HomeMy WebLinkAboutPR 17773: CONTRACT WTIH JJCM ENTERPRISES, INC. D/B/A PARK AVENUE CLEANERS Memorandum
•
To: Floyd T. Johnson
From: Mark Blanton, Chief of Police
Date: July 10, 2013
Re: PR 17773
RECOMMENDATION:
It is recommended that the City Manager enter into a contract with JJCM Enterprises,
Inc. d /b /a Park Avenue Cleaners of Port Arthur, Texas, for the cleaning of police
uniforms in a not to exceed amount of $46,750 annually. This service will be charged to
Account No. 001 -1101- 521.26 -00.
BACKGROUND:
The Purchasing Department advertised for bids for Police Uniform cleaning. Three
quotes were received, one being a Port Arthur vendor who was also the lowest bidder.
Therefore, it is requested that the contract be awarded to JJCM Enterprises, Inc. d/b /a
Park Avenue Cleaners for one year, with the option to renew for two (2) additional one -
year periods.
BUDGETARY /FISCAL EFFECT:
Funding for this service is provided from Account No. 001 1101 521.26 - 00.
STAFFING/EMPLOYEE EFFECT:
None.
SUMMARY:
It is recommended that the City Manager enter into a contract with JJCM Enterprises,
Inc. d/b /a Park Avenue Cleaners for the cleaning of police uniforms in a not to exceed
amount of $46,750 annually. This service will be charged to Account No. 001 -1101- .'
521.26 -00.
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P. R. No. 17773
07/3/13sb
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
ENTER INTO A CONTRACT WITH JJCM ENTERPRISES, INC.
DB /A PARK AVENUE CLEANERS OF PORT ARTHUR, TEXAS,
FOR POLICE UNIFORM CLEANING SERVICES IN A NOT TO
EXCEED ANNUAL AMOUNT OF $46,750. FUNDS ARE
AVAILABLE IN ACCOUNT NO. 001-1101-521.26-00
WHEREAS, the Purchasing Department advertised for bids for Police Uniform cleaning;
and
WHEREAS, eleven (11) bids were mailed, emailed or downloaded, three being a Port
Arthur vendors; and
WHEREAS, the lowest and most responsible bid was received from JJCM Enterprises, Inc.
d /b /a Park Avenue Cleaners of Port Arthur, Texas for Police Uniform cleaning, in a not to exceed
annual amount of $46,750 (See Bid Tabulation attached as Exhibit "A "); and
WHEREAS, the City desires to award the contract for uniform cleaning to JJCM
Enterprises, Inc. d /b /a Park Avenue Cleaners for one year, with an option to renew the contract for
two (2) additional one -year periods.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Manager is hereby authorized to enter into a contract with JJCM
Enterprises, Inc. d/b /a Park Avenue Cleaners of Port Arthur, Texas, for Police Uniform Cleaning
Services, in substantially the same form as attached hereto as Exhibit `B ".
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Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED on this day of July, A.D., 2013, at a Regular
Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES:
Mayor:
Councilmembers: •
NOES:
Deloris "Bobbie" Prince, Mayor
ATTEST:
Sherri Bellard, City Secretary
APP V D A% TO FORM:
Val Tizeno, Citd • o
APPROVED FOR ADMINISTRATION:
Floyd T. Johnson, City Manager
APPROVED AS TO AVAILABILITY OF FUNDS:
4 Re_ 04- A •
Deborah Echols, Finance Director Shawna Tubbs, Purchasing Manager
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Exhibit "A"
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Exhibit `B"
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CONTRACT FOR THE CLEANING OF POLICE UNIFORMS
IN THE CITY OF PORT ARTHUR
THIS AGREEMENT, made this day of July, 2013, by and between the
CITY OF PORT ARTHUR, a municipal corporation organized under the laws of the
State of Texas, hereinafter called "OWNER" or "CITY" and JJCM ENTERPRISES,
INC. DB /A PARK AVENUE CLEANERS, a (n) , herein
acting by and through Jonithan Richards, owner, hereinafter called "CONTRACTOR ".
WITNESSETH: That for and in consideration of the payment terms, conditions
and agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. The term of this Contract shall be one (1) year from the date of the Notice to Proceed.
The City can terminate this contract at its convenience which includes, but is not
limited to, funding not being available in any budget cycle with ten (10) days written
notice. The contract has an option to renew for two (2) additional one -year periods.
2. The Contractor will perform cleaning services of Police Uniforms as stated in the
contract documents.
3. During the term of this Contract, the Contractor will furnish at his own expense all of
the materials, supplies, tools, equipment, labor and other services necessary or proper
to perform and complete all work required by this Contract, excepting those supplies
specifically not required of Contractor in the Specifications.
4. The CONTRACTOR agrees to perform all the work described in the specifications
and contract documents and to comply with the terms therein in a not to exceed
amount of $46,750 annually.
5. The term "Contract Documents" means and includes the following:
1) Agreement
2) General Information
3) Specification
4) Bid
5) Notice of Award
6. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
Page 1 of 2
7. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed
by their duly authorized officials, this Agreement in (2 copies) each of which shall be
deemed an original on the date first above written.
Signed on the day of , 2013.
ATTEST: CITY OF PORT ARTHUR
BY:
City Secretary Floyd T. Johnson, City Manager
Signed on the day of , 2013.
JCCM ENTERPRISES, INC.
DB /A PARK AVENUE CLEANERS
CONTRACTOR
BY:
Print Name:
Title:
WITNESS:
BY
CITY SECRETARY
Page 2 of 2
DELORIS "BOBBIE" PRINCE, MAYOR FLOYD T. JOHNSON
ROBERT E. "BOB" WILLIAMSON, MAYOR PRO TEM CITY MANAGER
City of ' SHERRI BELLARD
COUNCIL MEMBERS: �
CITY SECRETARY
RAYMOND SCOTT, JR.
ELIZABETH SEGI,ER
MORRIS AL.BRIGHT, III
ort I, t h'1° VAL TREND
ROBERT TROY CITY ATTORNEY
WILLIE "BAE" LEWIS, ./R. Texas
DERRICK FREEMAN
KERRY "TWIN" THOMAS
JUNE 3, 2013
INVITATION TO BID
Cleaning of Police Uniforms
DEADLINE: Sealed Bid submittals must be received and time stamped by 3:00 p.m., Central
Standard Time, Wednesday, June 19, 2013. (The clock located in the City Secretary's office will be
the official time.) All bids received will be read aloud at 3:15 p.m. on Wednesday, June 19, 2013 in
the City Council Chambers, City Hall, 5 Floor, Port Arthur, TX. You are invited to attend.
MARK ENVELOPE: Police Uniforms
DELIVERY ADDRESS: Please submit one (1) original and one (1) copy of your bid to:
CITY OF PORT ARTHUR CITY OF PORT ARTHUR
CITY SECRETARY or CITY SECRETARY
P.O. BOX 1089 444 4TH STREET, 4 Floor
PORT ARTHUR, TEXAS 77641 PORT ARTHUR, TEXAS 77640
POINTS OF CONTACT:
Questions concerning the Invitation to .Bid should be directed in writing to:
City of Port Arthur, TX
Yolanda Scypion - Goudeaux, Purchasing Assistant
P.O. Box 1089
Port Arthur, TX 77641
Yolanda(a),portarthur.net
•
Questions concerning the Scope of Work should be directed in writing to:
City of Port Arthur, TX
Lt. Steve Brinson, Police Department Field Operations
P.O. Box 1089
Port Arthur, TX 77641.
sbrinson(a),portarthurpd.com
Purchasing Division /Finance Department 1 Purchasing Manager, Shawna Tubbs, CPPO, CPPB
P.O. Box 10891444 4«h Street 1 Port Arthur, Texas 776411 409.983.8160 1 Fax 409.983.8291.
The enclosed INVITATION TO BID (ITB) and accompanying GENERAL INSTRUCTIONS,
CONDITIONS SPECIFICATIONS, are for your convenience in submitting bids for the enclosed
referenced services for the City of Port Arthur.
Bids must be signed by a person having authority to bind the firm in a contract. Bids shall be placed in
a sealed envelope, with the Vendor's name and address in the upper left -hand corner of the envelope.
ALL BIDS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE OPENING
DATE AND TIME. It is the sole responsibility of the firm to ensure that the sealed ITB submittal
arrives at the above location by specified deadline regardless of delivery method chosen by the firm.
Faxed or electronically transmitted ITB submittals will not be accepted.
Shawna Tubbs, CPPO, CPPB
Purchasing Manager
Page 2 of 15
CLEANING OF POLICE UNIFORMS
(To be Completed ONLY IF YOU DO NOT BID.)
FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY RESULT
IN REMOVAL FROM THE VENDOR'S LIST. However, if you are removed you will be reinstated
upon request.
In the event you desire not to submit a bid, we would appreciate your response regarding the
reason(s). Your assistance in completing and returning this form in an envelope marked with the
enclosed bid would be appreciated.
NO BID is submitted: this time only not this commodity /service only
Yes No
Does your company provide this product or services?
Were the specifications clear?
Were the specifications too restrictive?
Does the City pay its bills on time?
Do you desire to remain on the bid list for this product or service?
Does your present work load permit additional work?
Comments /Other Suggestions:
Company Name:
Person Completing Form: Telephone:
Mailing Address: Email:
City, State, Zip Code: Date:
Page 3 of 15
SPECIFICATIONS
FOR CLEANING OF POLICE UNIFORMS
1. Bidders must maintain a forty -eight (48) hour turnaround on all work holidays. Bidders must
maintain alteration and sewing service with a four (4) day turnaround.
2. Police uniforms must be dry cleaned and pressed according to specifications.
3. Plain clothes are to be dry cleaned or laundered and starched according to the wearer's
directions.
4. Spots and stains are to be removed to the best of the businesses ability.
5. Cleaning /laundering shall not leave behind any stain, double press mark or malodorous residue.
6. All uniform shirts, pants, jackets, ties, cap covers, ascots and coats shall be dry cleaned and
pressed by conventional means.
7. Uniform pants shall be creased down the center of the leg (front to back) from the top of the
waistband down to the end of the pant leg.
8. Uniform shirts shall be pressed with military creases in the event that they are not sewn in. The
sleeves shall be creased down the center of the shoulder patches on both sides. Short sleeve
shirts shall be pressed with the collar open to the first button, leaving a creased lapel
appearance at the open collar.
9. Plain (non- uniform) clothing shall be cleaned or laundered by conventional means at the
wearer's preference. There will be no extra charge for starching of laundered clothing.
10. If the vendor discovers any damage to clothing (loose patches, missing buttons, etc.) that has
been dropped off for cleaning, the vendor shall make repairs to the clothing before returning it
to the employee. The vendor may charge a fee, not to exceed .50 cents per repair.
11. All alterations or sew -on shall be done using a quality thread matching the material or emblem
being sewn.
12. The City will not pay any charge for alterations on plain clothes; however, repairs to clothing
damaged on City business will be paid by the City. Also, cosmetic alterations to uniforms, such
as tapering shirts, etc. will usually not be paid by the City. For this reason, it is suggested that
any questions concerning a charge be addressed before the work is performed.
13. All work is to be bagged separately, one for each employee. Bagging of multiple employees'
clothing is not acceptable
14..The business will reimburse the City, at replacement cost, for any uniform clothing damaged
while in the care of the business. The business will reimburse the individual at replacement cost
for any plain clothes damaged while in the care of the business.
Page 4 of 15
15. The business must be open for drop off and pickup, Monday through Friday, excluding
holidays from 7:00a.m. CST until 5:OOp.m. CST. The business must also have a partial opening
on Saturday from 7:00a.m. CST until at least 10:00a.m. CST.
16. The business drop off and pick up location must be the same.
17. The City will award the cleaning of police uniforms based on the best overall bid and not the
unit price.
18. Contractor shall possess and keep in force all licenses, business permits and other permits
required to perform the services of this Agreement.
This Contract will terminate approximately twelve (12) months from date of execution with the
option to renew two (2) additional one year periods. The City can terminate this contract at its
convenience which includes, but is not limited to, .funding not being available in any budget
cycle with thirty (30) days written notice.
Page 5 of 15
CITY OF PORT ARTHUR
BID SHEET
Page 1 of 2
BID FOR: Cleanink of Po /ice Uniforms
BID OPENING DATE: June 19, 2013
ITEM UOM DESCRIPTION DRY CLEAN LAUNDRY
1 EA Suit $
2 EA Sports Coats $
3 EA Shirts $ $
4 EA Ties $
5 EA Trousers $ $
6 EA Jackets $
7 EA Heavy Coats $
8 EA Cap Covers $
9 EA Ascots $
ALTERATIONS
10 EA Patch Sew On $
11 EA Button Replacements $
12 PR Hem Trousers $
Signature of Bidder Date
Page 6 of 15
CITY OF PORT ARTHUR
BID SHEET
Page 2 of 2
Clothing will be returned within days after receipt of order.
Hours of Operation: Mon. Tues. Wed.
Thurs. Fri. Sat.
Sun.
Receipt of addenda is acknowledged:
No. I Dated Received
COMPANY NAME STREET ADDRESS
SIGNATURE OF BIDDER P.O. BOX
(PRINT OR TYPE NAME) CITY STATE ZIP
TITLE AREA CODE TELEPHONE NO.
EMAIL FAX
Page 7 of 15
BID OPENING DATE: June 19, 2013 .
CITY OF PORT ARTHUR
INSTRUCTIONS TO BIDDER
Bidders are requested to furnish their complete REMIT TO ADDRESS and
TAX .IDENTI.F.ICATION NUMBER as indicated below:
REMIT PAYMENT TO:
COMPANY
ADDRESS
CITY /STATE /ZIP
SEND PURCHASE ORDER TO:
COMPANY
ADDRESS
CITY /STATE /ZIP
TAX IDENTIFICATION NUMBER
Page 8 of 15
AFFIDAVIT
All pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duly
authorized officer of the company whose signature is binding.
The undersigned offers and agrees to one of the following:
I hereby certify that I do not have outstanding debts with the City of Port Arthur. I further
agree to pay succeeding debts as they become due.
I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay
said debts prior to execution of this agreement. 1 further agree to pay succeeding debts as they become
due.
I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to
enter into an agreement for the payment of said debts. I further agree to pay succeeding debts as they
become due.
Firm Name Date
Authorized Signature Title
Name (please print) Telephone
Email
STATE:
COUNTY:
SUBSCRIBED AND SWORN to before me by the above named
on this the day of , 20
Notary Public
RETURN THIS AFFIDAVIT AS PART OF THE BID PROPOSAL
Page 9of15
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ
For Vendor or other person doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 1491, 80 Leg., Regular Session.
This questionnaire is being filed in accordance with Chapter 176, Local Government Code by a person who has a business relationship
as defined by Section 176.001 (1 -a) with a local governmental entity and the person meets requirements under Section 176.006 (a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7` business
day after the date the person becomes aware of facts that require the statement to be filed. See Section 1.76.006, Local Government
Code.
A person commits an offense if the person knowingly violates Section 176.006, Local Government Code. An offense under this
section is a Class C misdemeanor.
1. Name of person who has a business relationship with local governmental entity.
2. Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than
7 business day after the date the originally filed questionnaire becomes incomplete or inaccurate.)
3. Name of a Local government officer with whom filer has employment or business relationship.
Name of Officer
This section (item 3 including subparts A, B, C, & D) must be completed for each officer with whom the filer has an employment
or other business relationship as defined by Section 176.001 (1 -a), Local Government Code. Attach additional pages to this Form
CIQ as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment
income, from the filer of the questionnaire?
Yes No
B. Is the filer of the questionnaire receiving or likely to receive taxable income, other than investment income, from or at the
direction of the local government officer named in this section AND the taxable income is not received from the local
governmental entity?
Yes No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government
Officer serves as an officer or director, or holds an ownership of 10 percent or more?
Yes No
D. Describe each employment or business relationship with the local government officer named in this section.
4.
Signature of person doing business with the governmental entity Date
Page 10 of 15
GENERAL INFORMATION:
NOTE: It is extremely important that the Vendor, Bidder, and /or Contractor furnish the City of
Port Arthur the required information specified in Bid or Proposal Specifications listed in this
Bid Package.
All bids meeting the intent of this request for bid will be considered for award. BIDDERS TAKING
EXCEPTION TO THE SPECIFICATIONS, OR OFFERING SUBSTITUTIONS, SHALL STATE
THESE EXCEPTIONS BY ATTACHMENT AS PART OF THE BID. The absence of such a list
shall indicate that the bidder has not taken exceptions and the City shall hold the bidder responsible to
perform in strict accordance with the specifications of the invitation. The City reserves the right to
accept any and all or none of the exception(s) /substitutions(s) deemed to be in the best interest of the
City of Port Arthur.
ALTERING BIDS: Bids cannot be altered or amended after submission deadline. Any interlineations,
alteration, or erasure made before opening time must be initialed by the signer of the bid, guaranteeing
authenticity.
BID AWARD: The City of Port Arthur will review all bids for responsiveness and compliance with
these specifications. The award shall be made to the responsive, responsible bidder who submits the
best value bid.
The City reserves the right to:
1. Reject any and all bids and to make no award if it deems such action to be in its best
interest.
2. Award bids on the lump sum or unit price basis, whichever is in the best interest of the City.
3. Reject any or all bids and to waive informalities or defects in bids or to accept such bids as it
shall deem to be in the best interests of the City.
4. Award bids to bidders whose principal place of business is in the City of Port Arthur and
whose bid is within 5% of the lowest bid price, as provided by Section 271.905 of the
Texas Government Code.
TERMINOLOGY: "Bid" vs. "Proposal " - -For the purpose of this ITB, the terms "Bid" and Proposal"
shall be equivalent.
Bidders are cautioned to read the information contained in this ITB carefully and to submit a complete
response to all requirements and questions as directed.
CONFLICT OF INTEREST: No public official shall have interest in this contract, in accordance
with Vernon's Texas Code Annotated, Local Government Code Title 5, Subtitle C, Chapter 171.
ETHICS: The bidder shall not offer or accept gifts or anything of value nor enter into any business
arrangement with any employee, official or agent of the City of Port Arthur.
MINIMUM STANDARDS FOR .RESPONSIBLE PROSPECTIVE BIDDERS: A prospective
bidder must affirmatively demonstrate bidder's responsibility. A prospective bidder must meet the
following requirements:
1. Be able to comply with the required or proposed delivery schedule.
2. Have a satisfactory record of performance.
Page 11 of 15
3. Have a satisfactory record of integrity and ethics.
4. Be otherwise qualified and eligible to receive an award.
5. Be engaged in a full time business and can assume liabilities for any performance or warranty
service required.
6. The City Council shall not award a contract to a company that is in arrears in its
obligations to the City.
7. No payments shall be made to any person of public monies under any contract by
the City with such person until such person has paid all obligations and debts
owed to the City, or has made satisfactory arrangements to pay the same.
ADDENDA: Any interpretations, corrections or changes to the iTB and Specifications will be made
by addenda. Sole issuing authority of addenda shall be vested in the City of Port Arthur Purchasing
Manager. The City assumes no responsibility for the bidder's failure to obtain and /or properly submit
any addendum. Failure to acknowledge and submit any addendum may be cause for the bid to be
rejected. It is the vendor's responsibility to check for any addendums that might have been issued
before bid closing date and time.
PORT ARTHUR PRINCIPAL PLACE OF BUSINESS: Any bona fide business that claims the
City of Port Arthur as its principal place of business must have an official business address (office
location and office personnel) in Port Arthur, the principal storage place or facility for the equipment
shall be in Port Arthur and /or the place of domicile for the principal business owner(s) shall be in Port
Arthur or such other definition or interpretation as is provided by state law. Contractors outside the
City of Port Arthur are allowed to bid.
PRICES: The bidder should show in the proposal both the unit price and total amount, where
required, of each item listed. In the event of error or discrepancy in the mathematics, the unit price
shal I prevail.
PURCHASE ORDER: A purchase order(s) shall be generated by the City of Port Arthur to the
successful bidder. The purchase order number must appear on all itemized invoices.
INVOICES: All invoices shall be mailed directly to the City of Port Arthur, Attn.: Police
Department P.O. Box 1089, Port Arthur, Texas 77641.
PAYMENT: Payment will be made upon receipt of the original invoice and the acceptance of the
goods or services by the City of Port Arthur, in accordance with the State of Texas Prompt Payment
Act, Article 601f V.T.C.S. The City's standard payment terms are net 30, i.e. payment is due 30 days
from the date of the invoice.
SALES TAX: The City of Port Arthur is exempt by law from payment of Texas Sales Tax and
Federal Excise Tax; therefore the proposal shall not include Sales Tax.
VENUE: This agreement will be governed and construed according to the laws of the State of Texas.
This agreement is performable in Port Arthur, Texas, Jefferson County.
COMPLIANCE WITH LAWS: The Contractor shall comply with all applicable laws, ordinances,
rules, orders, regulations and codes of the federal, state and local governments relating to performance
of work herein.
Page 12 of 15
INTEREST OF MEMBERS OF CITY: No member of the governing body of the City, and no other
officer, employee or agent of the City who exercises any functions or responsibilities in connection
with the planning and carrying out of the program, shall have any personal financial interest, direct or
indirect, in this Contract; and, the Contractor shall take appropriate steps to assure compliance.
DELINQUENT PAYMENTS DUE CITY: The City of Port Arthur Code of Ordinances prohibits
the City from granting any license, privilege or paying money to any -one owing delinquent taxes,
paving assessments or any money to the City until such debts are paid or until satisfactory
arrangements for payment has been made. Bidders must complete and sign the AFFIDAVIT included .
as part of this ITB.
QUANTITIES: Quantities shown are estimated, based on projected use. .It is specifically understood
and agreed that these quantities are approximate and any additional quantities will be paid for at the
quoted price. It is further understood that the contractor shall not have any claim against the City of
Port Arthur for quantities less than the estimated amount.
SHIPPING INFORMATION: All bids are to be F.O.B., City of Port Arthur, Port Arthur, TX 77640
INCORPORATION OF PROVISIONS REQUIRED BY LAW: Each provision and clause
required by law to be inserted into the Contract shall be deemed to be enacted herein and the Contract
shall be read and enforced as though each were included herein. If, 'through mistake or otherwise, any
such provision is not inserted or is not correctly inserted the Contract shall be amended to make such
insertion on application by either party.
CONTRACTOR'S OBLIGATIONS: The Contractor shall and will, in good workmanlike manner,
perform all work and furnish all supplies and materials, machinery, equipment, facilities and means,
except as herein otherwise expressly specified, necessary or proper to perform and complete all the
work required by this Contract, in accordance with the provisions of this Contract and said
specifications.
The apparent silence of these specifications as to any detail or to the apparent omission from it of a
detailed description concerning any point shall be regarded as meaning that only the best commercial
practices are to prevail.
While the purpose of the specifications is to indicate minimum requirements in the way of capability,
performance, construction, and other details, its use is not intended to deprive the City of Port Arthur
the option of selecting goods which may be considered more suitable for the purpose involved.
In the event of conflicts between the written bid proposal and information obtained verbally, the
vendor is specifically advised that the written bid proposal will prevail in the determination of the
successful bidder.
Under the Title VI of the Civil Rights Act of 1964, no person shall, on the grounds of race, color, or
national origin, be excluded from participation in, be denied the benefits of, or be subjected to
discrimination under any program or activity receiving Federal financial assistance.
TERMINATION FOR CAUSE: If, through any cause, the Contractor shall fail to fulfill in a
timely and proper manner his obligations under this contract, or if the Contractor shall violate any of
the covenants, agreements or stipulations of this contract, the City shall thereupon have the right to
Page 13 of 15
terminate this contract by giving written notice to the Contractor of such termination and specifying
the effective date thereof, at least fifteen (15) days before the effective date of such termination.
Notwithstanding the above, the Contractor shall riot be relieved of liability to the City for damages
sustained by the City by virtue of any breach of the contract by the Contractor, and the City may
withhold any payments to the Contractor for the purpose of set -off until such time as the exact amount
of damages due the City from the Contractor is determined.
TERMINATION FOR CONVENIENCE: The City may terminate this contract at any time
giving at least thirty (30) days notice in writing to the Contractor. If the Contract is terminated by the
City as provided herein, the Contractor will be paid for the service that it has performed up to the
termination date. If this contract is terminated due to fault of the Contractor, the previous paragraph
hereof relative to termination shall apply.
RELEASES AND RECEIPTS: The City of Port Arthur before making payments may require the
Contractor to furnish releases or receipts for any or all persons performing work and supplying
material or service to the Contractor, or any sub - contractors for work under this contract, if this is
deemed necessary to protect its interests.
CARE OF WORK: The Contractor shall be responsible for all damages to person or property that
occurs as a result of his fault or negligence in connection with the work performed until completion
and final acceptance by the City.
SUB - CONTRACTS: The Contractor shall not execute an agreement with any sub - contractor or
permit any sub - contractor to perform any work included in this Contract until he has received from the
City of Port Arthur written approval of such agreement.
INSURANCE: All insurance must be written by an insurer licensed to conduct business in the State of
Texas, unless otherwise permitted by Owner. The Contract shall, at his own expense, purchase,
maintain and keep in force insurance that will protect against injury and /or damages which may arise
out of or result from operations under this contract, whether the operations be by himself or by any
subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for whose
acts any of them may be liable, of the following types and limits
1. Standard Worker's Compensation Insurance:
2. Commercial General Liability occurrence _type insurance City of Port Arthur, its
officers, agents, and employees must be named as an additional insured):
a. Bodily injury $500,000 single limit per occurrence or $500,000 each
person /$500,000 per occurrence for contracts of $100,000 or less; or
Bodily injury $1,000,000 single limit per occurrence or $500,000 each
person /$1,000,000 per occurrence for contracts in excess of $1.00,000; and,
b. Property Damage $100,000 per occurrence regardless of contract amount; and,
c. Minimum aggregate policy year limit of $1,000,000 for contracts of
$100,000 or less; or, Minimum aggregate policy year limit of $2,000,000
for contracts in excess of $100,000.
Page 14 of 15
3. Commercial Automobile Liability Insurance (Including owned, non -owned and hired
vehicles coverage's).
a. Minimum combined single limit of $500,000 per occurrence, for bodily
injury and property damage.
b. If individual limits are provided, minimum limits are $300,000 per person, $500,000
per occurrence for bodily injury and $100,000 per occurrence for property damage.
Contractor shall cause Contractor's insurance company or insurance agent to fill in all information
required (including names of insurance agency, contractor and insurance companies, and policy
numbers, effective dates and expiration dates) and to date and sign and do all other things necessary to
complete and make into valid certificates of insurance and pertaining to the above listed items, and
before commencing any of the work and within the time otherwise specified, Contractor shall file
completed certificates of insurance with the Owner.
None of the provisions in said certificate of insurance should be altered or modified in any respect
except as herein expressly authorized. Said CERTIFICATE OF INSURANCE Form should contain a
provision that coverage afforded under the policies will not be altered, modified or canceled unless at
least fifteen (15) days prior written notice has been given to the City of Port Arthur. Contractor shall
also file with the City of Port Arthur valid CERTIFICATE OF INSURANCE on like form from or for
all Subcontractors and showing the Subcontractor (s) as the Insured. Said completed CERTIFICATE
OF INSURANCE Form (s) shall in any event be filed with the City of Port Arthur not more than ten
(10) days after execution of this Contract.
NOTICE TO PROCEED: Notice to Proceed shall be issued within ten (10) days of the execution of
the Contract by OWNER. Should there be any reasons why Notice to Proceed cannot be issued within
such period, the time may be extended by mutual agreement between OWNER and CONTRACTOR.
CELL PHONE OR PAGER: The Contractor must have a working cell phone or pager available
Monday through Friday from 8:00 a.m. to 5:00 p.m. so that the City will be able to contact the
contractor.
Page 15 of 15
CITY OF PORT ARTHUR
BID SHEET
Page 1 of 2
BID FOR: Cleaning of Police Uniforms
BID OPENING DATE: June 19 2013
ITEM UOM DESCRIPTION DRY CLEAN LAUNDRY
I EA Suit $ 0
2 EA Sports Coats $ 1 19
3 EA Shirts $ / V Or
$ / .
4 EA Ties $ I ”
5 EA Trousers $ i '' 9 $ FJ
-''
6 EA Jackets $ ' 11
7 EA Heavy Coats $ / 1
8 EA Cap Covers $ 1 %
9 EA Ascots $ / .i
ALTERATIONS
10 EA Patch Sew On $ G
11 EA Button Replacements $
12 PR Hem Trousers $ /,-
.,11 hh7i;
" ig . 1 o£ ' idder Date
r 'e
Page 6of15
CITY OF PORT ARTHUR G ,6 , /Ce.
BID SHEET S 7 � CL t ,�/'
Page 2 of 2 /
f -- f IeOa't e * V r
Clothing will be returned within '' ( days after receipt of order. /
Hours of Operation: Mon. 7- Tues. 7 Wed. 7 7
Thurs. 7 � 7 Fri. 7`- Sat. 7 7
Sun. 406gov
Receipt of addenda is acknowledged:
No. 1 Dated e A Received ,67/
f iliejk 64 cka 04? ?t(,4tM tie
C MPANY NAME STREET ADDRESS
0
ir U' _ t ' B 0D P.O. B
\T;144/1 1 7
(PRINT OR TYPE NAME) I STATE ZIP
TITLE AREA CODE TELEPHONE NO.
1\1C- delki1044/4/74 e-16---
EMAIL FAX
Page 7 of 15
BID OPENING DATE: June 19 2013
CITY OF PORT ARTHUR
INSTRUCTIONS TO BIDDER
Bidders are requested to furnish their complete REMIT TO ADDRESS and
TAX IDENTIFICATION NUMBER as indicated below:
REMIT PAYMENT TO:
COMPANY k., Akiti C (eq/L-
ADDRESS 4
CITY /STATE /ZIP PeA d' ekG� 77
SEND PURCHASE ORDER TO:
COMPANY 6 et,b eiAoveto
ADDRESS
CITY /STATE /ZIP
TAX IDENTIFICATION NUMBER W26'b
Page 8 of 15
•
AFFIDAVIT
All pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duly
authorized officer of the company whose signature is binding.
The undersigned offers and agrees to one of' the following:
hereby certify that I do not have outstanding debts with the City of Port Arthur. 1 further
7 .. ee to pay succeeding debts as they become due.
I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay
said debts prior to execution of this agreement. I further agree to pay succeeding debts as they become
due.
I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to
enter into an agreement for the payment of said debts. I further agree to pay succeeding debts as they
becom- due.
4 . ,..) --, A iec edtito.L.,. 7---;
Firm ame do l a
tk virAllra/Intliillr~r
rite ■ S g ature Title A4 . Oaf/ Cr / eJ
ame (please Telephone
1 644 / — 7ZZ — & Z "(-6
6 e/t, ,z. , • -p t e
Email
STATE: ' S
COUNTY: - 1 ri5on,
SUBSCRIBED AND SWORN to before me by the above named _ !" , a 1 ,1
on this the / rth day of U d (?e , 20 1:3 .
'� MY COMMISSION
, 1N EX PIRES 1 �
Notary Public
' ' . ; ..'CY. r JanuarY 4 2014
RETURN THIS AFFIDAVIT AS PART OF THE BID PROPOSAL
Page 9 of 15
•
•
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ
For Vendor or other person doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 1491, 80 Leg., Regular Session.
This questionnaire is being filed in accordance with Chapter 176, Local Government Code by a person who has a business relationship
as defined by Section 176.001 (1 -a) with a local governmental entity and the person meets requirements under Section 176.006 (a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7 business
day after the date the person becomes aware of facts that require the statement to be filed. See Section 176.006, Local Government
Code.
A person commits an offense if the person kn h *ly s Section 176.006, Local Government Code. An offense under this
section is a Class C misdemeanor.
1. Name of person who has a business re • s w lo governmental entity.
2. — Check this box if you are filing a u at to a previously filed questionnaire.
(The law requires that you file an u ated completed questionnaire with the appropriate filing authority not later than
7` business day after the date the originally filed questionnaire becomes incomplete or inaccurate.)
3. Name of a local government officer with whom filer has employment or business relationship.
Name of Officer
This section (item 3 including subparts A, B, C, & D) must be completed for each officer with whom the filer has an employment
or other business relationship as defined by Section 176.001 (1 -a), Local Government Code. Attach additional pages to this Form
CIQ as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment
,. income, from the filer of the questionnaire?
1 1 Yes 1 ' No
B. Is the filer of the questionnaire receiving or likely to receive taxable income, other than investment income, from or at the
direction of the local government officer named in this section AND the taxable income is not received from the local
governmental entity?
Yes 1 No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government
Officer serves as an officer or director, or holds an ownership of 10 percent or more?
Yes No
D. Describe each employment or business relationship with the local government officer named in this section.
4.
Signature of person doing business with the governmental entity Date
• Page 10 of 15