HomeMy WebLinkAboutPR 17711: EDC BILLBOARD - CONTRACT WITH CORNERSTONE ADVERTISING & DESIGN CITY OF PORT ARTHUR
Interoffice
MEMORANDUM
To: Mayor, City Council, and City Manager
From: Floyd Batiste, CEO
Date: June 7, 2013
Subject: P. R. No. 17711; Council Meeting on June 11, 2013
A RESOLUTION AUTHORIZING THE CITY OF PORT ARTHUR
SECTION 4A ECONOMIC DEVELOPMENT CORPORATION TO
PLACE A BILLBOARD AD IN THE HOUSTON MARKET FOR SIX (6)
- FOUR (4) WEEK PERIODS USING CORNERSTONE ADVERTISING
& DESIGN OF BEAUMONT, TEXAS, FOR CREATING A BILLBOARD
MESSAGE AND AGENCY FEES FOR BILLBOARD RESEARCH,
PREPARATION OF CONTRACT AND MONITORING OF
BILLBOARD DURING RENTAL PERIOD IN AN AMOUNT NOT TO
EXCEED $7,711.74
cc: City Council Members
City Manager
FB/RML
P.R. NO. 17711
06/07/13 RM
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY OF PORT ARTHUR
SECTION 4A ECONOMIC DEVELOPMENT CORPORATION TO
PLACE A BILLBOARD AD IN THE HOUSTON MARKET FOR SIX (6)
- FOUR (4) WEEK PERIODS USING CORNERSTONE ADVERTISING
& DESIGN OF BEAUMONT, TEXAS, FOR CREATING A BILLBOARD
MESSAGE AND AGENCY FEES FOR BILLBOARD RESEARCH,
PREPARATION OF CONTRACT AND MONITORING OF
BILLBOARD DURING RENTAL PERIOD IN AN AMOUNT NOT TO
EXCEED $7,711.74
WHEREAS, the City of Port Arthur Section 4A Economic Development
Corporation (PAEDC) desires to advertise Port Arthur as a place to do business
in the Houston Market; and
WHEREAS, at its regular board meeting on June 3, 2012 the PAEDC Board
of Directors voted to place a billboard ad in the Houston Market; and
WHEREAS, PAEDC involved Cornerstone Advertising and Design to locate
a high traffic billboard in the Houston Market which attracts 666,052 people
weekly as shown in Exhibit `B "; and
WHEREAS, the cost for placement of the billboard ad in the Houston
Market using Cornerstone Advertising & Design to create the billboard message
and its agency fees for billboard research, preparation of contract and
monitoring of the billboard during the rental period in the Houston market will
not exceed $7,711.74, as delineated in Exhibit "A ".
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR, TEXAS:
Section 1. That the facts and opinions in the preamble are true and
correct.
Section 2. That the City Council authorizes the PAEDC's placement a
billboard advertisement in the Houston Market for six (6) - four (4) weeks
periods using Corner Stone Advertising & Design for creating a billboard
message and agency fees for billboard research, preparation of a contract and
monitoring of billboard during the rental period in an amount not to exceed
$7,711.74, as delineated in Exhibit "A ".
Section 3. That a copy of the caption of this Resolution be spread upon
the Minutes of the City Council.
READ, ADOPTED AND APPROVED on this day of
A.D. 2013, at a Meeting of the City Council of the City of Port Arthur, Texas, by
the following vote: AYES:
Mayor:
Councilmember:
NOES:
Deloris "Bobbie" Prince, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED:
Floyd Batiste, PAEDC CEO
APPROVED AS TO FORM:
Guy N. Goodson, PAEDC Attorney
APPROVED AS TO FORM:
Val cia . Ti no, ity #rney
c■re 06e z y
APPROVED AS TO AVAILABILITY OF FUNDS:
Deborah Echols, Director of Finance
W:A.-4 4 C4A ""1-.Y
Shawna Tubbs, Purchasing Manager
EXHIBIT "A"
CORNERSTONE
ADVERTISING 8c DESIGN
>rrirrstoric (lye] t istwy & 1 )e,Ign DATE: 6/4/13
16 N. Vajor Dr., Beaumont. 1 \ 7 13
409-866-4804
1 CITY OF PORT ARTHUR ECONOMIC DEVELOPMENT
Attn: Floyd Batiste
P. 0. BOX 1089
PORT ARTHUR, TX 77641
g ACCOUNT MANAGER MONTH DUE DATE
SUSIE FON' ENOT MAY QUOTE ONLY
MEDIA DESCRIPTION/JOB NUMBER INVOICE # TOTAL
CORNERSTONE ADVERTISDING
GRAPHIC DESIGN 300.00
RENTAL COMMISSION FOR
BILLBOARD 7,411.74
• •
QUOTE 7,711.74
AMOUNT
Thank you for your business!
EXHIBIT "B"
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