HomeMy WebLinkAboutPR 17776: AMERICAN PERSONNEL & TEMPS CROSSING GUARD SERVICES Memorandum
City of Port Arthur, Texas
Police Department
TO: Floyd T. Johnson, City Manager
FROM: Mark Blanton, Chief of Police
DATE: July 11, 2013
SUBJECT: Proposed Resolution No. 17776
RECOMMENDATION:
The Police Department requests that the City Manager enter into a contract with American
Personnel & Temps of Beaumont, Texas, to provide School Crossing Guard services for the
Police Department in a not to exceed amount of $66,727.30 annually, to be charged to Account
No. 001 -1101- 521.54 -00.
BACKGROUND:
Sixteen (16) bid packets were mailed, emailed or downloaded and three (3) bids were received,
but none of the bids were from Port Arthur vendors.
The lowest and most responsible bid was from American Personnel & Temps of Beaumont,
Texas, at a not to exceed amount of $66,727.30 annually, with the option to renew the contract
for two additional one -year periods.
BUDGETARY AND FISCAL EFFECT:
Funding is available in Account No. 001 - 1101 - 521.54 -00.
STAFFING EFFECT:
None.
SUMMARY:
The Police Department requests that the City Manager enter into a contract with American
Personnel & Temps of Beaumont, Texas, to provide School Crossing Guard services for the
Police Department in a not to exceed amount of $66,727.30 annually, to be charged to Account
No. 001 -1101- 521.54 -00.
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PR 14272 1
P. R. No. 17776
07/8/13 - sb
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
ENTER INTO A CONTRACT WITH AMERICAN PERSONNEL &
TEMPS. OF BEAUMONT, TEXAS, FOR PROVIDING SCHOOL
CROSSING GUARD SERVICES FOR THE POLICE DEPARTMENT
IN A NOT TO EXCEED AMOUNT OF $66,727.30 ANNUALLY.
FUNDING AVAILABLE IN ACCOUNT NO. 001-1101-521.54-00
WHEREAS, the Purchasing Department advertised in the Port Arthur News on June 9, 2013 and
June 16, 2013 for bids to provide School Crossing Guard Services; and
WHEREAS, sixteen (16) bid packets were mailed, emailed or downloaded and three (3) were
received with no Port Arthur vendors responding, as delineated in Exhibit "A "; and
WHEREAS, the lowest and most responsible bid was from American Personnel & Temps, of
Beaumont, Texas, for one year in a not to exceed amount of $66,727.30, with an option to renew the
contract for two (2) additional one -year periods; and
WHEREAS, the City Council deems it is in the best interest of the City to approve and authorize
the City Manager to execute a contract on behalf of the City of Port Arthur with American Personnel &
Temps of Beaumont, Texas, in substantially the same form as attached hereto as Exhibit "B ".
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PORT ARTHUR:
THAT the facts and opinions in the preamble are true and correct.
THAT the City Manager is herein authorized to enter into a contract between the City of
Port Arthur and American Personnel & Temps. for School Crossing Guard Services in a not to exceed
amount of $66,727.30 for one year, with an option to renew the contract for two additional one -year
periods, in substantially the same form as attached as Exhibit `B ".
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THAT a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED on this day of , A.D., 2013, at a
Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES:
Mayor: ;
Councilmembers: ;
NOES: .
Deloris "Bobbie" Prince, Mayor
ATTEST:
Sherri Bellard, City Secretary
AP VED • S TO FORM:
at
Val Tizeno, ity tto O
APPROVED FOR ADMINISTRATION:
Floyd T. Johnson, City Manager
APPROVED TO FUND AVAILABILITY:
S r
Deborah Echols, Director of Finance Shawna Tubbs, Purchasing Manager
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Exhibit "A"
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City of . ":,';.':-:' ; 0 -
4
CITY OF PORT ARTHUR, TEXAS
V rtre rt""'�
:reins Bid Tabulation
School Crossing Guard
Bid Opening Date: June 26, 2013
Name of Bidder
American Patriot Security All City Management
Item # School Location UOM Personnel & Temps EOC Services
1. Dequeen 7th & Dequeen HR $11.81 $50.00 $14.71
^
2. Dick Dowling 6301 Pat Ave HR $11.81 $50.00 $14.71
3. Lee 3900 10 St. HR $11.81 $50.00 $14.71
4. Sam Houston 36th St. & 5 Ave. HR $11.81 $50.00 , $14.71
5. Sam Houston 39 St. & 5 Ave. HR $11.81 $50.00 $14.71
6. Travis Lewis Dr. & Lakeview Ave. HR $11.81 $50.00 $14.71
7. Travis Imhoff HR $11.81 $50.00 $14.71
8. Tyrrell 4401 Ferndale HR $11.81 $50.00 $14.71
9. Washington 1300 Texas Ave. HR $11.81 $50.00 $14.71
10. Sabine Pass 5641 S. Guifway Dr. HR $11.81 $50.00 $14.71
11. St. Catherine 3706 Woodrow HR $11.81 $50.00 $14.71
12. Tekoa 326 Thomas Blvd. HR $11.81 $50.00 $14.71
13. Tekoa -North 3617 Gulfway Dr. (rear) HR $11.81 $50.00 $14.71
Location Beaumont, TX Nederland, TX Sante Fe Springs, CA
_ )c �.. AAalp a>. fro , , rd r q L18
Yol41 da Scypion- G oudeaux, Purchasing Assistant Date
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Exhibit `B"
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CONTRACT FOR SCHOOL CROSSING GUARD SERVICES
THIS AGREEMENT, made this the day of , 2013, by
and between the City of Port Arthur, a municipal corporation
organized under the laws of the State of Texas, hereinafter called
"City ", and American Personnel & Temps, of Beaumont, Texas, a
corporation herein acting by and through Earl Frost, herein after
called "Contractor ".
WITNESSETH: That for and in consideration of the payments, terms,
conditions, and agreements set forth herein, CITY and CONTRACTOR, agree
as follows:
(1) The Contractor agrees to perform all the work described
in the specifications and the contract documents, and
comply with the terms therein; two (2)hours per day,
five (5) days a week, holiday excluded, at an hourly rate
of $11.81, in a not to exceed annual amount of
$66,727.30, from August 1, 2013 to August 1, 2014, with
an option to renew the contract for two (2) additional
one -year periods.
(2) The term "Contract Documents" means and includes the
following:
a) Agreement
b) General information
c) Specifications
d) Bid
e) Notice to Proceed
(3) This Agreement shall be binding upon all parties
hereto and their respective heirs, executors,
administrators, successors, and assigns.
IN WITNESS WHEREOF, the parties hereto have executed, or
caused to be executed by their duly authorized officials, this
Agreement (2 copies) in each of which shall be deemed an original
on the date first written above.
SIGNED on this the day of , 2013.
CITY OF PORT ARTHUR
BY:
Floyd Johnson, City Manager
SIGNED on this the day of , 2013.
CONTRACTOR
AMERICAN PERSONNEL & TEMPS
BY:
Print Name:
Title:
DELORIS "BOBBIE" PRINCE, MAYOR : \\ FLOYD T. JOHNSON
ROBERT E. "BOB" WILLIAMSON, MAYOR PRO TEM .'✓ CITY MANAGER
COI .INCIL MEMBERS: City o ��
f' SHERRI BELLARD
j, CITY SECRETARY
RAYMOND SCOTT, JR. J
\ 411
ELIZABETH SEGLER
MORRIS ALBRIGIIT, III o r �.� VAL TIZENO
ROBERT TROY CITY ATTORNEY
WILLIE "BAE" LEWIS, .1R. Texas
DERRICK FREEMAN
KERRY "TWIN" THOMAS
JUNE 9, 2013
INVITATION TO BID
School Crossing Guard
DEADLINE: Sealed Bid submittals must be received and time stamped by 3:00 p.m., Central
Standard Time, Wednesday, June 26, 2013. (The clock located in the City Secretary's office will be
the official time.) All bids received will be read aloud at 3:15 p.m. on Wednesday, June 26, 2013 in
the City Council Chambers, City Hall, 5 .Floor, Port Arthur, TX. You are invited to attend.
MARK ENVELOPE: Crossing Guard
DELIVERY ADDRESS: Please submit one (1) original and one (1) copy of your bid to:
CITY OF PORT ARTHUR CITY OF PORT ARTHUR
CITY SECRETARY or CITY SECRETARY
P.O. BOX 1089 444 4TH STREET, 4 t11 Floor
PORT ARTHUR, TEXAS 77641 PORT ARTHUR, TEXAS 77640
POINTS OF CONTACT:
Questions concerning the Invitation to Bid should be directed in writing to:
City of Port Arthur, TX
Yolanda Scypion - Goudeaux, Purchasing Assistant
P.O. Box 1089
Port Arthur, TX 77641
Yolanda @portarthur.net
Questions concerning the Scope of Work should be directed in writing to:
City of Port Arthur, TX
Lt. Steve Brinson, Police Department Field Operations
P.O. Box 1089
Port Arthur, TX 77641
sbrinson@,portarthurpd.com
Purchasing Division /Finance Department I Purchasing Manager, Shawna Tubbs, CPPO, CPPB
P.O. Box 1089 I 444 4th Street 1 Port Arthur, Texas 776411 409.983.8160 ( Fax 409.983.8291.
The enclosed INVITATION TO BID (ITB) and accompanying GENERAL INSTRUCTIONS,
CONDITIONS SPECIFICATIONS, are for your convenience in submitting bids for the enclosed
referenced services for the City of Port Arthur.
Bids must be signed by a person having authority to bind the firm in a contract. Bids shall be placed in
a sealed envelope, with the Vendor's name and address in the upper left -hand corner of the envelope.
ALL BIDS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE OPENING
DATE AND TIME. It is the sole responsibility of the firm to ensure that the sealed ITB submittal
arrives at the above location by specified deadline regardless of delivery method chosen by the firm.
Faxed or electronically transmitted .ITB submittals will not be accepted.
Shawna Tubbs, CPPO, CPPB
Purchasing Manager
Page 2 of 14
SCHOOL CROSSING GUARD
(To be Completed ONLY I.F YOU DO NOT BID.)
FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY RESULT
IN REMOVAL FROM THE VENDOR'S LIST. However, if you are removed you will be reinstated
upon request.
In the event you desire not to submit a bid, we would appreciate your response regarding the
reason(s). Your assistance in completing and returning this form in an envelope marked with the
enclosed bid would be appreciated.
NO BID is submitted: this time only not this commodity/service only
Yes No
Does your company provide this product or services?
Were the specifications clear?
Were the specifications too restrictive?
Does the City pay its bills on time?
Do you desire to remain on the bid List for this product or service?
Does your present work load permit additional work?
Comments /Other Suggestions:
Company Name:
Person Completing Form: Telephone:
Mailing Address: Email:
City, State, Zip Code: Date:
•
Page 3 of 14
SPECIFICATIONS FOR
SCHOOL CROSSING GUARD
The primary responsibility of a school crossing guard is to ensure that children are able to cross the
street safely. The guard will do this by:
1) Waving the hand -held "Stop" sign in a manner that will catch the attention of vehicular
traffic until all cars have stopped.
2) Walk with the children across the street at the designated cross -walk while continuing to
monitor vehicular traffic and holding the "Stop" sign as high as possible.
3) Once the guard and the children have crossed the street, the guard will lower the sign and
signal the stopped drivers that all is clear and it is safe to continue. At no time will the
guard or the children enter the roadway until all cars have stopped.
The guard will never utilize any other means in attempting to stop vehicular traffic. Should a guard
encounter a problem with stopping traffic or encounter any other difficulties which interfere with
crossing guard duties, the guard will notify the Port Arthur Police Department immediately and request
assistance. When children are not present, the guard has no duty to regulate vehicular traffic and is
prohibited from performing this task.
Training will be provided by the Port Arthur Police Department.
The Contractor shall provide a large fluorescent vest with the words "Crossing Guard" in bold print on
the front and rear and a hand -held "Stop" sign for each crossing guard. Guards' attire should be
conservative and suited for the weather.
This Contract will terminate approximately twelve (12) months from date of execution with the
option to renew two (2) additional one year periods. The City can terminate this contract at its
convenience which includes, but is not limited to, funding not being available in any budget cycle
with thirty (30) days written notice.
Page 4 of 14
SCHOOL CROSSING GUARD LOCATIONS
Item # School Location Morning Afternoon
1 Dequeen 7th & Dequeen 7:00 am — 8:00 am 3:00 pm — 4:00 pm
2 Dick. Dowling 6301 Pat Ave 7:30 am — 8:30 am 3:1 pm — 4:15 pm
3 Lee 3900 10 St 7:15 am — 8:15 am 2:45 pm — 3:45 pm
4 Sam Houston 36 St & 5 Ave 7:30 am — 8:30 am 3:15 pm — 4:15 pm
5 Sam Houston 39 St & 5th Ave 7:30 am — 8:30 am 3:15 pm — 4:15 pm
6 Travis Lewis Dr. & Lakeview Ave 7:30 am — 8:30 am 2:45 pm — 3:45 pm
7 Travis Imhoff 7:30 am — 8:30 am 2:45 pm — 3:45 pm
• 8 Tyrrell 4401 Ferndale 7:30 am — 8:30 am 3:15 pm — 4:1 pm
9 Washington 1300 Texas Ave 7:30 am — 8:30 am 3:00 pm — 4:00 pm
10 Sabine Pass 5641 S. Gulfway Dr 7:15 am — 8:15 am 2:45 pm — 3:45 pm
11 St. Catherine 3706 Woodrow 7:30 am — 8:30 am 2:40 pm — 3:40 pm
12 Tekoa 326 Thomas Blvd 7:30 am — 8:30 am 3:15 pm — 4:15 pm
13 Tekoa — North 3617 Gulfway Dr (rear) 7:30 am — 8:30 am 2:30 pm — 3:30 pm
Page 5 of 14
CITY OF PORT ARTHUR, TEXAS
BID SHEET
BID FOR: School Crossing Guard
BID DUE DATE: June 26, 2013
Item # School Location Cost Per Hour
1 Dequeen 7 & Dequeen
2 Dick Dowling 6301 Pat Ave
3 Lee 3900 10 St
4 Sam Houston 36 St & 5 Ave
5 Sam Houston 39 St & 5 Ave
6 Travis Lewis Dr. & Lakeview Ave
7 Travis Imhoff
8 Tyrrell 4401 Ferndale
9 Washington 1300 Texas Ave
10 Sabine Pass 5641 S. Gulfway Dr
11 St. Catherine 3706 Woodrow
12 Tekoa 326 Thomas Blvd
13 Tekoa — North 3617 Gulfway Dr (rear)
Receipt of addenda is acknowledged:
No. I Dated Received
COMPANY NAME STREET ADDRESS
SIGNATURE OF BIDDER P.O. BOX
PRINT OR TYPE NAME CITY STATE ZIP
TITLE AREA CODE TELEPHONE NO.
EMAIL FAX NO.
Page 6of14
BID OPENING DATE: June 26. 2013
CITY OF PORT ARTHUR
INSTRUCTIONS TO BIDDER.
Bidders are requested to furnish their complete REMIT TO ADDRESS and
TAX IDENTIFICATION NUMBER as indicated below:
REMIT PAYMENT TO:
COMPANY
ADDRESS
CITY /STATE /ZIP
SEND PURCHASE ORDER TO:
COMPANY
ADDRESS
CITY /STATE /ZIP
TAX IDENTIFICATION NUMBER
Page 7 of 14
AFFIDAVIT
All pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duly
authorized officer of the company whose signature is binding.
The undersigned offers and agrees to one of the following:
I hereby certify that I do not have outstanding debts with the City of Port Arthur. I further
agree to pay succeeding debts as they become due.
I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay
said debts prior to execution of this agreement. I further agree to pay succeeding debts as they become
due. •
I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to
enter into an agreement for the payment of said debts. I further agree to pay succeeding debts as they
become due.
•
Firm Name Date
Authorized Signature Title
Name (please print) Telephone
Email
STATE:
COUNTY:
SUBSCRIBED AND SWORN to before me by the above named
on this the day of , 20
Notary Public
RETURN THIS AFFIDAVIT AS PART OF THE BID PROPOSAL
Page 8 of 14
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ
For Vendor or other person doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 1491, 80 Leg., Regular Session.
This questionnaire is being filed in accordance with Chapter 176, Local Government Code by a person who has a business relationship
as defined by Section 176.001 (1 -a) with a local governmental entity and the person meets requirements under Section 176.006 (a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7` business
day after the date the person becomes aware of facts that require the statement to be filed. See Section 176.006, Local Government
Code.
A person commits an offense if the person knowingly violates Section 176.006, Local Government Code. An offense under this
section is a Class C misdemeanor.
1. Name of person who has a business relationship with local governmental entity.
2. n Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than
7 business day after the date the originally filed questionnaire becomes incomplete or inaccurate.)
3. Name of a local government officer with whom filer has employment or business relationship.
Name of Officer
This section (item 3 including subparts A, B, C, & D) must be completed for each officer with whom the filer has an employment
or other business relationship as defined by Section 176.001 (1 -a), Local Government Code. Attach additional pages to this Form
CIQ as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income. other than investment
income, from the filer of the questionnaire?
Yes No
B. Is the filer of the questionnaire receiving or likely to receive taxable income, other than investment income, from or at the
direction of the local government officer named in this section AND the taxable income is not received from the local
governmental entity?
Yes No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government
Officer serves as an officer or director, or holds an ownership of 10 percent or more?
Yes No
D. Describe each employment or business relationship with the local government officer named in this section.
4.
Signature of person doing business with the governmental entity Date
Page 9 of 14
GENERAL INFORMATION:
NOTE: It is extremely important that the Vendor, Bidder, and /or Contractor furnish the City of
Port Arthur the required information specified in Bid or Proposal Specifications listed in this
Bid Package.
AU bids meeting the intent of this request for bid will be considered for award. BIDDERS TAKING
EXCEPTION TO THE SPECIFICATIONS, OR OFFERING SUBSTITUTIONS, SHALL STATE
THESE EXCEPTIONS BY ATTACHMENT AS PART OF THE BID. The absence of such a list
shall indicate that the bidder has not taken exceptions and the City shall hold the bidder responsible to
perform in strict accordance with the specifications of the invitation. The City reserves the right to
accept any and all or none of the exception(s) /substitutions(s) deemed to be in the best interest of the
City of Port Arthur.
ALTERING BIDS: Bids cannot be altered or amended after submission deadline. Any interlineations,
alteration, or erasure made before opening time must be initialed by the signer of the bid, guaranteeing
authenticity.
BID AWARD: The City of Port Arthur will review all bids for responsiveness and compliance with
these specifications. The award shall be made to the responsive, responsible bidder who submits the
best value bid.
The City reserves the right to:
1. Reject any and all bids and to make no award if it deems such action to be in its best
interest.
2. Award bids on the lump sum or unit price basis, whichever is in the best interest of the City.
3. Reject any or all bids and to waive informalities or defects in bids or to accept such bids as it
shall deem to be in the best interests of the City.
4. Award bids to bidders whose principal place of business is in the City of Port Arthur and
whose bid is within 5% of the lowest bid price, as provided by Section 271.905 of the
Texas Government Code.
TERMINOLOGY: "Bid" vs. "Proposal " - -For the purpose of this ITB, the terms "Bid" and Proposal"
shall be equivalent.
Bidders are cautioned to read the information contained in this ITB carefully and to submit a complete
response to all requirements and questions as directed.
CONFLICT OF INTEREST: No public official shall have interest in this contract, in accordance
with Vernon's Texas Code Annotated, Local Government Code Title 5, Subtitle C, Chapter 171.
ETHICS: The bidder shall not offer or accept gifts or anything of value nor enter into any business
arrangement with any employee, official or agent of the City of Port Arthur.
MINIMUM STANDARDS FOR RESPONSIBLE PROSPECTIVE BIDDERS: A prospective
bidder must affirmatively demonstrate bidder's responsibility. A prospective bidder must meet the
following requirements:
1. Be able to comply with the required or proposed delivery schedule.
2. Have a satisfactory record of performance.
Page 10 of 14
3. Have a satisfactory record of integrity and ethics.
4. Be otherwise qualified and eligible to receive an award.
5. Be engaged in a full time business and can assume liabilities for any performance or warranty
service required.
6. The City Council shall not award a contract to a company that is in arrears in its
obligations to the City.
7. No payments shall be made to any person of public monies under any contract by
the City with such person until such person has paid all obligations and debts
owed to the City, or has made satisfactory arrangements to pay the same.
ADDENDA: Any interpretations, corrections or changes to the ITB and Specifications will be made
by addenda. Sole issuing authority of addenda shall be vested in the City of Port Arthur Purchasing
Manager. The City assumes no responsibility for the bidder's failure to obtain and /or properly submit
any addendum. Failure to acknowledge and submit any addendum may be cause for the bid to be
rejected. It is the vendor's responsibility to check for any addendums that might have been issued
before bid closing date and time.
PORT ARTHUR PRINC PLACE OF BUSINESS: Any bona fide business that claims the
City of Port Arthur as its principal place of business must have an official business address (office
location and office personnel) in Port Arthur, the principal storage place or facility for the equipment
shall be in Port Arthur and /or the place of domicile for the principal business owner(s) shall be in Port
Arthur or such other definition or interpretation as is provided by state law. Contractors outside the
City of Port Arthur are al lowed to bid.
PRICES: The bidder should show in the proposal both the unit price and total amount, where
required, of each item listed. In the event of error or discrepancy in the mathematics, the unit price
shall prevail.
PURCHASE ORDER: A purchase order(s) shall be generated by the City of Port Arthur to the
successful bidder. The purchase order number must appear on all itemized invoices.
INVOICES: All invoices shall be mailed directly to the City of Port Arthur, Attn.: Police
Department P.O. Box 1089, Port Arthur, Texas 77641.
PAYMENT: Payment will be made upon receipt of the original invoice and the acceptance of the
goods or services by the City of Port Arthur, in accordance with the State of Texas Prompt Payment
Act, Article 601f V.T.C.S. The City's standard payment terms are net 30, i.e. payment is due 30 days
from the date of the invoice.
SALES TAX: The City of Port Arthur is exempt by law from payment of Texas Sales Tax and
Federal Excise Tax; therefore the proposal shall not include Sales Tax.
VENUE: This agreement will be governed and construed according to the laws of the State of Texas.
This agreement is performable in Port Arthur, Texas, Jefferson County.
COMPLIANCE WITH LAWS: The Contractor shall comply with all applicable laws, ordinances,
rules, orders, regulations and codes of the federal, state and local governments relating to performance
of work herein.
Page 11 of 14
INTEREST OF MEMBERS OF CITY: No member of the governing body of the City, and no other
officer, employee or agent of the City who exercises any functions or responsibilities in connection
with the planning and carrying out of the program, shall have any personal financial interest, direct or
indirect, in this Contract; and, the Contractor shall take appropriate steps to assure compliance.
DELINQUENT PAYMENTS DUE CITY: The City of Port Arthur Code of Ordinances prohibits
the City from granting any license, privilege or paying money to any -one owing delinquent taxes,
paving assessments or any money to the City until such debts are paid or until satisfactory
arrangements for payment has been made. Bidders must complete and sign the AFFIDAVIT included
as part of this ITB.
QUANTITIES: Quantities shown are estimated, based on projected use. It is specifically understood
and agreed that these quantities are approximate and any additional quantities will be paid for at the
quoted price. It is further understood that the contractor shall not have any claim against the City of
Port Arthur for quantities less than the estimated amount.
SHIPPING INFORMATION: All bids are to be .F.O.B., City of Port Arthur, Port Arthur, TX 77640
INCORPORATION OF PROVISIONS REQUIRED BY LAW: Each provision and clause
required by law to be inserted into the Contract shall be deemed to be enacted herein and the Contract
shall be read and enforced as though each were included herein. If, through mistake or otherwise, any
such provision is not inserted or is not correctly inserted the Contract shall be amended to make such
insertion on application by either party.
CONTRACTOR'S OBLIGATIONS: The Contractor shall and will, in good workmanlike manner,
perform all work and furnish all supplies and materials, machinery, equipment, facilities and means,
except as herein otherwise expressly specified, necessary or proper to perform and complete all the
work required by this Contract, in accordance with the provisions of this Contract and said
specifications.
The apparent silence of these specifications as to any detail or to the apparent omission from it of a
detailed description concerning any point shall be regarded as meaning that only the best commercial
practices are to prevail.
While the purpose of the specifications is to indicate minimum requirements in the way of capability,
performance, construction, and other details, its use is not intended to deprive the City of Port Arthur
the option of selecting goods which may be considered more suitable for the purpose involved.
In the event of conflicts between the written bid proposal and information obtained verbally, the
vendor is specifically advised that the written bid proposal will prevail in the determination of the
successful bidder.
Under the Title VI of the Civil Rights Act of 1964, no person shall, on the grounds of race, color, or
national origin, be excluded from participation in, be denied the benefits of, or be subjected to
discrimination under any program or activity receiving Federal financial assistance.
TERMINATION FOR CAUSE:. If; through any cause, the Contractor shall fail to fulfill in a
timely and proper manner his obligations under this contract, or if the Contractor shall violate any of
the covenants, agreements or stipulations of this contract, the City shall thereupon have the right to
Page 12 of 14
terminate this contract by giving written notice to the Contractor of such termination and specifying
the effective date thereof, at least fifteen (15) days before the effective date of such termination.
Notwithstanding the above, the Contractor shall not be relieved of liability to the City for damages
sustained by the City by virtue of any breach of the contract by the Contractor, and the City may
withhold any payments to the Contractor for the purpose of set -off until such time as the exact amount
of damages due the City from the Contractor is determined.
TERMINATION FOR CONVENIENCE: The City may terminate this contract at any time
giving at least thirty (30) days notice in writing to the Contractor. If the Contract is terminated by the
City as provided herein, the Contractor will be paid for the service that it has performed up to the
termination date. If this contract is terminated due to fault of the Contractor, the previous paragraph
hereof relative to termination shall apply.
RELEASES AND RECEIPTS: The City of Port Arthur before making payments may require the
Contractor to furnish releases or receipts for any or all persons performing work and supplying
material or service to the Contractor, or any sub- contractors for work under this contract, if this is
deemed necessary to protect its interests.
•
•
CARE OF WORK: The Contractor shall be responsible for all damages to person or property that
occurs as a result of his fault or negligence in connection with the work performed until completion
and final acceptance by the City.
SUB - CONTRACTS: The Contractor shall not execute an agreement with any sub - contractor or
permit any sub - contractor to perform any work included in this Contract until he has received from the
City of Port Arthur written approval of such agreement.
INSURANCE: All insurance must be written by an insurer licensed to conduct business in the State of
Texas, unless otherwise permitted by Owner. The Contract shall, at his own expense, purchase,
maintain and keep in force insurance that will protect against injury and /or damages which may arise
out of or result from operations under this contract, whether the operations be by himself or by any
subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for whose
acts any of them may be liable, of the following types and limits
1. Standard Worker's Compensation Insurance:
2. Commercial General Liability occurrence type insurance City of Port Arthur, its
officers, agents, and employees must be named as an additional insured):
a. Bodily injury $500,000 single limit per occurrence or $500,000 each
person /$500,000 per occurrence for contracts of $100,000 or less; or
Bodily injury $1,000,000 single limit per occurrence or $500,000 each
person /$1,000,000 per occurrence for contracts in excess of $100,000; and,
b. Property Damage $100,000 per occurrence regardless of contract amount; and,
c. Minimum aggregate policy year limit of $1,000,000 for contracts of
$100,000 or less; or, Minimum aggregate policy year limit of $2,000,000
for contracts in excess of $1.00,000.
Page 13 of 14
3. Commercial Automobile Liability Insurance (Including owned, non -owned and hired
vehicles coverage's).
a. Minimum combined single limit of $500,000 per occurrence, for bodily
- injury and property damage.
b. If individual limits are provided, minimum limits are $300,000 per person, $500,000
per occurrence for bodily injury and $1.00,000 per occurrence for property damage.
Contractor shall cause Contractor's insurance company or insurance agent to fill in all information
required (including names of insurance agency, contractor and insurance companies, and policy
numbers, effective dates and expiration dates) and to date and sign and do all other things necessary to
complete and make into valid certificates of insurance and pertaining to the above listed items, and
before commencing any of the work and within the time otherwise specified, Contractor shall file
completed certificates of insurance with the Owner.
None of the provisions in said certificate of insurance should be altered or modified in any respect
except as herein expressly authorized. Said CERTIFICATE OF INSURANCE Form should contain a
provision that coverage afforded under the policies will not be altered, modified or canceled unless at
least fifteen (15) days prior written notice has been given to the City of Port Arthur. Contractor shall
also file with the City of Port Arthur valid CERTIFICATE OF INSURANCE on like form from or for
all Subcontractors and showing the Subcontractor (s) as the Insured. Said completed CERTIFICATE
OF INSURANCE Form (s) shall in any event be filed with the City of Port Arthur not more than ten
(10) days after execution of this Contract.
NOTICE TO PROCEED: Notice to Proceed shall be issued within ten (10) days of the execution of
the Contract by OWNER. Should there be any reasons why Notice to Proceed cannot be issued within
such period, the time may be extended by mutual agreement between OWNER and CONTRACTOR.
CELL PHONE OR PAGER: The Contractor must have a working cell phone or pager available
Monday through Friday from 8:00 a.m. to 5:00 p.m. so that the City will be able to contact the
contractor.
Page 14 of 14
CITY 0'7 PORT ARTHUR, TEXAS
BID SHEET
BID FOR: School Crossing Guard
BID DUE DATE: June 26, 2013
Item # School Location Cost Per Hour
1 Dequeen 7th & Dequeen i 6
2 Dick Dowling .. 6301 Pat Ave 4 11 . 81
3 Lee .390 10 St =A } • el _
4 Sam Houston 36 St & 5th Ave } . g l
5 • Sam Houston 39 St & 5 Ave 4 t ‘ • S i
6 Travis . ewis Dr, Rs Lakeview Ave 4 )) . $1
7 Travis 7inhoff -IP 1 } • el
8 . Tyrrell ':401 Ferndale 4 i } , 9 )
9 Washington '.300 Texas Ave 4 1 t l . 5
10 Sabine Pass ` 3641 S. Gulfway Dr '$ .1 f t t
11 St. Catherine . 3706 Woodrow 4 [t. e1
12 Tekoa 326 Thomas Blvd _ 1 1 • g,
13 Tekoa —North 3617 Gulfway Dr (rear) a 1,) , el
Receipt of addenda is acknowledged:
No. 1 Dated 'Received
(.rcn ecmot aimpS 54 50 61.44X. Errs way
COMPANY NAME STREET ADDRESS
( ; 7--/ ‘' 11---- .
SIGNATURE OF BIDDER P.O. BOX
r l E tE-1 . aL 4 t .� - ?8703
PRINT OR TYPE NAME CITY STATE ZIP
rbiOen -e 4
Leg _. »-°B I c-)
TITLE AREA CODE TELEPHONE. NO.
( - €?z Let 1 Lf - - X5
EMAIL FAX NO.
Page 6 of 14
BID OPENING DATE: June 26 2013
CITY OF PORT ARTHUR
INST ^UCTIONS TO BIDDER
Bidders are requested to furnish their complete REMIT TO ADDRESS and
TAX IDENTIFICATION NUMBER as indicated below:
REMIT PAYMENT TO:
COMPANY 3 n h e� �- t
ADDRESS ?-5b t t ` est -co Re e-,
CITY /STATE /ZIP 15erionCYtt )
SEND PURCHASE ORDER TO:
COMPANY 6.mey I Ca.,n 4-1
ADDRESS _., 5D EL
CITY /STATE /ZIP an asS T7763
TAX IDENTIFICATION NUMBER N , 7 5 - 0
Page 7 of 14
AFFIDAVIT
All pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duly
authorized officer of the company whose ,signature is binding.
The undersigned offers and agrees to one of the following:
I hereby certify that I do not have outstanding debts with the City of Port Arthur. I further
agree to pay succeeding debts as they become due.
I hereby certify that I do have ot'tstandfng debts with the City of Port Arthur and agree to pay
said debts prior to execution of this agreement. I further agree to pay succeeding debts as they become
due.
I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to
enter into an agreement for the payment of said debts. I further agree to pay succeeding debts as they
become due.
A - r -'r i Alo P-- 13
Firm Name Date
*-
- ireN 6 ke 9 /4 -
Authorized Signature Title
L ICq4 1 12 63/0
Name (please print) Telephone
E
STATE: ' )(a _S
COUNTY: Je �° r. cA dL
SUBSCRIBED AND SWORN to before me by the above named ifct r I J rns
on this the 4, 1 day of 0 ft - , 20 /_3 .
' �,tAhV,P(6('f• Notary Pu lie dr
'7 / \ BOBBY V GERMAN .1R •
1 I My Commission Expires
I ''�f y RETURN T IS AF Dr` VIT AS PART OF THE BID PROPOSAL
rw
Page 8af1.4
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ
For Vendor or other person doing business with local governmental entity
This questionnaire reflects changes made to the law by'II,B. 1491 8 Leg., Regular Session.
This questionnaire is being filed in accordance with Chapter 176, Local Government Code by a person who has a business relationship
as defined by Section 176.001 (1 -a) with a local governmental entity and the person meets requirements under Section 176.006 (a).
By law this questionnaire must be filed with the records : dministrator of the local governmental entity not later than the 7 buslness
day after the date the person becomes aware of facts that :'quire the statement to be filed. See Section 176.006, Local Government
Code.
A person commits an offense if the person knowingly vi:+lates Section 176.006, Local Government Code. An offense under this
section is a Class C misdemeanor.
1. Name of person who has a business relationship with local governmental entity.
2. Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than
7' business day after the date the originally Med questionnaire becomes incomplete or inaccurate.)
3. Name of a local government officer with whom filer has employment or business relationship.
Name of Officer
This section (item 3 including subparts A, 13, C, &. D) in'.st be completed for each officer with whom the filer has an employment
or other business relationship as defined by Section 176.^01 (1 -a), Local Government Code. Attach additional pages to this Form
CIQ as necessary.
A. Is the local government officer named in this se`'tion receiving or likely to receive taxable income, other than ±rvestment
income, from the filer of the questionnaire? er
Yes 4. .I No
B. Is the filer of the questionnaire receiving or like'y to receive taxable income, other than investment income, from or at the
direction of the local government officer name( In this section AND the taxable income is not received from •t the local
governmental entity?
ov
I Yes No
C. Is the filer of this questionnaire employed by a' or other business entity with respect to which the local government
Officer serves as an officer or director, or holds In ownership of' 10 percent or more?
C Yes No
D. Describe each employment or business reiationr;hip with the local government officer named in this section.
4.
Signature of person doing business with the governmental entity Date
Page 9 of 14