HomeMy WebLinkAboutPR 17768: CHANGE ORDER 01 TO CONTRACT WITH EXCAVATORS & CONSTRUCTORS, LTD. FOR RECONSTRUCTION OF CAMBRIDGE AVENUE FROM SH 73 TO DD #7 BRIDGE PUBLIC WORKS DEPARTMENT
COUNCIL ACTION MEMO
TO Floyd T. Johnson, City Manager
FROM Ross E. Blackketter, P.E., Director of Public Works
SUBJECT P.R. #17768 — CO 01— Excavators for Reconstruction of Cambridge Avenue from
SH 73 to DD #7 Bridge
DATE 02 July 2013
RECOMMENDATION:
I recommend that the City Council approve Proposed Resolution No. 17768, authorizing Change
Order 01 to the contract with Excavators & Constructors, LTD. for the Reconstruction of
Cambridge Avenue from SH 73 to DD #7 Bridge, increasing the contract by $16,309.35 to a
new total of $519,368.40 with no change to the term.
BACKGROUND:
The City Council previously executed a contract with ALLCO for the Reconstruction of
Cambridge Avenue from SH 73 to DD #7 Bridge. This contract was for the amount of
$503,059.05. Change Order 01 is for an increase in the contract amount of $16,309.35 due to
unforeseen conditions. These include removing and replacing part of the existing storm system
that has been found to be unsound after excavation, repairing a separated joint in a portion of
the line that was not intended to be part of this contract, and additional material required to
provide for temporary repairs and ensure the road remains passable.
BUDGETARY/ FISCAL EFFECT:
Funding is available in 001 - 1203 - 531.86 -01.
EMPLOYEE /STAFF EFFECT:
None.
SUMMARY
I recommend that the City Council approve Proposed Resolution No. 17768, authorizing Change
Order 01 to the contract with Excavators & Constructors, LTD. for the Reconstruction of
Cambridge Avenue from SH 73 to DD #7 Bridge, increasing the contract by $16,309.35 to a
new total of $519,368.40 with no change to the term.
Ross E. Blackketter, P.E.
Director of Public Works
REB /reb
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P.R. 17768
07/02/13 reb
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
CHANGE ORDER 01 TO THE CONTRACT BETWEEN THE CITY OF
PORT ARTHUR AND EXCAVATORS & CONSTRUCTORS, LTD. FOR
RECONSTRUCTION OF CAMBRIDGE AVENUE FROM SH 73 TO DD
#7 BRIDGE, INCREASING THE CONTRACT AMOUNT BY
$16,309.35 TO A NEW TOTAL AMOUNT OF $519,368.40.
ACCOUNT 001 -1203- 531.86 -01.
WHEREAS, in Resolution 13 -149, the City entered into a contract with
Excavators & Constructors, LTD. for Reconstruction of Cambridge Avenue from SH 73 to
DD #7 Bridge, said contract being in the original amount of $503,059.05; and,
WHEREAS, Excavators has requested Change Order 01 increasing the amount
by $16,309.35 to address unforeseen conditions with no change to the contract term,
attached hereto as Exhibit "A "; and,
WHEREAS, approval of Change Order 01 increasing the contract by $16,309.35
to a new total amount of $519,368.40, is herein deemed an appropriate action; now,
therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, Change Order 01 is herein approved and the City Manager is authorized
to execute said Change Order; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
P.R. 17768
Page 2
READ, ADOPTED AND APPROVED this the day of , A.D. 2013
at a _ meeting of the City of Port Arthur, Texas by the following vote:
Ayes: _ Mayor:
Councilmembers:
Noes:
Mayor
Attest:
City Secretary
APPROVED AS TO FORM:
\ia.dt AO/
r �
City Attorn!
P.R. 17768
Page 3
APPROVED FOR ADMINISTRATION:
1� k _0 4-4
Floyd T. Johnson Shawna Tubbs, CPPO
City Manager Purchasing Manager
b na . V / 44
Ross E. Blackketter, P.E.
Director of Public Works
APPROVED AS TO AVAILABILITY OF FUNDS:
i
OL
Deborah Echols, CPA
Director of Finance
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EXHIBIT A
CHANGE ORDER NO. 01
DATE: 09 July 2013
ORIGINAL AGREEMENT DATE: 02 April 2013
Excavators & Constructors, LTD.
PROJECT DESCRIPTION: Reconstruction of Cambridge Avenue from SH 73 to
DD #7 Bridge
CHANGE TO CONTRACT TERM:
ORIGINAL CONTRACT term: 150 days
CURRENT CONTRACT TERM (adjusted by previous CHANGE ORDER): 150 days
The Contract term due to this CHANGE ORDER will be (increased/deer-eased) by:
0 days
The new CONTRACT TERM including the CHANGE ORDER will be: 150 days
CHANGE TO CONTRACT AMOUNT:
ORIGINAL CONTRACT amount: $503,059.05
CURRENT CONTRACT PRICE (adjusted by previous CHANGE ORDER): $503,059.05
The Contract Amount due to this CHANGE ORDER will be (increased /deereased) by:
$16,309.35
The new CONTRACT AMOUNT including the CHANGE ORDER will be: $519,368.40
Excavators & Constructors, LTD.
Signature
Printed Name
CITY OF PORT ARTHUR
Floyd T. Johnson
City Manager
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Excavators & Constructors, Ltd. Phone: (409) 962 -2677
6601 Procter Ext. Fax: (409) 962 -2771
Port Arthur, TX 77642
June 27, 2013
Mr. Ross Blackketter, P.E.
City of Port Arthur
444 4 Street
Port Arthur, TX 77640
Re: Reconstruction of Cambridge Avenue
Mr. Blackketter; .
We have been asked to provide costs for known areas of revisions for Change Order
purposes.
Existing 15" Pipe along the East side of Cambridge, at Sharon Drive, is to be removed
and replaced with 18" R.C.P., 63 L.F. each
Item # 16 18" R.C.P. 63 LF at $ 67.40 $ 4,246.20
Item # 17 Rem. Exist. R.C.P. 63 LF at $ 24.00 $ 1,510.00
Subtotal $5,758.20
The 30" Pipe along the West side of Cambridge, at Montclair Drive has been declared
structurally unsound. To remove and replace +/- 63 L.F.
30" R.C.P. 63 LF at $ 134.30 $ 8,460.90
Near station 24 +00 Rt. The existing 36" Pipe has a separated joint. To repair this joint,
properly, at a L.S. price of: $ 1,350.00
Temporary road repairs should require approximately 15 tons of limestone.
Item # 1 Limestone' -; '15 Tons at $ 49.35 $ 740.25
To summarize for Total Change Order:
Item # 1 Limestone 15 tons at 49.35 $ 740.25
Item # 16 18" R.C.P. 63 LF at 67.40 $ 4,246.20
Item # 17 Remove Pipe 63 LF at 24.00 $ 1,512.00
New Item Rem/Rep. 30" 63 LF at 134.30 $ 8,460.90
New Item Repair Joint 1 LS at 1,350.00 $ 1,350.00
TOTAL REQUEST $16,309.35
Should you have questions, please call.
Sincerely,
l T. Coope
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