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Home My WebLink AboutPOST 07.09.13 REGULAR MEETING POST AGENDA REPORT City Council Meeting City Hall Council Chamber City Of Port Arthur July 9, 2013 8:30AM PLEASE TURN OFF OR MUTE ALL CELL PHONES } I. INVOCATION, PLEDGE & ROLL CALL Mayor Prince Mayor Pro Tem Williamson Councilmember Scott, Jr. Councilmember Segler Councilmember Albright, III Councilmember Troy Councilmember Lewis, Jr. Councilmember Freeman Councilmember Thomas City Manager Johnson City Secretary Bellard City Attorney Tizeno Sergeant At Arms: Police Chief Blanton Or Designee II. PROCLAMATIONS & MINUTES Proclamations Minutes May 21, 2013 Special Meeting 10:30 a.m. APPROVED May 21, 2013 Special Meeting 11:00 a.m. APPROVED May 28, 2013 Special Executive Meeting APPROVED May 29, 2013 Special Executive Meeting APPROVED June 3, 2013 Special Meeting APPROVED June 4, 2013 Special Meeting APPROVED June 11, 2013 Regular Meeting APPROVED June 25, 2013 Special Executive Meeting APPROVED , r M 111. June PETI 252013 & COMMUNICATIONS APPROVED A. Speakers - None AGENDA JULY 9, 2013 III. PETITIONS & COMMUNICATIONS - CONTINUED B. Presentations - None C. Employee Recognition - None D. Correspondence - None IV. PUBLIC HEARINGS - 9:00 a.m. - None V. UNFINISHED BUSINESS The Following Items Of Business Were Held From The Previous Meeting At Which No Action Was Taken On These Items: Resolutions (1) P.R. No. 17725 - A Resolution Supporting The Submission Of An Application By Port Arthur Initiative II, L.P., For Housing Tax Credits Or Private Activity Bonds At 3501 12 Street (Edison Square), Authorizing An Allocation Of Housing Tax Credits For The Approval Of The Construction Of The Development (Requested By Councilmember Albright) Motion: DF Second: RW Voting Yes: 4 Voting No: 3 (RS, RT & WL) W /O: MA & KT ADOPTED Resolution No: 13 -288 (2) P.R. No. 17726 - A Resolution Supporting The Submission Of An Application By Port Arthur Initiative I, L.P., For Housing Tax Credits Or Private Activity Bonds At 2500 Highway 365 (Park Central), Authorizing An Allocation Of Housing Tax Credits For The Approval Of The Construction Of The Development (Requested By Councilmember Albright) Motion: DF Second: RW Voting Yes: 4 Voting No: 3 (RS, RT & WL) W /O: MA & KT ADOPTED Resolution No: 13 -289 2 AGENDA JULY 9, 2013 V. UNFINISHED BUSINESS - CONTINUED (3) P.R. No. 17734 - A Resolution Appointing And /Or Reappointing A Member Or Members To The Port Arthur Youth Advisory Council Motion: DF Second: RW Voting Yes: 7 Voting No: 0 W /O: MA & KT ADOPTED Resolution No: 13 -290 Ordinance (1) P.O. No. 6322 - An Ordinance Amending The Zoning Ordinance Of The City Of Port Arthur By Changing The Zoning From Two - Family Residential (2F) To Multiple - Family Residential (MF) Or To Planned Development District No. 36 (PD -36) For A 15.24 -Acre Tract Of Land Out Of The Lambert Addition Subdivision, Volume 5, Page 28 M.R.J.C., City Of Port Arthur, Jefferson County, Texas (Violation Of This Ordinance Or The Zoning Ordinance Of The City Of Port Arthur Is Punishable As Provided In Chapter 1, Section 1 -13 Of The Code Of Ordinances, As Amended, By A Fine Not Exceeding Two Thousand [$2,000.00] Dollars); And Providing For Publication In The Official Newspaper Of The City Of Port Arthur And Effective Immediately After Publication Date. Z13 -04 - Port Arthur Independent School District, Owner; Port Arthur Housing Authority, Potential Owner; And ITEX Group, LLC, Potential Developer And Contractor Motion: DF Second: RW Motion To Amend: DF Second: RW Voting Yes: 5 Voting No: 3 (RS, RT & WL) W /0: KT Motion To Amend Carried Motion To Amend: DF Second: RW Voting Yes: 5 Voting No: 3 (RS, RT & WL) W /O: KT Motion To Amend Carried Voting Yes: 5 Voting No: 3 (RS, RT & WL) W /O: KT Adopted As Amended Ordinance No: 13 -32 Motion To Reconsider: RW Second: DF Motion To Amend: DF Seconded: RW Voting Yes: 5 Voting No: 3 (RS, RT & WL) W /O: KT Motion To Amend Carried Voting Yes: 5 Voting No: 3 (RS, RT & WL) W /O: KT Adopted As Amended Ordinance No. 13 -32 3 ;AGENDA JULY 9, 2013 VI. CONSENT AGENDA NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And /Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. (A) Expense Reports (1) Mayor Deloris "Bobbie" Prince: Attend A TML Board Meeting Mesquite, Texas June 26 - 27, 2013 $ 601.94 (2) City Attorney Valecia Tizeno: Attend Texas City Attorneys Association 2013 Summer Conference South Padre Island, Texas June 5 - 7, 2013 $1,817.03 Resolutions - Consent (1) P.R. No. 17724 - A Resolution Authorizing The Payment Of Invoice No. 234199 To Computer Information Systems, Inc. Of Skokie, Illinois For The Annual License Renewal Fee For Maintenance Of The Police And Fire Department's CAD, RMS, And MCS /AVL Server In The Amount Of $30,403.37; Funding Available In Account No. 001 - 1101- 521.72 -00 Resolution No: 13 -291 4 AGENDA JULY 9, 2013 VI. CONSENT AGENDA - CONTINUED (2) P.R. No. 17730 - A Resolution Authorizing The Execution Of A Contract For The Purchase Of Fire Hydrants For The Utility Operations Department With HD Supply In The Total Estimated Amount Of $146,081.50 (Unit Prices As Shown In The Attached Bid Tabulation). Funds Are Available In Account No. 410- 1253 - 532.85- 00 Pulled Motion: KT Seconded: DF Voting Yes: 9 Voting No: 0 ADOPTED Resolution No: 13 -300 (3) P.R. No. 17751 - A Resolution Authorizing The City Manager To Enter Into A Contract With Transtrack Systems, Inc., Long Beach, California, In An Amount Not To Exceed $125,900 To Purchase And Install Software, Provide Licenses And Train Staff. ARRA Account 402 - 1508 - 561.57 -00 (Line Item 11.42.08 - Sofware Installation) And Capital Account 401 - 1509 - 561.89 For Contingency Cost Resolution No: 13 -292 (4) P.R. No. 17753 - A Resolution Approving Water And Sewer Adjustment To Certain Utility Accounts Resolution No: 13 -293 (5) P.R No. 17755 - A Resolution Authorizing The Award Of Bid And The Execution Of A Contract For The Highway 87 Water Transmission Line Project With Excavators & Constructors, LTD. In The Amount Of $2,318,702.50, Project No. IKE2 -1 -SBPW Resolution No: 13 -294 5 AGENDA JULY 9, 2013 VI. CONSENT AGENDA - CONTINUED (6) P.R. No. 17756 - A Resolution Rescinding Resolution No. 13 -259 In Its Entirety, Which Authorized The Execution Of A Homebuyer's Written Agreement For The Purchase Of 2334 5 Street, Port Arthur, Texas Through The City's Homebuyer's Assistance Program Pulled Motion: KT Seconded: DF Voting Yes: 9 Voting No: 0 ADOPTED Resolution No: 13 -301 (7) P.R. No. 17761 - A Resolution Authorizing The Award Of Bid And The Execution Of A Contract For The Replacement Of Suction And Check Valves At The North And 46 St. Lift Stations With Texcavation Co. In The Amount Of $93,600, Account No. 428- 1625- 532.83 -00 Resolution No: 13 - 295 (8) P.R. No. 17763 - A Resolution Authorizing The Execution Of A Contract For The Purchase Of Sodium Chlorite Service For The Utility Operations Department With Siemens Water Technologies In A Not To Exceed Amount of $275,000. Funds Are Available In Account No. 410 - 1252 - 532.29 -02 Resolution No: 13 - 308 (9) P.R. No. 17764 - A Resolution Authorizing The City Of Port Arthur Section 4A Economic Development Corporation To Execute Change Order 5 To The Contract Between PAEDC And R. L. Abatement, Inc., For Asbestos, Lead And Mold Abatement At 501 Procter Street, Increasing The Contract Time Thirty (30) Calendar Days Resolution No: 13 -296 6 AGENDA JULY 9, 2013 VI. CONSENT AGENDA - CONTINUED (10) P.R. No. 17765 - A Resolution Approving Change Order 1 To The Agreement Between The City Of Port Arthur Section 4A Economic Development Corporation And Total Safety For The Asbestos /Lead /Mold Consulting Services At 501 Procter Street, Increasing The Contract Time Thirty (30) Calendar Days Pulled Motion: RW Seconded: KT Voting Yes: 9 Voting No: 0 ADOPTED Resolution No: 13 -306 (11) P.R. No. 17766 - A Resolution Authorizing The City Manager To Enter Into A Purchase Agreement With Imagenet Consulting Of Houston, Texas, For Software, Installation And Training For A Laserfiche Software System Upgrade And Annual Maintenance Services In The Amount Of $48,816.00; Funds Available In Account No. 001- 1011 - 512.57 -00 Pulled Motion To Remove: MA Seconded: RW Voting Yes: 9 Voting No: 0 REMOVED (12) P.R. No. 17767 - A Resolution Authorizing The City Manager To Make Application And Receive Funding Through The 2013 Edward Byrne Memorial Justice Assistance Grant (JAG) Program In The Amount Of $32,567 Resolution No: 13 -297 (13) P.R. No. 17768 - A Resolution Authorizing The City Manager To Execute Change Order 01 To The Contract Between The City Of Port Arthur And Excavators & Constructors, LTD. For Reconstruction Of Cambridge Avenue From SH 73 To DD #7 Bridge, Increasing The Contract Amount By $16,309.35 To A New Total Amount Of $519,368.40. Account 001 - 1203 - 531.86 -01 Resolution No: 13 -298 AGENDA JULY 9, 2013 VI. CONSENT AGENDA - CONTINUED (14) P.R. No. 17769 - A Resolution Authorizing The City Manager To Enter Into A Contract For Arbitrage Rebate Compliance Services With First Southwest Asset Management, Inc. Resolution No: 13 -299 VII. ITEMS REQUIRING INDIVIDUAL ACTION - NON - CONSENT A. Resolutions (1) P.R. No. 17752 - A Resolution Authorizing The First Amendment Of The Terms Of Employment Of The City Manager Of The City Of Port Arthur And Authorizing The Mayor To Execute The Revised Terms Of Employment Motion: KT Second: RT Voting Yes: 5 Voting No: 1 (MP) W /O: LS, MA & DF ADOPTED Resolution No: 13 -307 (2) P.R. No. 17757 - A Resolution Rescinding Resolution No. 13 -140 In Its Entirety, Which Authorized A Six (6) Month Extension To The Contract With Tomahawk Lawn Service Of Groves, Texas, For Groups 1 And 9: For Mowing Various City Properties, Parks And Right -Of -Ways In The City Motion: KT Second: RW Voting Yes: 9 Voting No: 0 ADOPTED Resolution No: 13 -302 8 I AGENDA JULY 9, 2013 VII. ITEMS REQUIRING INDIVIDUAL ACTION - NON- CONSENT- CONTINUED (3) P.R. No. 17758 - A Resolution Rescinding Resolution No. 13 -139 In Its Entirety, Which Authorized A Six (6) Month Extension To The Contract With Tina's Tractor Service Of Groves, Texas, For Group 5; For Mowing Various City Properties, Parks And Right -Of -Ways In The City Motion: RW Second: KT Voting Yes: 9 Voting No: 0 ADOPTED Resolution No: 13 -303 (4) P.R. No. 17759 - A Resolution Awarding A Mowing Contract With Mr. Mike's Lawn & Tree Services Of Port Arthur, Texas, For Group 1; Said Contract Is For Mowing Various City Properties, Parks And Right -Of -Ways In The City In An Amount Not To Exceed $4,200. Funding: Parks Division, FY 2013 Budget, Account No. 001 -1207- 531.31 -00 Motion: KT Second: RW Voting Yes: 8 Voting No: 0 W /O: MA ADOPTED Resolution No: 13 -304 (5) P.R. No. 17760 - A Resolution Awarding A Mowing Contract With Joey's Tractor Service Of Port Arthur, Texas, For Groups 5 And 9; Said Contract Is For Mowing Various City Properties, Parks And Right -Of -Ways In The City In An Amount Not To Exceed $7,560. Funding: Parks Division, FY 2013 Budget, Account No. 001 -1207- 531.31 -00 Motion: RW Second: DF Voting Yes: 9 Voting No: 0 ADOPTED Resolution No: 13 -305 B. Ordinances - None 9 AGENDA JULY 9, 2013 VII. ITEMS REQUIRING INDIVIDUAL ACTION - NON - CONSENT - (CONTINUTED) C. Reports And Recommendations (1) Report On Grass Cutting (2) Report On Future Plans For Pleasure Island (Requested By Councilmember Thomas) (3) Report On Cost Of Maintaining The Bird Sanctuary On Lake Arthur Drive (Requested By Councilmember Thomas) (4) Report/Update On Wrecker Service Ordinance (Requested By Councilmember Thomas) (5) Report On The Impact Of Lowering The Tax Rate (Requested By Councilmember Freeman) VIII. REPORTS OF BOARDS & COMMITTEES - None IX. *CLOSED MEETING (EXECUTIVE SESSION) In Order To Comply With The Requirements Of Section 551.101 Of Chapter 551 (Open Meetings Law) Of The Texas Government Code [Formerly Article 6252 -17, Section 2(a)], Prior To Going Into Closed Meeting The Presiding Officer Of The City Should Make The Following Public Announcement: "A Closed Meeting Or Executive Session Will Now Be Held Pursuant To The Following Sections Of Chapter 551 Texas Government Code ": Section 551.071 - Litigation And /Or Legal Advice Section 551.072 - Land Section 551.073 - Negotiated Contracts For Prospective Gifts To The City Section 551.074 - Personnel Section 551.076 - Security Personnel Or Devices Section 551.087 - Deliberations Regarding Economic Development Incentives Closed Meeting: (1) Section 551.087 Government Code - To Discuss Incentives For Commercial, Residential, And /Industrial Business Prospects Regarding A Retail Development Near Memorial Boulevard And Highway 365 (2) Section 551.072 Government Code - To Discuss The Value Of The Land In The City's Extraterritorial Jurisdiction (ETJ) 10 AGENDA JULY 9, 2013 IX. *CLOSED MEETING (EXECUTIVE SESSION) - CONTINUED (3) Section 551.074 Government Code - To Discuss The Duties And Responsibilities Of The City Manager *The Items In Executive Session May Be Discussed And Acted On In Open Session X. ADJOURNMENT OF MEETING ************************************************************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** NOTE: If Evening Meeting Extends Past 11:59PM, The City Council May Elect To Recess The Meeting And Reconvene At 8:30AM On July 10, 2013. During The Recess, No Action Will Be Taken On Any Item Of Remaining Business And No Executive Sessions Will Be Held To Discuss Any Matters, All In Accordance With The Open Meetings Law ************************************************************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 11