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HomeMy WebLinkAboutPR 17745: PAYMENT FOR EMERGENCY REPAIRS TO MANHIOLES ALONG WEST PORT ARTHUR ROAD MEMORANDUM CITY OF PORT ARTHUR UTILITY OPERATIONS DEPARTMENT TO: Floyd T. Johnson, City Manager FROM: Kelly Eldridge, Director of Utility Operations ad-4 DATE: June 19, 2013 RE: Proposed Resolution No. 17745 RECOMMENDATION I recommend City Council approval of Proposed Resolution No. 17745 authorizing payment for Emergency Repairs to Several Manholes along West Port Arthur Road by ALLCO, L.L.C., of Beaumont, Texas, in the amount of $52,077.93. BACKGROUND In 2011, this work was initially added to an existing Sanitary Sewer Rehabilitation Project already underway in the Port Acres area. However, the final Change Order for that contract put the total change order amount over the 25% limit. At the time, we did not believe this to be a factor since this work was done on an emergency basis. However, the TWDB, the ARRA Grant administrator, feels that it is better to remove this portion of the work from the grant total, even though it has already been authorized, performed, and paid for. The actual work was due to structural deficiencies in twenty - four (24) manholes that required re- grouting and one major structural manhole /main line failure near the DD #7 outfall ditch near the WPA Road lift station. This large system was constructed in the 1980's when WPA Road was just a two lane asphalt road. The new concrete paving now extends over much of this trunk line. Sewer gases had deteriorated these manholes to the extent that many of the cast iron rings and covers had fallen into the sewer, as there was no concrete supporting them. Many manhole lids in the pavement were being held in place by the concrete pavement, with the manhole beneath corroded away. The manhole at the DD #7 ditch collapsed crushing a section of 30" VCP sewer line allowing the ditch to drain into the sanitary sewer during rainfall events and leaving the sanitary sewer open to exfiltration during dry weather. This work was authorized in 2011, due to the extreme health and safety concerns of these failures. BUDGET /FISCAL EFFECT This work has already been authorized and paid for through the ARRA grant fund account no. 404 - 1625 - 532.83 -00, project no. 404PB6. This action will simply authorize paying for these emergency repairs through our Sewer Bond Fund and crediting the ARRA Grant Fund. Funds are available in the Sewer Bond Fund account #428 -1625- 532.83 -00, project no. 428. STAFFING /EMPLOYEE EFFECT None. SUMMARY I recommend that the City Council approve Proposed Resolution No. 17745. P. R. No. 17745 06/19/13 RESOLUTION NO. A RESOLUTION AUTHORIZING PAYMENT FOR EMERGENCY REPAIRS TO DETERIORATED MANHOLES ALONG WEST ARTHUR ROAD FOR THE UTILITY OPERATIONS DEPARTMENT TO ALLCO, L.L.C., IN THE TOTAL AMOUNT OF $52,077.93. FUNDS ARE AVAILABLE IN ACCOUNT NO. 428 - 1625 - 532.83 -00, PROJECT NO. 428. WHEREAS, on June 14, 2011 per Resolution No. 11 -236, the City Council authorized certain Emergency Repairs to Deteriorated Manholes along West Port Arthur Road, which constituted an immediate public health and safety concern; and, WHEREAS, this work was a part of Change Order No. 4 to the Sanitary Sewer Rehabilitation by the Pipe Bursting and Sliplining Methods, Basins PA64C & PA66, Contract No. 6, City Project No. 404PB6 between the City and ALLCO, L.L.C.; and, WHEREAS, this project was funded through the ARRA Grant administered by the Texas Water Development Board; and, WHEREAS, Resolution No. 11 -236 has been rescinded in its entirety in order to remove this portion of the work from the ARRA Grant funded project; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, in order to protect the health and safety of our citizens, the City Council hereby authorizes payment for Emergency Repairs to Deteriorated Manholes along West Port Arthur Road to ALLCO, L.L.C., in the total amount of FIFTY TWO THOUSAND SEVENTY SEVEN AND 93/100 DOLLARS ($52,077.93); and, THAT, the City Manager, is authorized to approve funding these repairs through the City's Sewer Bond Fund; and, THAT, a copy of the caption of this resolution be spread upon the minutes of the City Council. P. R. No. 17745 06/19/13 Page 2 of 2 READ, ADOPTED AND APPROVED THIS day of 2013 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor Councilmembers: NOES: Deloris Prince Mayor ATTEST: APPROVED AS TO FORM: Sherri Bellard Valecia Tizeno City Secretary City Attorney APPROVED: FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF FUNDS: Floyd T. Johnson Deborah Echols City Manager Director of Finance Account No.: 428 - 1625 - 532.83 -00 Project No. 428 Ross Blackketter, P.E. Director of Public Works /4E4 al,t:gk T A.1 di) 1- Kelly Eldridge d dge Shawna Tubbs Director of Utilities Purchasing Manager