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Home My WebLink AboutPR 17694: CHANGE ORDER 01 TO CONTRACT WITH L&L GENERAL CONTRACTORS FOR CUNSTRUCTION OF TRANSIT AUTO-SCRUBBER CITY OF PORT ARTHUR TRANSIT DEPARTMENT M emo TO: Deborah Echols, Finance Director C: Shawna Tubbs, Purchasing Manager Val Tizeno, City Attorney FROM: COLLEEN RUSSELL, DIRECTOR OF TRANSIT SUBJECT: Justification for Large part of the change order was the need for the pit- trench system DATE: July 18, 2013 SUMMARY: The Change order showed an increase due to the need for a pit- trench not in the original bid or drawings. The quote shows the reasonableness of the pricing and the cost of all quotes obtained by L & L General Contractors, Beaumont, TX. It is recommended therefore, that P.R. 17694 be approved in order for the auto - scrubber work to be completed and be incompliance with the BUY AMERICA criteria and justification warranted by the Federal Transit Administration (FTA). BACKGROUND: This resolution justifies that L & L General Contractors got the best buy for the pit that was missing from the drawings with an understanding that this will not be supplied by the auto - scrubber vendor, the best pricing on the pit was obtained by the contractor as construction of the auto - scrubber progressed. In doing so, the quotes obtained are shown as said proof, as all other changes would have meant a price reduction, the pit- trench increased the change order. This is justification that the $8778 was the best price and with compilation of data from the other changes , Change Order 1 increased the original total from $791,000 to $ 795,616.50. As required for FTA overview a justification with reasoning and quotes are provided as to the Change Order's need and cost. Best Regards, e4 e ,n, C Ms. Colleen Russell, Transit Directo P.R. No. 17694 6/22/13 CWR RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER 01 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND GADV, INC. DBA L & L GENERAL CONTRACTORS OF BEAUMONT, TEXAS FOR THE CONSTRUCTION OF THE TRANSIT AUTO SCRUBBER FACILITY, INCREASING THE CONTRACT AMOUNT BY $4,615.50 TO A NEW TOTAL OF $795,616.50 (ACCOUNT NO. 402 - 1508 - 561.82 -00, GRANT NOS. TX -96 -X042, TX -96- X040, TX -96 -X859, ALI NOS. 11.44.02 AND 11.44.03). WHEREAS, per Resolution No. 13 -122, the City Council entered into a contract with GADV, Inc., dba L & L General Contractors of Beaumont, Texas in the amount of $791,000 for the construction of the Auto Scrubber (bus wash) facility for the Transit Department; and WHEREAS, Port Arthur Transit is requesting that the City Council approve Change Order 01 increasing L & L General Contractors' contract in the amount of $4,616.50 to a new total of $795, 616.50 for additional cost of the auto scrubber pit and labor attached hereto as Exhibit "A "; and WHEREAS, the City's portion of the construction increase is 20% or $923.30, and the Federal Transit Administration will cover 80% or $3,963.20 of the additional cost, which will be taken from grant TX90 -X590 as (capital funds for construction); and WHEREAS, the majority the remaining funds will be covered by (ARRA) The American Reinvestment and Recovery Act. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: P.R. NO. 17694 Page 2 THAT, the facts and opinions in the preamble are true and correct. THAT, the City Manager is authorized to execute said Change Order, in substantially the same form as attached as Exhibit "A ". THAT, the increase payments are to be accounted against grant funds in TX90 -X859 and other funds against grant TX96 -X042 that are capital funds. However, this payment will be made solely from TX90 -859 funds that are apportioned as 80:20 per the small urban 5307 funding of 49CFR with 80 percent being reimbursable to the City. THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this 9th day of July A.D. 2013, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: MAYOR COUNCILMEMBERS: NOES: Mayor ATTEST: City Secretary P.R. NO. 17694 Page 3 APPROVED AS TO FORM: City Attorne Assistant City Manager- Project Manager APPROVED FOR ADMINISTRATION: City Manager c 0 Director of Trans APPROVED AS TO AVAILABILITY OF FUNDS: 0 Director of Finance (401- 1509 - 561.82.00) Purchasing Manager P.R. NO. 17694 Page 4 EXHIBIT "A" (Change Order 1 and Explanation for L & L Contractors, of Beaumont, TX) f _ rt =- = Document G701 aai 2001 if I . _ _ Change Order • . and = f CHANGE ORDER NUMBER: 001 OWNER: ' of Port 2 I ur Trenstt : us Wash DATE: June 17, 2013 ARCHITECT: Facility ' 32 Dallas Avenue ! CONTRACTOR:' ►:ii . Port Arthur, Texas 77641 TO CONTRACTO R , (Name a`irdaddress): ARCHITECT'S PROJECT NUMBER: NO301 -C -12-003 FIELD' 0 L & L General C 1 CONTRACT DATE: April 1, 2013 OTHER: El 11988 FM 365 West Road i CONTRACT FOR: General Construction , Beaumont, Texas 77705 t I. \ "THE CONTRACT IS CHANGED AS FOLLOWS: \ \ 1 (Include,.ivhere applicable anj undisputed amount attributable to previously executed Construction Change Directives) , ) Item 1:,Providingexterior plsistet in` lieu of masonry wainscot 6 Item 2: Providing 400 amp disconnect and self- contained meter can as requested by Entergy { ' 1 Item 3: Providing concrete pits at Equipment Room \ hem 4: Providing trench for ender.chasis Wash cabling " / /' ' 1 , / f ,! J /' —� t The original Contract C_JLS,I was �. $ 791,000.'00 . .The net change by previously authorized Change Orders $ 0.00 The Contract Stun priorr. to this Change Order was $ 791,000.00 The Contract Sum will be intr by this Change Order in the amount of $ 4,616.50 The new Contract Sum including this Change Order will be $ 795,616.50 `� The Contract Time will be increased by Zero (0) days. The date of Substantial Completion as of the date of this Change Order therefore is September 8, 2013 ' TOTE: This Change Order`d�ies not include changes ih the Contract Sum, Contract Time or Guaranteed Maximum Price which have N been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order iitxecuted to supersede the Construction Change Directive. \\ NOT, VALID - UNTIL E - BY THE ARCHITECT CONTRACTOR AND OWNER. e ' i ` The N C L & L General Contractors City of Part Arthur u 1 ARCHITECT (Finn name) CONTRACTOR (Finn name) OWNER (Firm name) `5450 NortIvest - Ce itral Drive, #330, 11988 .FM 365 West Road 444 4 Street ' i Houston, Texas 77092N Beaumont, Texas 77705 Port Arthur, Texas 77641 ' AD• - ESS ` i ADDRESS ADDRESS F a-41LOO . .4 ■ . i - - BY ( Signature /r BY (Signature) BY (Signature) KG. mot !' : arnes AIA Mr. Kirk LeBlanc Mr. Floyd Johnson (Typed name) (Typed name) (Typed name) 1 June 11, 2013 DATE i DATE DATE MA boeunnen t 0701" —2001. Copyright 0 1979, 1987, 2000 and 20D1 by The American Institute of Architects. All rights reserved. WARNING: This NO Ootuansrrt Is protected 'by U.th. Copyright Law - old Innis retUbti*1 Tretdlie. Unauthorized tspsodar:tion DT dlstrths:Ow f dnia AIA' DOcumsrrt, or arty i portion of it, may rsauft in HMO civil and criminal penalties, and wet be prosecuted to the mbw timm *Awn pout* under the law. This document was produced by AIA software at 09:47:01 on 07/18/2013 under Order No.1044780190 1 which expires on 02126/2014, and is not for resale. (1718707819) User Notes: 1011T he Nelson Collaborative Ac Engineering Pin Management Construction Management AMOOaap.ny Change Proposal Request Project: Transit Bus Wash Facility Request No.: 01 City of Port Arthur TNC Project No.: NO301 -C42 -003 Date: April 22.2013 To: L & L General Contractors 11988 FM 365 West Beaumont, Texas 77705 Email: landlgeneralcontractors.com Attention: Mr. Kirk LeBlanc This is a request for an itemized quotation in the Contract Sum and/or time for the following proposed modifications to the Contract Documents. This request is not an authorization for changes or addition al work and it does not revise the contract price. Description of Work: 1. Provide credit to Owner to delete King Size Brick at exterior elevation 2. Provide credit to Owner to delete 2" Rigid Insulation board at exterior elevation 3. Provide credit to Owner to delete 2" metal framing stud at exterior elevation 4. Provide credit to Owner to delete %s" gypsum sheathing at exterior elevation 5. Provide scheduled 1" plaster w/ acrylic finish on metal lath and damproofing on existing cmu back -up wall Attachments: The Nelson Collaborative Drawing dated April 22, 2013. This change proposal was initiated at the request of the: [ ] Owner [X] Architect [ ] Engineer [ ] Contractor [ ] Other dioseti„. i3demeao. Timothy Bames, AIA Project Manager cc: Mrs. Debra Ambroise, Port Arthur Mr. Joseph Enciso, P2MG File 5B L &L General Contractors 11988 FM 365 West Rd. Beaumont, TX 77705 Ph: 409- 796 -1344 Fax: 409 - 796 -1341 Date: 4/30/2013 Contract Name: City of Port Arthur — Bus Wash Facility Change Order #: 1- A You are hereby authorized to proceed with the following work: 1. Add for 400 amp 480 volt non fused disconnect ($3,643.50) 2. Add for (2) Labor for installation of 400 amp disconnect. ( $104.50) 3. Add for 320 amp meter can and lugs. ($488.00) 4. Add for (2) Labor for 320 amp meter can ($104.50) 5. Deduct for CT can. ($396.00) 6. Deduct for J box and rubber coated lugs ($440.50) 7. Deduct (2) Labor for installation of J box ($104.50) 8. Deduct (2) Labor for installation of CT can and Entergy furnished Meter can ($104.50) OHP 10% (329.50) NOTE: When using a CT can Entergy supplies the meter as part of their service, therefore a meter was never included in the base bid. This change order reflects: XX a cost increase of $ 3.624.50 a cost reduction of $ no change in cost All other terms, conditions and covenants of the aforementioned contract remain unchanged. Owner Date Representative 4/30/2013 L &L General Contractors Date Representative L &L General Contractors 11988 FM 365 West Rd. Beaumont, TX 77705 Ph: 409 - 796 -1344 Fax: 409 - 796 -1341 Date: 5/6/2013 Contract Name: City of Port Arthur — Bus Wash Facility Change Order #: 1— lb You are hereby authorized to proceed with the following work: 1.) Credit Materials/Labor to delete King Size Brick at exterior elevation Materials 2,065.00 Labor 3,558.00 OH &P 600.00 DEDUCT 6,223.00 2.) Credit Materials/Labor to delete 2" metal framing studs, 2" Rigid Insulation board and 1/2" gypsum sheathing at exterior elevation Materials 3,008.00 Labor 5,113.00 OH &P 900.00 DEDUCT 9,021.00 3.) Provide 1" plaster w/ acrylic finish on metal lath and damproofing on existing CMU back -up wall. Materials 2,300.00 Labor 3,580.00 OH &P 588.00 ADD 6,468.00 This change order reflects: a cost increase of $ XX a cost reduction of $ 8,776.00 no change in cost All other terms, conditions and covenants of the aforementioned contract remain unchanged. Owner Date Representative 5/6/2013 L &L General Contractors Date Representative at L &L on 11988 FM General 365 West Rd tractors Beaumont, TX 77705 Ph: 409- 796 -1344 Fax: 409 - 796 -1341 Date: 6/3/2013 Contract Name: City of Port Arthur — Bus Wash Facility Change Order #: 1 —C You are hereby authorized to proceed with the following work: Additional 6 "x6" trench for the high pressure chassis wash with grating. Materials 750.00 Labor 150.00 OH &P 90.00 This change order reflects: XX a cost increase of $ 990.00 a cost reduction of $ no change in cost All other terms, conditions and covenants of the aforementioned contract remain unchanged. Owner Date Representative 6/3/2013_ L &L General Contractors Date Representative L1 ee Con 11988 &L G FM n 365 ral West Rd. tractors Beaumont, TX 77705 Ph: 409 - 796 -1344 Fax: 409 - 796 -1341 Date: 5/23/2013 Contract Name: City of Port Arthur — Bus Wash Facility Change Order #: 1 .- D You are hereby authorized to proceed with the following work: Installations of Concrete Pit 1 and Pit 2 with Plumbing Materials 5,750.00 Labor 2,630.00 OH &P 798.00 This change order reflects: XX a cost increase of $ 8,778.00 a cost reduction of $ no change in cost All other terms, conditions and covenants of the aforementioned contract remain unchanged. Owner Date Representative 5/23/2013_ L &L General Contractors Date Representative May 20, 2013 Chris Comalander Construction 12392 Fm 365 Bmt, TX 77705 409 - 284 -2102 Proposal City of Port Arthur Bus Wash Facility 244 Procter St Port Arthur, TX Furnish and install (2) precast concrete catch basins 48 "x48 "x72" with manhole cover: Concrete catch basins will be constructed of 4500psi concrete with #3 rebar at 8" on center each way. Delivered and installed at the elevation determined by L &L General Contractors at the City of Port Arthur's bus wash facility located at 244 Procter St. Exclusions: Any plumbing /electrical. Any backfilling. Total Price $10,283.00 Excludes Sales tax Payment due net 30. Proposed price good for 60 days. Thanks for the opportunity to bid this contract. Please feel free to contact me if I may be of further assistance. Chris Comalander Outback Construction 7459 Fm 365 Bmt, TX 77705 409 - 796 -2121 Bid Quote May 23, 2013 L &L General Contractors Job: PA Bus Wash (2) 4500 psi concrete water catch basins 4'x4'x6' (2) Cast iron grates (1) Deliver and install Piping, tie -ins, etc. to be done by others. Total Price $11,007.00 Does not include any applicable tax Full payment upon delivery and installation. Bradley Burrell Owner Outback Construction