HomeMy WebLinkAboutPR 17730: PURCHASE OF FIRE HYDRANTS MEMORANDUM
CITY OF PORT ARTHUR
UTILITY OPERATIONS DEPARTMENT
TO: Floyd T. Johnson, City Manager
FROM: Kelly Eldridge, Director of Utility Operations /L ei
cre-
DATE: June 14, 2013
RE: Proposed Resolution No. 17730
RECOMMENDATION
I recommend that the City Council approve Proposed Resolution No. 17730 authorizing the
purchase of Fire Hydrants as needed, from HD Supply of Beaumont, Texas, in the estimated
amount of $146,081.50 (25 each at the unit prices shown below) for the Utility Operations
Department Water Distribution Division.
BACKGROUND
Several years ago, the City standardized on the American Flow Control (American Darling) fire
hydrant manufactured in Beaumont, Texas. This was done not only to reduce the inventory
requirements and training of our personnel on maintenance of multiple FH manufacturers, but
because the AFC hydrant (manufactured in Beaumont) is widely regarded as one of the best
units available. AFC sells its product through distributors exclusive to geographic areas. Their
current distributor for our area (sole source) is HD Supply in Beaumont. This procurement is
exempt from the bid process under Texas Local Government Code Section 252.022, General
Exemptions (7A), a procurement of items that are available from only one source, including
items that are available from one source because of patents, copyrights, secret processes, or
natural monopolies. HD Supply has provided current Not -to- Exceed (NTE) quotes below for
various hydrants:
Depth NTE 2011
of Bury Price Price A%
AFC B84 Hydrant w /Storz Nozzle 3.5' $1,858.50 $1,452.58 27.9%
4.5' $1,935.00 $1,511.63 28.0%
6' $2,049.76 $1,600.21 28.1%
The price increases shown are typical increases we have seen for other materials over this time
frame.
BUDGET /FISCAL EFFECT
This material is maintained in inventory at the Utility Operations warehouse and is charged to
the appropriate budget account as consumed, normally 410 - 1253 - 532.35 -00 (Water System
Maintenance), and occasionally to a billed (reimbursable) project account. The estimated
maximum total award is $146,081.50, but may vary as funding allows and needs require.
SUMMARY
I recommend that the City Council approve Proposed Resolution No. 17730.
P. R. No. 17730
06/14/13
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE EXECUTION OF
A CONTRACT FOR THE PURCHASE OF FIRE
HYDRANTS FOR THE UTILITY OPERATIONS
DEPARTMENT WITH HD SUPPLY IN THE TOTAL
ESTIMATED AMOUNT OF $146,081.50 (UNIT PRICES
AS SHOWN IN THE ATTACHED BID TABULATION).
FUNDS ARE AVAILABLE IN ACCOUNT NO. 410 -1253-
532.85 -00.
WHEREAS, the Utility Operations Department routinely installs and replaces fire
hydrants throughout the City; and,
WHEREAS, the City Standard for fire hydrants is the American Flow Control American
Darling B -84B (or latest version), manufactured in Beaumont, Texas; and,
WHEREAS, American Flow Control sells its product through distributors exclusive to
geographic areas; and,
WHEREAS, the current AFC distributor for our area (sole source) is HD Supply in
Beaumont; and,
WHEREAS, this procurement is exempt from the bid process under Texas Local
Government Code Section 252.022, General Exemptions (7A), a procurement of items that are
available from only one source, including items that are available from one source because of
patents, copyrights, secret processes, or natural monopolies; and,
WHEREAS, the sole source for bids has been evaluated by Utility Operations and
Purchasing (bid tabulation attached as Exhibit A), NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
execute, on behalf of the City of Port Arthur, a contract between the CITY OF PORT ARTHUR
and HD SUPPLY, for the unit prices shown in the Bid Tabulation (attached as Exhibit "A "),
P. R. No. 17730
06/14/13
Page 2 of 8
estimated at $146,081.50, as shown in the contract attached as Exhibit "B"; and,
THAT, this contract can be renewed upon mutual consent for an additional twelve (12)
month period, and the City can terminate this contract at its convenience with thirty (30) days
written notice; and,
THAT, funding for this material is provided for in the Utility Operations budget; and,
THAT a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of , 2013 at
a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor
Councilmembers:
NOES:
Deloris Prince
Mayor
ATTEST: APPROVED AS TO FORM:
Sherri Bellard Valecia Tizeno //
City Secretary City Attorney
APPROVED FOR ADMINISTRATION:
Floyd T. Johnson Shawna Tubbs, CPPB
City Manager Purchasing Manager
P. R No. 17730
06/14/13
Page 3 of 8
)
Ross Blackketter Kelly E1dn
Y g e
Director of Public Works Director of Utilities
APPROVED AS TO AVAILABILITY OF FUNDS:
4
/. / �
Deborah Echols
Director of Finance
Account No. 410 - 1253 - 532.85 -00
P. R. No. 17730
06/14/13
Page 4 of 8
Exhibit "A"
(Bid Tabulation)
P. R. No. 17730
06/14/13
Page 5 of 8
BID TABULATION
FIRE HYDRANTS
Quote submitted by HD Supply, of Beaumont, Texas.
Depth NTE
of Bury Price
AFC B84 Hydrant w /Storz Nozzle 3.5' $1,858.50
4.5' $1,935.00
6' $2,049.76
P. R. No. 17730
06/14/13
Page6of8
Exhibit "B"
P. R. No. 17730
06/14/13
Page 7 of 8
PURCHASING CONTRACT
AGREEMENT
THIS AGREEMENT is made this the of , 2013, by
and between an individual, firm artnershi or corporation, HD SUPPLY, of Beaumont,
P P ,
Texas hereinafter called "Vendor ", and the City of Port Arthur, a municipal corporation
organized under the laws of the State of Texas, hereinafter called the "Owner" or "City ".
WITNESSETH: That for and in consideration of the payments, terms, conditions
and agreements set forth herein, Owner and Vendor agree as follows:
1. The term of this Contract shall be for one (1) year from the date that it is
signed by the City unless sooner terminated under the provision hereof. This
Agreement can be renewed with mutual consent for an additional twelve (12)
month period. The City can terminate this contract at its convenience which includes,
but not limited to, funding not being available in any budget cycle with thirty (30) days
written notice.
2. The Vendor will provide American Flow Control B84 Storz Fire
Hydrants, as delineated and submitted in their proposal on June 14, 2013.
3. During the term of this Contract, the Vendor will furnish all of the materials
and supplies, as stated in the specifications, described as: 1
American Flow Control B84 5" Storz Fire Hydrants
4. The Vendor agrees to deliver all materials on an as- needed basis during
the term of this contract, in a not -to- exceed maximum amount of $146,081.50
($1,858.5013.5' bury, $1,935.00/4.5' bury, & $2,049.76/6' bury) as shown in the quote.
5. The term "Contract Documents" means and includes the following:
A. Agreement
B. Specifications
C. Notice to Proceed
6. This Agreement shall be binding upon all parties hereto and their
respective heirs, executors, administrators, successors and assigns.
P. R. No. 17730
06/14/13
Page 8 of 8
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be
executed by their duly authorized officials, this Agreement in two (2) copies each of
which shall be deemed an original on the date first above written.
SIGNED AND AGREED to on the day of , 2013.
WITNESS: CONTRACTOR:
HD Supply
SIGNED AND AGREED to on the day of , 2013.
WITNESS: CITY OF PORT ARTHUR:
City Secretary City Manager
FIRE HYDRANT SPECIFICATIONS FOR THE CITY OF
PORT ARTHUR UTILITY OPERATIONS DEPARTMENT
GENERAL
These specifications are for the furnishing of Fire Hydrants for the City of Port Arthur Utility Operations
Department. Bid price shall be F.O.B., 111 H.O. Mills Blvd., Port Arthur, TX 77640. Fire Hydrants shall
be as manufactured by American Flow Control, Model B84 (latest model) with 5" STORZ
connection, and shall conform to requirements and tests of AVWVA Standard for Dry Barrel Fire Hydrants
C502 (latest revision), as they pertain to the design, component materials, construction and manufacture,
except as modified or supplemented hereinafter:
SUPPLEMENTARY DETAILS
1. The operating nut shall be bronze, non - rising, and pentagonal in shape measuring 1 -1/4" from
point to flat. Pentagon shall have a depth of at least one and one quarter inch (1- 1/4 "). The hold
down nut shall incorporate a resilient weather seal protecting the operating mechanism from the
elements. The direction of opening shall be counter- clockwise with an arrow clearly embossed
near the operating nut to so indicate.
2. A lubrication chamber shall be provided, sealed top and bottom with "0" rings. The design shall
be such that the thrust collar and the threaded operating parts are automatically lubricated each
time the hydrant is cycled. There shall not be less than two (2) "0" rings separating the oil
reservoir from the waterway and that portion of the stem contacting these "0" rings shall be
sleeved with bronze. An anti - friction device shall be in place above the thrust collar to further
minimize operating torque.
3. The hydrant bonnet shall be attached to the upper barrel by not Tess than eight (8) bolts and nuts.
4. Hydrants shall be 'three -way', having two (2) 2 -1/2" hose nozzles with National Standard Threads
and one (1) pumper nozzle with 5" STORZ nozzle connection, as stated below. Nozzles shall
have bayonet connection, or thread counter - clockwise, into hydrant barrel utilizing "0" ring
pressure seals. A suitable nozzle lock shall be in place to prevent inadvertent nozzle removal.
5. Hydrants shall be 'traffic- model' having upper and lower barrels joined approximately 2" above the
ground line by a breakable flange. This flange shall employ not less than (8) bolts. The ground
line, which shall be clearly embossed on the lower barrel, shall be from the centerline of the
lowest nozzle. Traffic feature shall be designed for easy 360° rotation of nozzle section during
field installation.
6. The stem shall be two- piece, not less than 1 -1/4" diameter (excluding threaded or machined
areas) and shall be connected by a breakable stem coupling near the ground line flange, which
shall be of metal similar to the stem to minimize galvanic action at this point. Screws, pins, bolts
or fasteners used in conjunction with the stem coupling shall be stainless steel.
7. Inside diameter of hydrant barrel shall not be less than six and one eighth inches (6W).
8. Main valves shall be 'compression type', closing with the pressure and shall be not less than 5 -W
diameter. It shall be designed so that removal can be accomplished without excavating.
Composition of the main valve shall be molded rubber or neoprene and shall be not less than 1"
thick.
9. Hydrants shall be equipped with not less than two (2) drain ports and four (4) drain outlets, which
drain the barrel when the hydrant is closed and seal shut when the hydrant is opened.
10. The upper valve plate, seat ring and drain ring (or shoe bushing) must be bronze (ASTM B-62)
and work in conjunction to form an all bronze drain way.
11. The bronze seat ring shall thread into a bronze drain ring (or shoe bushing) providing bronze -to-
bronze connection. Seat ring seals shall be "0" rings.
12. The 6" shoe connection shall be mechanical joint having ample blocking pads for sturdy setting
and two (2) strapping lugs to secure hydrant to piping. A minimum of six (6) bolts and nuts is
required to fasten the shoe to the lower barrel.
13. The interior of the shoe, including the lower valve plate and stem cap nut, shall have a P rotective
coating of a two -part thermosetting epoxy of at least 4 mils. If a stem cap nut is utilized, a
stainless steel lock washer or similar non - corrosive device must lock it in place.
14. Bidder must furnish: 1) flow data indicating friction loss in PSI at the flow rate of 1000 GPM from
the pumper nozzle, such friction loss must not exceed 3 PSI, 2) hydrant shall be warranted by the
manufacturer against defects in material or workmanship for a period of ten (10) years from the
date of manufacture, and 3) the manufacturing facility for the hydrant must have current ISO 9001
certification.
15. The City Standard for fire hydrants is:
American /Darling 5 %" B-84 -B -5 with bronze upper valve plate and epoxy coated base.
Hydrants delivered to the City will be carefully examined and failure to comply with any of the above
requirements is sufficient cause for rejection. Such hydrants must be removed from City premises at
supplier's expense.
Bid price shall be F.O.B., 111 H.O. Mills Blvd., Port Arthur, TX 77640.
The term of this contract shall be for a period of twelve (12) months. However, the City reserves
the right to extend the contract in its exact same terms at the original bid amount for an additional
twelve (12) months with mutual consent. Although the City plans to purchase approximately fifty (50)
hydrants during the year (annual contract will begin with the contract award), there is no obligation to buy
this exact quantity. The following estimated quantities are to establish a basis for the comparison of bids.
No one -time delivery will be accepted. Minimum order shall be for ten (10) hydrants.
Qty. Item Bid Price
25 FH — 3.5' bury w /Storz pumper nozzle: $ /each
25 FH — 4.5' bury w /Storz pumper nozzle: $ /each
25 FH — 6' bury w /Storz pumper nozzle: $ /each
5 FH — 4.5' bury w/ dual Storz pumper nozzles: $ /each
Jun -i4 -2013 02:20 PM HD Waterworks 4U9bbbUV D Li•..
Run Date 6/14/13 FD SUPPLY WATERWORKS, LTD.
CITY OF FORT ARTHUR HD8WW - BEACIMONT TX
STOCK- BEAUMONT 8010 College St 77707
PO BOX 1089 Beaumont TX
PORT ARTHUR TX 77641 Telephone: 409- 866 -1899
Telephone: 409-983 -8160 Fax: 409-886-0955
Fax: 409 -983 -829
6/14/13 Bid ID: 3492950 FIRE HYDRANTS F/2013 -2014 Page 1
Sell. Net Extended
Line Quantity Per Description Price Pride
10 1 EA B84B 3'6° PORT ARTHUR SPEC HYD 7.,858.50 1,858.50
5 -1/4 5" STORZ NZZL NTT SHOE
WHITE
20 1 8 4' 6" PORT RZ ARTHUR NZ MJ SHOE
SE 1,935.00 1,935.00
5
WHITE
2,049.76
30 1 EA 6814.f465QnST7, PORT
NZ�
WHITE 2,049.76
Subtotal: 5,843.28
Tax= .00
Bid Total. 5,843.26
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FLOW CONTROL
THE RIGHT WAY
James Ingle • Territory Manager • 6230 Autumn Arbor • Houston, TX 77092
Cell: 713/816 -7019 • Fax: 205/488 -7585
jingle @american - usa.com
July 2, 2013
To Whom It May Concern:
Per your request, I am writing to confirm the HD Supply, Beaumont, Texas is American
Flow Control's sole distributor for the Golden Triangle area.
If there are further questions or concerns, please contact me. We appreciate your
consideration for AFC products.
Regards,
James Ingle
Territory Manager
AMERICAN Ductile Iron Pipe - AMERICAN Flow Control - AMERICAN SpiraiWeld Pipe - AMERICAN Steel Pipe - AMERICAN Castings - International Sales
P.O. Box 2727 - Birmingham. Alabama 35202 -2727 - www.american- usa.com