase of a Sewage Pumps from Smith
Pump Company, Inc., of Houston, Texas, in the total amount of ONE HUNDRED SEVEN
THOUSAND ONE HUNDRED SIXTY NINE AND 50 /100 DOLLARS ($107,169.50); and,
THAT, an authorized representative of Smith Pump Company, Inc. shall sign this
resolution agreeing to the terms of the purchase; and,
THAT a copy of the caption of this resolution be spread upon the minutes of the City
Council.
P. R. No. 17717
06/04/13
Page 2 of 6
READ, ADOPTED AND APPROVED THIS day of
2013 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the
following vote:
AYES: Mayor
Councilmembers:
NOES:
Deloris Prince
Mayor
ATTEST: APPROVED AS TO FORM:
7 )
Sherri Bellard eci izen
City Secretary City Attorney
(.n4 c Aza.9 2)
APPROVED: FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OF FUNDS:
44/4/04d(fitga
Floyd T. Johnson Deborah Echols
City Manager Director of Finance
Account No.: 428 - 1625 - 532.83 -00
1' 6Ln)
Ross Blackketter, P.E. Shawna Tubbs
Director of Public Works Purchasing Manager
AGREED TO:
/ Ih�
Kelly Eldridge Smith Pump Company, Inc.
Director of Utility Operations
P. R. No. 17717
06/04/13
Page 3 of 6
EXHIBIT "A"
(Quote)
SMITH Remit to • 5750 North Sam Houston Pkwy.,
PUMP Suite #1103
L_ COMPANY, IN C. Phone • (7131997 -8647
Fax • (281) 372 -0014
Sill to .: QUOTATION
Number • S0010562 -2 Page : 1 of 1
Sales order ..... Date .: 6/3/2013
Your ref. Our ref: 344
Requisition • Payme:
Contact : Quotation deadline : 7/3/2013 Sales :
Phone : Delivery Term Name : Dave Lavora
Fax ....
Ship to : Port Arthur
444 4th street
Port Arthur, TX 77641
Contact : Kelly Eldridge
Phone :
Fax ....
Item number Description Ouant y Unit w _ Unit price Ship date Disc. pct Discount Amount
3365 - SIZE - TYPE -I1 12MNF14 Pump- 2.00 EA 53,584.75 6/3/2013 107,169.50
Flowserve MF Solids
Handling Overhung
Dry Pit direct
replacement bare pump
24 weeks delevery time
Tony town
Sates balance Total discount Misc. charges Sales tax Round -off Total
107,169.50 0.00 0.00 0.00 0.00 107,169.50 USD
P. R. No. 17717
06/04/13
Page 5 of 6
EXHIBIT "B"
(Flowserve Letter)
II
II I
FLOWSERVE Pump Division
Niro Flowserve Pumps
IDP Pumps
May 31, 2013
City of Port Arthur
P.O. Box 1089
Port Arthur, Texas 77641 -1089
Attn: Kelly Eldridge
Director of Utility Operations
RE: Flowserve Water Resource Pump Products
Dear Mr. Eldridge:
At the request of our Texas Flowserve Water Resource Distributor Smith Pump, please be
advised that Smith Pump is our sole source representative for Flowserve Water Resource pumps
and parts and other Flowserve products including Worthington, Byron Jackson, IDP, Ingersoll
Rand, and Pleuger, in the state of Texas.
Also, please note that Smith Pump field service crews have received both factory and field
training in the proper handling of Flowserve pumps. Untrained non -Smith Pump crews may not be
capable of safely and properly handling the Flowserve pumps and could void the warranty.
It is imperative that the factory certified personnel should service and repair Flowserve Pumps.
This would prevent concerns due to improper handling.
If you have any questions, please feel free to call me at 918 355 -4761.
Sincerely,
Flowserve Corporation
Ken Adams
Flowserve Ground Water Development and Water Resources
Southwest Regional Manager
Flowserve Corporation Water Resources Market Segment Telephone: 630 - 443 -0824
Pump Division 3N401 Ponderosa Drive Facsimile: 630 -443 -0834
www.flowserve.com Saint Charles, IL 60175
USA