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Home My WebLink AboutPR 17728: PAYMENT FOR EMERGENCY REPAIRS TO A FORCE MAIN FORCE JUNCTION BOX MEMORANDUM CITY OF PORT ARTHUR UTILITY OPERATIONS DEPARTMENT TO: Floyd T. Johnson, City Manager FROM: Kelly Eldridge, Director of Utility Operations ) (fd DATE: June 12, 2013 RE: Proposed Resolution No. 17728 COMMENTS RECOMMENDATION I recommend City Council approval of Proposed Resolution No. 17728 authorizing payment for Emergency Repairs to a Force Main Junction Box on Dryden Road at the Old KCS ROW by ALLCO, L.L.C., of Beaumont, Texas, in the amount of $83,964. BACKGROUND There is a structural failure in the force main junction box on Dryden Road at the old KCS ROW. The structure was constructed in the 1980's using a polyethylene lining to protect the concrete from corrosive sewer gases (best technology at the time). The lining failed and these gases have destroyed the structure. This box is at the junction of a 20" FM from the Pioneer Park LS, a 24" FM from the 46 St. LS, and an outgoing 42" VCP gravity sewer discharging toward the Main WWTP. With two large FM's discharging there, a lot of sewer gas is released which caused the rapid corrosion of the concrete structure and a tremendous amount of foul odor. Since this structure carries such a large percentage of the sewage for the City, it makes extended shutdown impossible. Repair alternatives are limited, with conventional -type repairs involving constructing a new 96" 0 fiberglass junction box downstream of the existing concrete box, re- routing the FM's to the new box, and then abandoning /filling the existing structure. The work is expected to take 3 weeks to complete. We have received numerous citizen complaints due to the odor and a visit from the TCEQ about the urgency of completing these repairs. Due to the extreme health and safety concerns of this failure, the City Manager approved proceeding with these emergency repairs ASAP. BUDGET /FISCAL EFFECT Funds are available in the Sewer Bond Fund account #428- 1625 - 532.83 -00, project no. 428005. STAFFING /EMPLOYEE EFFECT Existing City staff will coordinate the shutdown & repairs with the contractor. SUMMARY I recommend that the City Council approve Proposed Resolution No. 17728 authorizing payment for Emergency Repairs to a Force Main Junction Box on Dryden Road at the Old KCS ROW by ALLCO, L.L.C. in the amount of $83,964. P. R. No. 17728 06/12/13 RESOLUTION NO. A RESOLUTION AUTHORIZING PAYMENT FOR EMERGENCY REPAIRS TO A FORCE MAIN JUNCTION BOX FOR THE UTILITY OPERATIONS DEPARTMENT TO ALLCO, L.L.C., IN THE TOTAL AMOUNT OF $83,964. FUNDS ARE AVAILABLE IN ACCOUNT NO. 428 - 1625 - 532.83 -00, PROJECT NO. 428005. WHEREAS, there is currently a structural failure in a Sanitary Sewer Force Main Junction Box near Dryden Road and the old KCS right -of -way, causing an immediate public health and safety concern; and, WHEREAS, the nature of this facility does not permit extended shutdown of our sanitary sewer systems flowing through this box; and, WHEREAS, pursuant to Section 252.022(a)(2) this purchase is authorized because of a public calamity that requires the immediate appropriation of money to relieve the necessity of the municipality's residents or to preserve the property of the municipality; and, WHEREAS, it is further authorized pursuant to Section 252.022(a)(3) because of unforeseen damage to public machinery, equipment, or other property; and, WHEREAS, City staff received a quote to perform the necessary repairs on an emergency basis from ALLCO, L.L.C.; and, WHEREAS, the City Manager, per Exhibit "A ", has approved proceeding with these repairs on an emergency basis; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, in order to protect the health and safety of our citizens, the City Council hereby authorizes payment for Emergency Repairs to a Force Main Junction Box to ALLCO, L.L.C., in the total amount of EIGHTY THREE THOUSAND NINE HUNDRED SIXTY FOUR AND NO /100 DOLLARS ($83,964.); and, P. R. No. 17728 06/12/13 Page 2 of 5 THAT, a copy of the caption of this resolution be spread upon the minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of 2013 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor Councilmembers: NOES: Deloris Prince Mayor ATTEST: APPROVED AS TO FORM: Sherri Bellard V , ' izeno City Secretary City Attorney o-yt ! ¢ h y APPROVED: FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF FUNDS: Floyd T. Johnson Deborah Echols Acting City Manager Director of Finance Account No.: 428 - 1625 - 532.83 -00 Project No. 428005 Ross Blackketter, P.E. Director of Public Works 41t _. Kelly Eldridge Shawna Tubbs Director of Utilities Purchasing Manager P. R. No. 17728 06/12/13 Page 3 of 5 EXHIBIT "A" (2 pages) ALIC0 DESIGN BUILD C ONSTRUCTION MANAGEMENT GENERAL CONTRACTOR MEM P. O. Box 3684, Beaumont, Texas 77704 Phone: 409 - 860 -4459 Fax: 409 - 860 -3857 Email: allco @allco.com June 7, 2013 Attn: Kelly Eldridge City of Port Arthur P.O. Box 1089 Port Arthur, Texas 77640 Re: Junction Box — Dryden Street Port Arthur, Texas Dear Mr. Eldridge: Please find below, pricing for replacement of the junction box in the old railroad right -of -way, adjacent to Dryden Street. We propose to relocate the box approximately 20 linear feet downstream, using a 96" fiberglass manhole. Concrete will be poured outside the manhole to above the existing 42" sanitary sewer main, in order to make a good seal. The 24" and 20" force mains will be extended to the new location, and the existing box will be filled with concrete and . cement stabilized sand. We propose to furnish all labor, material, equipment and supervision to perform this work for Eighty -Three Thousand Nine Hundred Sixty -Four Dollars and No Cents ($83,964.00). We believe this work shall take approximately 3 weeks. We have not included any wellpoints for dewatering in this pricing. Please call in care of the undersigned should you have any questions. • Sincerely, ALLCO, LLC Keith Burrell CITY OF PORT ARTHUR RECEIVED Public Works Department JUN 1 2 2013 MEMORANDUM M A N A S OrTY OFFICF TO: Floyd T. Johnson, City Manager FROM: Ross E. Blackketter, P. E., Director of Public Works i O DATE: 10 June 2013 RE: EMERGENCY Replacement of Sewer Manhole Adjacent to Dryden Rd. We are requesting your approval to proceed with the emergency replacement of a failed sanitary sewer manhole just off of Dryden Road. The top of this manhole has collapsed, and the walls are in a state of extreme distress. This issue was discovered some time ago, but the difficulty in making this repair has delayed getting a quote to have the issue corrected. The manhole is the junction of two large force mains (24 inch diameter and 20 inch diameter) with a 42 inch gravity line. These force mains can be shut off for very short periods of time only, due to the great amount of flow through them and the large area of the city they serve. ALLCO, LLC has submitted the attached quote in the amount of $83,964 to replace the manhole as detailed in the quote. This is a serious, timely issue with environmental impacts due to this failure and citizen complaints regarding the odors and outgassing of the failed structure when the force mains are flowing. This repair should have very little, if any, impact on the traffic on the neighboring streets, and should not cause any disruption in sewer service or inconvenience to the citizens. Please sign below approving the emergency replacement of a failed sanitary sewer manhole just off of Dryden Road. This will be brought before the City Council in accordance with normal procedures at the earliest opportunity. Please call if you need additional information. APPROVED: j )11 415 Flop T. J. nson Ci Man • ger cc: John A. Comeaux, P.E., Assistant City Manager /Operations Kelly Eldridge, Director of Utility Operations Shawna Tubbs, Purchasing Manager S: \engineer \documents \memos \2013 \Emer Approval — MH Replacement- Junl3.docx Page 1 of 1