HomeMy WebLinkAboutPR 17794: PA ARMORY PHONE SYSTEM PUBLIC WORKS DEPARTMENT
COUNCIL ACTION MEMO
TO Floyd T. Johnson, City Manager
FROM Ross E. Blackketter, P.E., Director of Public Works
SUBJECT P.R. #17794 — P. A. Armory Phone System — National Networks
DATE 18 July 2013
RECOMMENDATION:
It is recommended that the City Council approve Proposed Resolution No. 17794,
approving a bid from National Networks, LLC for providing and installing a telephone
system for the property located at 3451 57 Street for a not to exceed amount of
$15,150.11.
BACKGROUND:
Last fall, the Texas National Guard released the lease of the armory building located at
3451 57 Street. Since then, the Council approved (in Resolution 12 -164) a grant
agreement with the Economic Development Administration (EDA) for the renovation
and redevelopment of the property, and authorized (in Resolution 12 -275) a lease of
that property with Climate Controlled Containers Manufacturing, LLC.
Based on the requirements of Climate Controlled Containers, Purchasing solicited
quotes to provide and install a VOIP telephone system in the building in accordance
with the EDA grant. This procurement is authorized under the grant, since the
equipment will be installed as a permanent part of the facility. National Networks, LLC
of Nederland, Texas submitted the only quote in the amount of $15,150.11. The
tenant, Climate Controlled Containers Manufacturing, LLC, will be responsible for the
monthly service costs in accordance with the lease agreement.
BUDGETARY /FISCAL EFFECT:
Funding is available in 306 - 1606 - 591.59 -00.
EMPLOYEE /STAFF EFFECT:
None.
SUMMARY:
It is recommended that the City Council approve Proposed Resolution No. 17794,
approving a bid from National Networks, LLC for providing and installing a telephone
system for the property located at 3451 57 Street for a not to exceed amount of
$15,150.11.
e 1 !
Ross E. B ackketter, P.
Director of Public Works
REB /reb
S: \engineer \Documents \EDA Grant - Armory\Nat'l Networks -Armory Ph Sys.docx
P.R. 17794
07/18/13 reb
RESOLUTION NO.
A RESOLUTION AUTHORIZING A CONTRACT BETWEEN THE CITY
OF PORT ARTHUR AND NATIONAL NETWORKS, LLC OF
NEDERLAND, TEXAS FOR A TELEPHONE SYSTEM AT THE ARMORY
BUILDING LOCATED AT 3451 57 STREET IN THE NOT TO
EXCEED AMOUNT OF $15,150.11. ACCOUNT 306- 1606 - 591.59-
00.
WHEREAS, the Texas National Guard has released the lease and vacated the premises
of the building owned by the City of Port Arthur and located at 3451 57 Street; and,
WHEREAS, in Resolution 12 -164, the Council approved a grant agreement with the
Economic Development Administration (EDA) for the renovation and redevelopment of said
property at 3451 57 Street; and,
WHEREAS, in Resolution 12 -275, the Council approved a lease agreement with Climate
Controlled Containers Manufacturing, LLC for the use of said property at 3451 57 Street as a
manufacturing facility; and,
WHEREAS, said lease agreement requires the City to perform renovations for the
property in accordance with the EDA grant; and,
WHEREAS, Purchasing solicited quotes for providing and installing a "Voice Over
Internet Protocol" (VOIP) telephone system in the armory building located at 3451 57 Street,
said system to be a permanent part of the facility, and the tenant, Climate Controlled
Containers Manufacturing, LLC, responsible for the monthly service costs in accordance with the
lease agreement; and,
WHEREAS, one (1) quote was received as shown in Exhibit "A ", with the lowest bidder,
National Networks, LLC of Nederland, Texas submitting the only quote in the not to exceed
amount of $15,150.11; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
P.R. 17794
Page 2
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the quote, as shown in Exhibit "A ", from National Networks, LLC for a not to
exceed amount of $15,150.11 for providing and installing a VOIP telephone system at the
armory building located at 3451 57 Street for a not to exceed amount of $15,150.11 is hereby
accepted, funding being available in 306 - 1606 - 591.59 -00,; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED this the _ day of , A.D. 2013 at a
meeting of the City of Port Arthur, Texas by the following vote: Ayes:
Mayor:
Councilmembers:
Noes:
Mayor
Attest: APPROVED AS TO FORM:
{C& - 6
Sherri Bellard Valecia Tizeno
City Secretary City Attorney
P.R. 17794
Page 3
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF
FUNDS:
I . ivv4
Floyd T. Johnson Deborah Echols, C.P.A.
City Manager Director of Finance
/2- ., A. ; _ 4111i
Ross E. Blackketter, P.E. Shawna Tubbs, CPPO
Director of Public Works Purchasing Manager
S: \ engineer\ Documents \Resolutions \PR17794.docc
EXHIBIT A
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Phone System Proposal and Quotation Order 4:
Date 5/23/2013 Quoted by National Networks, LLC
Company Climate Controlled Containers Web Site www.nationalnetworks.com Email
Contact Shanon Cammarata Sales Rep
Address 6648 Gulfway Drive Address 2950 Country Club Rd.
City Port Arthur State /Zip TX 77640 City Lake Charles State LA 70605
Phone 409 - 963 -2137 Fax Phone 337- 474 -4249 Fax
• y ;.; Description _ , TOTAL
Star2Star iPBX System ONE TIME
22 Extension /Port License
1 StarBox 2250CR Advanced ICA
VoIP Phones and Accessories
2 Polycom 6000 Conference Room IP Speaker Phone with Star2Sta productivity software
17 Yealink SIP -T2OP with Star2Star Productivity Software
2 Yealink SIP -T28P with Star2Star Productivity Software
•
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Items from page 2 of the quote are included in the below total 1
System, Phone, Accessories & Software Total $130.81 $10,880.95
Installation /Maintenance
Phone System and Service Installation $3,111.69
Annual Maintenance (Mandatory) ** - $1,314.97
Proposed* Lease Payment based on 60 Month Lease : $348.01 Plus applicable sales tax Subtotal $130.81; $15,307.61
'Sabiect to credit approval. rearrnanease payment may be different based an your credit approval. Shipping $197.50
Accepted By: 4 Tax Rates wry by state and local jurisdiction, and odd? taxes may apply § Sales Tax
TOTAL $130.81 $15,505.11
Title Date:
Star2Star Rebates $355.00
Total after Rebate(s) * ** $15,150.11
— System must be fully installed and paid, and rebate form submitted.
See Attached Subscription Agreement for terms and conditions Quote valid for 30 days. 50% Deposit Required with Cash Order. Balance due upon installation.