HomeMy WebLinkAboutPR 17724: PAYMENT TO COMPUTER INFORMATION SYSTEMS INC. MEMORANDUM
Port Arthur Police Department
TO: Floyd T. Johnson, City Manager
FROM: Police Chief Mark Blanton
DATE: 06 -20 -13
Re: P.R. No. 17724 - Computer Information Systems Inc.
RECOMMENDATION:
It is recommended that the City Council authorize the payment of the attached Invoice No.
233967 in the amount of $30,403.37 to Computer Information Systems, Inc. (CIS) of Skokie,
Illinois.
BACKGROUND:
This payment is for the annual license renewal fee for maintenance on the Police Department
Computer Aided Dispatch (CAD) System and Mobile Data Terminal (MDT) System, from
9/30/13 thru 9/30/14, as described under the terms of our contract with CIS. This system was
purchased in 1998 (Resolution 98 -135) for a total cost of $132,000. The system was upgraded to
include a Citrix Server and MDT's in 2010, and is used to enhance, record, and manage calls
through dispatch. The annual maintenance fee provides the Police Department with updates and
support of the CAD software.
BUDGET/FISCAL EFFECT:
Funds are budgeted in Account #001 -1101- 521.72 -00.
STAFF/EMPLOYEE EFFECT:
None.
SUMMARY:
It is recommended that the City Council authorize the payment of the attached Invoice No.
234199 in the amount of $30,403.37 to Computer Information Systems, Inc. (CIS) of Skokie,
Illinois.
II
P. R. 17724
06/20/13 jt
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PAYMENT OF INVOICE
NO. 234199 TO COMPUTER INFORMATION SYSTEMS, INC. OF
SKOKIE, ILLINOIS FOR THE ANNUAL LICENSE RENEWAL
FEE FOR MAINTENANCE OF THE POLICE AND FIRE
DEPARTMENT'S CAD, RMS, AND MCS /AVL SERVER IN THE
AMOUNT OF $30,403.37; FUNDING AVAILABLE IN ACCOUNT
NO. 001-1101-521.72-00
WHEREAS, the Port Arthur Police Department and Fire Department purchased a
Computer Automated Dispatch System from CIS, in 1998; and,
WHEREAS, the new maintenance agreement from CIS, which will go into effect
on September 30, 2013 and end on September 29, 2014, and will renew the license usage
and provide updates and software support in the amount of $30,403.37; and,
WHEREAS, the City Council finds it to be in the best interest of citizens of the City
of Port Arthur to authorize the payment of the renewal of this maintenance agreement.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PORT ARTHUR:
Section 1. That the facts and opinions of the preamble are true and correct.
Section 2. That the City Council of the City of Port Arthur hereby authorizes
the payment of Invoice No. 234199 to Computer Information Systems Inc. in the amount
of $30,403.37 for the renewal of the annual license renewal fee for maintenance on the
Police Department's Citrix Server, which will provide updates and software support
(invoice attached as Exhibit "A ") .
Section 3. That the Police and Fire Coordinator of Support Services, John
Tatroe, shall be the City's Project Director (Manager), and will monitor the contract with
CIS, and its maintenance agreement.
Section 4. That a copy of the caption of this Resolution be spread upon the
Minutes of the City Council.
READ, ADOPTED AND APPROVED ON THIS day of
A.D., 2013, at a Regular Meeting of the City Council of the City of Port Arthur, Texas,
by the following vote: AYES:
Mayor:
Councilmembers:
NOES:
Deloris "Bobbie" Prince, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVE) AS TO FORM:
I /Aft. / 7)
Val Tizeno, rney
APPROVED FOR ADMINISTRATION:
Floyd T. Johnson, City Manager
Mark Blanton, Chief of Police
Larry Richard, Fire Chief
APPROVED AS TO AVAILABILITY OF FUNDS:
i eborah Echols, Finance Director
/
Shawna Tubbs, Purchasing Manager
EXHIBIT "A"
Computer Information Systems Inc. Invoice
7840 Lincoln Avenue
Skokie, IL 60077 DATE INVOICE #
Phone: 847/673 -7800
Fax: 847/673 -7804 6/19/2013 234199
BILL TO CUSTOMER INFO
Port Arthur P.D.
Attn: John Tatroe
645 4th Street
Port Arthur, TX 77641
P.O. NUMBER DUE DATE RENEWAL DATE LICENSE NR
9/30/2013 10 - 01 - 02 277
QUANTITY ITEM CODE DESCRIPTION PRICE EACH AMOUNT
305 Maintenance MCS /AVL & Interfaces License Renewal and 9,400.00 9,400.00
Maintenance and Support 9/30/2013 to 9/29/2014
305 Maintenance Network Technology Maintenance and Support 6,000.00 6,000.00
9/30/2013 to 9/29/2014
305 Maintenance CAD, RMS, CIS Interfaces 9/30/2013 to 9/29/2014 7,200.00 7,200.00
305 Maintenance Citrix XenApp (Presentation Server) Advanced 7,803.37 7,803.37
8/15/2013 to 9/30/2014
Total $30,403.37
PAYMENT DUE UPON RECEIPT Payments /Credits $0.00
Balance Due $30,403.37