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PR 17781: AMENDING RESOLUTION NUMBER 13-176
Memo To: Floyd T. Johnson, City Manager From: Mary E.Essex, Grants Program Administrator Date: July 12, 2013 Re: P. R. 17781 RECOMMENDATION: I recommend that the City Council adopt Proposed Resolution 17781 amending Resolution No. 13 -176 to include projects listed in Proposed Resolution No. 17779, and to increase Community Development Block Grant from $1,061,338 to $1,074,229 and reduce Home Funds from $248,171 to $206,809. BACKGROUND: Pursuant to the United States Department of Housing and Urban Development (HUD) according to Section 24CFR was awarded funding in the amount of $1,061,338, and amend allocations in the amount of $1,074,229 and $206,809 in HOME funds for Community Development Block Grant Funds (CDBG) to the City of Port Arthur for the primary benefit of low and moderate income persons. BUDGETARY /FISCAL IMPACT: Funding is available in the Community Development Block Grant (CDBG) 39 program year. STAFFING /EMPLOYEE EFFECT: Funding will not have an effect on our staffing level. SUMMARY: I recommend that the City Council adopt Proposed Resolution 17781 amending Resolution No. 13 -176 to include projects listed in Proposed Resolution No. 17779, and to increase Community Development Block Grant from $1,061,338 to $1,074,229 and reduce Home Funds from $248,171 to $206,809. P. R. 17781 07/12/13 ME- Grants Management RESOLUTION NUMBER A RESOLUTION AMENDING RESOLUTION NUMBER 13 -176 TO INCLUDE PROJECTS LISTED IN P.R. NUMBER 17779, AND TO INCREASE COMMUNITY DEVELOPMENT BLOCK GRANT FROM $1,061,338 TO $1,074,229 AND REDUCE HOME FUNDS FROM $248,171 TO $206,809. WHEREAS, pursuant to the Housing and Urban Development Act of 1974, as amended, Public Law 93 -383, the City will submit to the United States Department of Housing And Urban Development (HUD) the 39` (2013 Program Year) Consolidated Plan as an application for a grant in the amount for $1,074,229 Community Development Block Grant Funds (CDBG) and a grant for an estimated amount for $206,809 in HOME funds; and, WHEREAS, the 39 Year Consolidated Plan will include a proposed list of Projects for the 2013 Program Year as delineated in Exhibit "A" and certifications included within the Plan is the CDBG budget (see Exhibit "B "); and, WHEREAS, the City Council is required to designate an official to sign all documents in connection with the Applications and Grant Agreements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: THAT the amendment to Resolution Number 13 -176 is hereby approved and adopted by the City Council of the City of Port Arthur to assure compliance with the Housing and Urban Development Act of 1974, as amended Public Law 93 -383. THAT the Consolidated Plan refers to a grant to be made by the United . States Department of Housing and Urban Development for a Community Development Block Grant of an estimated One Million Seventy Four Thousand Two Hundred Twenty Nine Dollars ($1,074,229) and for HOME funds an estimated Two Hundred Six Thousand Eight Hundred Nine Dollars ($206,809) for the 2013 program year. THAT a copy of the Consolidated Plan is attached hereto in substantially the same form as Exhibit "B "; and, THAT a copy of the caption of this Resolution be spread upon the minutes of the City Council. READ, ADOPTED AND APPROVED this day of July A.D., 2013 at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: Mayor: Councilmembers: NOES: MAYOR ATTEST: SHERRI BELLARD CITY SECRETARY APPROVED FOR FORM: N' 1 VAL TIZENO ATTORNEY APPROVED FOR ADMINISTRATION: FLOYD T. JOHNSON CITY MANAGER APPROVED FOR AVAILABILITY OF FUNDS: 414,41,6gb DEBORAH ECHOLS DIRECTOR OF FINANCE EXHIBIT "B" EXHIBIT "A" 20 13 COMMUNITY DEVELOPMENT BLOCK GRANT REVISED BUDGET Non - Profit Organizations Request Alt Request Council Allocation* Program of Health Excellence $25,000.00 $15,000.00 $3,000.00 LAW Academy $13,000.00 $7,500.00 $3,000.00 Nutrition & Services for Sr $11,760.00 $10,760.00 $10,000.00 P A American Little League $10,000.00 $5,000.00 $1,500.00 Gulf Coast Health Center, Inc. $150,000.00 $95,000.00 $0 Triangle Aids $10,000.00 $7,000.00 $3,000.00 Community Retirement $4,000.00 $3,000.00 $2,000.00 Experience Corp $20,000.00 $15,000.00 $10,000.00 PANAC $15,000.00 $12,000.00 $4,000.00 Lifesaver Ministry $11,700.00 $4,740.00 $3,000.00 Jeff County Adult Day Center $25,000.00 $10,000.00 $3,000.00 Hospitality Center $17,550.00 $13,475.00 $10,000.00 Port Arthur YMCA $6,000.00 $4,000.00 $2,000.00 Heritage Life $6,000.00 $4,000.00 $2,000.00 TX Recyclers Asso. Inc $5,732.00 $5,732.00 $2,000.00 Tender Loving Care dpa Legacy CDC $13,530.00 $7,430.00 $2,000.00 Inspire, Encourage, Achieve $8,000.00 $6,000.00 $3,000.00 Gift of Life $10,000.00 $8,000.00 $5,000.00 P.A. Flyers Track Club $32,215.00 $20,165.00 $4,000.00 Port Arthur Health Dept $115,580.00 $115,580.00 $86,700.00 TOTAL $510,067.00 $369,382.00 $159,200.00 CITY DEPARTMENTS CDBG ADMIN $153,500.00 $153,500.00 $80,000.00 DEMOLITION $258,500.00 $258,500.00 $200,000.00 CODE ENFORCE /HEALTH $58,747.00 $58,747.00 $58,747.00 HOUSING REHAB $225,000.00 $225,000.00 $177,360.00 HOUSING ADMIN $164,000.00 $164,000.00 $164,000.00 STREETS - PUBLIC WORKS $613,887.00 $613,887.00 $234,922.00 TOTALS $1,473,634.00 $1,473,634.00 $915,029.00 GRAND TOTALS $1,983,701.00 $1,843,016.00 $1,074,229.00 EXHIBIT "B" Executive Summary AP -05 Executive Summary - 24 CFR 91.200(c), 91.220(b) 1. Introduction The City of Port Arthur is the lead agency for overseeing the development of the annual Action Plan and the major public agency responsible for administering programs covered by the Consolidated Plan. The Consolidated Plan sets forth the City of Port Arthur's long -term goals for community development, housing, non - housing and homeless services. Through the collaborative efforts of the City of Port Arthur, its citizens, nonprofit organizations and service agencies, a five -year investment plan was derived. The Consolidated Plan establishes the City's goals for providing decent housing, suitable living environments and expanding economic opportunities for its citizens. These strategies will be achieved through the allocation of federal funds from the Community Development Block Grant (CDBG) and Home Investment Partnership (HOME) programs and other sources received. The 2013 Consolidated Action Plan summarizes the major housing and community development needs of low- moderate income households in Port Arthur. The program year begins on June 1 and ends on May 31. The 2013 allocations are as follows: • $1,074,229 in Community Development Block Grant (CDBG) funds • $ 206,809 in Home Investment Partnership (HOME) funds The City of Port Arthur anticipates generating $25,000 in CDBG program income and $276,000 in HOME program income during the 2013 program year. The primary sources of program income are loan repayments through CDBG and HOME housing programs and demolition repayments. Program income from the HOME program will fund new home construction and rehabilitation /reconstruction activities. CDBG funds returned to the loan program are used for future lending. The Action Plan also serves as the City of Port Arthur's annual application to HUD for these funds. The objectives and activities funded in this plan also provide a framework for assessing the City's performance in achieving its overall community development goals. 2. Summarize the objectives and outcomes identified in the Plan This could be a restatement of items or a table listed elsewhere in the plan or a reference to another location. It may also contain any essential items from the housing and homeless needs assessment, the housing market analysis or the strategic plan. Annual Action Plan 1 2013 OMB Control No: 2506 -0117 (exp. 07/31/2015) Specific Housing Objectives /Strategic Housing Plan of the City of Port Arthur Housing Policy: City of Port Arthur Annual Consolidated Action Plan Plan (5 -year plan) Specific Housing Objectives /Strategic Housing Plan of the City of Port Arthur Housing Programs The overall objective of the Housing Programs is the development of viable communities, fostering neighborhood revitalization by providing affordable housing, promoting a suitable living environment, and expanding economic opportunities primarily for low and moderate income persons and families of the City of Port Arthur. The Housing Assistance Division has developed a Housing Policy to provide guidance to the City Council and the community, which provides the framework for the development of a multiyear strategy and annual action plans to address and meet the needs of affordable housing. The following housing goals, objectives and proposed programs for the years 2010 — 2014 are incorporated in the Housing policy and the Comprehensive Plan. PRIORITY Non - Housing Community Development Needs The City of Port Arthur has identified the following priority non - housing community development needs eligible for assistance by CDBG: 1. Elimination of slums and blight and the prevention of blighting influences that adversely affect the welfare of the community, principally persons of low and moderate income. 2. Elimination of conditions which are detrimental to health, safety and public welfare, through code enforcement, demolition, residential rehabilitation assistance, and related activities. 3. Conservation and expansion of the City's housing stock in order to provide a decent home and a suitable living environment for all persons, but principally those of low and moderate - income. 4. Expansion and improvement of the quantity and quality of community services, principally for persons of low and moderate - income, which are essential for sound community development and for the development of a viable urban community. 5. A more rational utilization of land and other natural resources within CDBG eligible areas. 6. The restoration and preservation of properties of special value for historic, architectural, or esthetic reasons. Annual Action Plan 2 2013 OMB Control No: 2506 -0117 (exp. 07/31/2015) 7. The alleviation of physical and economic distress through the stimulation of private investment and community revitalization. 3. Evaluation of past performance This is an evaluation of past performance that helped lead the grantee to choose its goals or projects. Port Arthur has administered the Community Development Block Grant for over thirty years and HOME Investment for over 10 years. The City of Port Arthur shall meet all requirements set forth by the Office of Management and Budget and shall comply with the requirements and standards of OMB Circular A -87 and A -133, and with the applicable sections of 24 CFR Part 85. An independent audit is conducted annually to ensure that CDBG funds are used in accordance with program requirements. The City has satisfied all HUD requirements for Consolidated Plan compliance including maintaining IDIS data information and environmental reviews for CDBG and HOME projects and conducting annual audits by independent auditors. 4. Summary of Citizen Participation Process and consultation process Summary from citizen participation section of plan. CITIZEN PARTICIPATION PROCESS In an effort to increase public participation in the Consolidated Plan process, the City of Port Arthur conducted two public hearings. The first public hearing was on November 8, 2012 at Port Arthur City Hall . The second public hearing was held on March 27, 2013 on the fifth floor of city hall. The purpose of the hearings was to inform the public of the consolidated planning process and to solicit comments and suggestions on the allocation of funds. Notices for the hearings were published in the Port Arthur News. The agencies that were notified by mail to solicit input and participation are listed below: • Catholic Charities • Program of Health Excellence • Love at Work • Port Arthur Neighborhood Action Council • South East Texas Regional Planning Commission Annual Action Plan 3 2013 OMB Control No: 2506 -0117 (exp. 07/31/2015) • James Hope Center • Port Arthur YMCA • Port Cities Rescue Mission • Port Arthur Flyers Track Club • Southeast Texas Camp Fire • Community Retirement Home • Lamar State College — Port Arthur • Gift of Life Program • Nutrition and Services for Seniors 5. Summary of public comments This could be a brief narrative summary or reference an attached document from the Citizen Participation section of the Con Plan. Citizens were given an opportunity to provide comments during the two public hearings as well as submit written comments. No comments were received. 6. Summary of comments or views not accepted and the reasons for not accepting them No comments were received for the 2013 Annual Plan document. 7. Summary The 2013 Consolidated Action Plan summarizes the major housing and community development needs of low- moderate income households in Port Arthur. The program year begins on June 1 and ends on May 31. The 2013 allocations are as follows: • $1,074,229 in Community Development Block Grant (CDBG) funds • $ 206,809 in Home Investment Partnership (HOME) funds The City of Port Arthur anticipates generating $25,000 in CDBG program income and $276,000 in HOME program income during the 2013 program year. The primary sources of program income are loan repayments through CDBG and HOME housing programs and demolition repayments. Program income from the HOME program will fund new home construction and rehabilitation /reconstruction activities. CDBG funds returned to the loan program are used for future lending. Annual Action Plan 4 2013 OMB Control No: 2506 -0117 (exp. 07/31/2015) The Action Plan also serves as the City of Port Arthur's annual application to HUD for these funds. The objectives and activities funded in this plan also provide a framework for assessing the City's performance in achieving its overall community development goals. CITIZEN PARTICIPATION PROCESS In an effort to increase public participation in the Consolidated Plan process, the City of Port Arthur conducted two public hearings. The first public hearing was on November 8, 2012 at Port Arthur City Hall . The second public hearing was held on March 27, 2013 on the fifth floor of city hall. The purpose of the hearings was to inform the public of the consolidated planning process and to solicit comments and suggestions on the allocation of funds. Notices for the hearings were published in the Port Arthur News. The agencies that were notified by mail to solicit input and participation are listed below: • Catholic Charities • Program of Health Excellence • Love at Work • Port Arthur Neighborhood Action Council • South East Texas Regional Planning Commission • James Hope Center • Port Arthur YMCA • Port Cities Rescue Mission • Port Arthur Flyers Track Club • Southeast Texas Camp Fire • Community Retirement Home • Lamar State College — Port Arthur • Gift of Life Program • Nutrition and Services for Seniors Annual Action Plan 5 2013 OMB Control No: 2506 -0117 (exp. 07/31/2015) -) k / o o E / E / 4- c / ƒ C / c < 0 f \ \ E o c - m o o m m Lc c m g . C1) tv 4 E \ { / ƒ • 0 00 m = c as o u o ° co a \ > co a & a . 2 E 3 f 6 CD f 0 c. c -0 c cp 0 § • c § 2 : u = o c w # 9 0 / / k -0 2 ra ƒ § $ $ ƒ o 7 f a 0 -0 % = c - 0 < f 0 2 © = E 0. co c col c cu c 2 c 0 2/ C 0 co < e E ' w ° in C 3 ■ , S § / / c L 2 E o / Q \ 2 2 4-, J o c ->.. -0 0 < ° 4 _ L E 7 3 / I Ws 0 0.0 / / � c 0 cc _ £ c ▪ 0 > / 0) vs a, -0 ƒ / / / / k O -0 7 / co � LA W Ca CC c 0- = 0 2 \ > t-i c 2 \ 2 t 3 j k # < 0 ' 0 § | \ 0 . § 2 ® -C C > _ w 8 o 3 / as £ m C co @ 4- c _ Q e E k 2 g > / t ' « § o � c § 2 o k o o 0 4 > % cri V) CU k a) ca k k / c tIs \ in 0 a° k 2» 0 U q 2 , 0 - 2 > 0 ∎ \ o ▪ § 0 o° f 5' 2 . o 0.0 k o} — ( c 2 / ( a o e co *a ee >. k k 4- ' 4.) \ • k ) O. - 0 `E' c u -0 >" ' 7 % \ 2 \ § k R - x \ RI CU & 3 § { < J / / ^ ° m d < E J << k w 0 . cv c E -0 — • LA % % 2 m ƒ k ƒ % q / k / • 0 0. \ Ce $ 2 ± 0 i ? ? 2 J 2 ( > $ § § O. c o. _. Z e 15 e 3 a, 0 0 2 o • C 2 CL c 0 m \ (N CO c C \ \ 00 . / 0 / \ E N . .. / « (0 - 01 3 0 E 1 - = 0 Lil 0.0 - t o E x k 4- < 0. k v, u 2 CU / 0- ¢ / E 0 AP -10 Consultation — 91.100, 91.200(b), 91.215(1) 1. Introduction In an effort to increase public participation in the Consolidated Plan process, the City of Port Arthur conducted two public hearings. The first public hearing was on November 8, 2012 at Port Arthur City Hall . The second public hearing was held on March 27, 2013 on the fifth floor of city hall. The purpose of the hearings was to inform the public of the consolidated planning process and to solicit comments and suggestions on the allocation of funds. Notices for the hearings were published in the Port Arthur News. Provide a concise summary of the jurisdiction's activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(1)) Port Arthur consulted with the Port Arthur Housing Authority, the Southeast Texas Regional Planning Commission Continuum of Care organization and several non - profit groups to develop the 2013 Annual Plan. Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS Consultation with the Continuum of Care that serves the Jefferson County area in determining how to allocate ESG funds was not required since Port Arthur isn't an Emergency Shelter Grant fund recipient. Describe consultation with the Continuum(s) of Care that serves the State in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS Consultation with the Continuum of Care that serves the State in determining how to allocate ESG funds was not required since Port Arthur isn't an Emergency Shelter Grant fund recipient. 2. 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Su!snoq AI!weJlllnw Aq pampas lgap Sups!xa aaueugaa o� spunj wea8oad 31NOH asn you II!m pue spafoid Su!snoq Allwejmnw u! aaedp!2aed you saop aql •saaAngawoq alq!Slla plos pue pa1emgegaa /pasegaand aq II!M sawoq (E) aaagl - saaAngawoq aoj papnansuoa aq IIlm sawoq Mau (v) anoj - uo!p!ps!anf algel!ene apew spunj Bu!sn pue sployasnoq spaau lelaads pue ssalawoq -uou (OT) sl!un Su!snoq algepaojje ap!noad o} s! lea aeaA auo s,anynay �JOd •sa!I!wej a!ag2 pue saaumo aq; }o Alajes pue taeaq aye o} sleaa ale!paww! aleu!w!Ia dlaq sa!edaa Aaua8aawa saaumoawoy alq!S!la ls!sse pasn aq II!m spunj 98aO - slot paepuelsgns uo anll ;eye saaumoawoy s!seq papaau se ue uo'A}aadoad Aanuoa II!M angUay Jod Jo aqi •saaumoawoy alq!2!Ia pa!jlwap! jo uoIpna2suoaaa pue uomowap JO uo!}emgegaa Aaua2aawa ato. u! pasn aq II!m spun] wea2oad 99aD pUe 3WOH leaapaj - aaAngawoq alq!S!la ay; o} i!jauaq }aaa!p e se pap!noad aq II!M aauels!sse lepueug aql - sawoq jo asegaand aq� ql!M paaeposse sisoa Su!sola pue luawAed uMOp q }!M saaAngawoH ls!sse pasn aq II!M spunj 31NOH A ;!a aq2 u!q }!M 4.100 e osie s! saaAngawoq awoau! aleaapow pue Mol o3 aauels!sse Su!p!noad pue &uOApllen° - suoll!puoa Su!snoq paepue}sgns u! Su!n!I asogn pue 3 )fI pue ylld sauea!aanH Aq papedw! aaaM SUOZ la aoj sawoq ajes pue luaaap'algepao}}e ap!noad dlaq o; anunuoa o} s! anlpafgo pue A}uo!ad s,anq }ay pod jo aql uog3npo4ul ( — 2uisnoH algepJo.jd SS 8uisnoH algepioj v (STOZ /T£ /L0'dxa) LTTO - 90SZ :oN IonuoD 8W0 EZOZ EE ueld uo( }Dy lenuuy adAj. voddns Aq 2uisnoH algepaoHy JO} swop reaA auo - TT a)gel L Ielol E s }luf Sugslx3 Jo uol;(slnbDV O s4)un sulsix310 geyad shun MaN 10 uoipnpoJid ayl O aDue}slssy le }uaa q noayl pavoddns sployasnoH ;o iaquanN ay} .ao} sloop .lea/, auo ;uawa.iinbaa ;Joddns Aq 2uisnoH amepo } }d ao} swop aeaA auo - 01 algel OZ le;ol O spaaN- lepads pa}aoddns aq o; sployasnoH 10 aagwnN ay} ao} sloop aeaA auo Discussion HOME Program: The City propose to assist a minimum of four (4) minority households in becoming homeowners. The actions taken to establish and oversee a minority outreach program within our jurisdiction are as follows: • Advertise the First Time Homebuyers Program by brochures and flyers in Spanish, Vietnamese and English monthly. • Conduct homebuyer seminars monthly; inform and educate minority homebuyers as well as all low and moderate income homebuyers on credit, debt management, budgeting, money management and saving, insurance and the entire homebuying process. • Collaborate the City's efforts with public housing authorities, banks, mortgage companies, non profit organizations, real estate agents contractors, local business, churches and other community housing agencies in outreach as well as advertisement to the entire golden triangle about Home buying opportunities. • Annually a Fair Housing Conference is conducted with partners of the Golden Triangle to inform and educate the minority and all citizens about Equal and Fair Housing opportunities by distributing information relative to the city's Housing Programs. Annual Action Plan 34 2013 OMB Control No: 2506 -0117 (exp. 07/31/2015) AP -60 Public Housing — 91.220(h) Introduction The Port Arthur Housing Authority currently owns and maintains 290 Public Housing units located within the City of Port Arthur. Eighty -six (86) units make -up Lakeview Palms located at 5200 Gulfway Drive on the east side of town, two hundred -four (204) units make -up Carver Terrace Apartments located at 1400 Dewalt on the west side of town and twelve (12) single family homes make up the public housing scattered site program. Actions planned during the next year to address the needs to public housing The Housing Authority also provides rental assistance for 2,509 Section 8 Housing Choice Vouchers for low to moderate - income families throughout the local community, Texas and neighboring states. The Port Arthur Housing Authority currently has a public housing low rent waiting list consisting of 1,237 names on the Public Housing list and 1,541 names on the Section 8 Housing Choice Voucher waiting list. Carver Terrace Apartments are fifty plus years old and deteriorating. Over the past ten years different repairs have taken place at Carver Terrace. Examples of repairs are central air conditioning and heating units were installed, new roofs installed, stairwells and staircases were replaced, and exterior and interior painting has been completed. However, the complexes are still in a deteriorating state. The Port Arthur Housing Authority Board of Commissioners has voted to dispose of the two sites and have submitted an application to the U. S. Department of Housing and Urban Development for permission to demolish the sites. The Housing Authority has collaborated with its developer to create a redevelopment plan at multiple off-site locations for over 300 units of a combination of family and elderly housing. The estimated total cost of the project is at $39.5 Million with $20.5 Million expected to be funded with CDBG disaster funds. The construction of single family homes, approximately 48 are also planned for future development sites, including housing authority owned properties, with locations and quantities to be determined continent upon availability of additional funding. The Redevelopment Plan is subject to refinement with a projected financial closing of July 2013. Actions to encourage public housing residents to become more involved in management and participate in homeownership The Port Arthur Housing Authority is committed to encouraging public housing residents to become more involved in management and participate in homeownership activities. During the past year, the • Housing Authority formally adopted a Section 3 Policy and filled a Section 3 Coordinator position which will promote the highest preferences are awarded to public housing residents for open management positions within the Agency for qualified public housing residents. Additional outreach will also occur to insure public housing residents are notified of position openings within the Agency. As part of the Section 3 Policy, the Port Arthur Housing Authority has established a goal of hiring at (east 30% of the aggregate number of full -time new hires by the PAHA and its contractors to be Section 3 residents, with Annual Action Plan 35 2013 OMB Control No: 2506 -0117 (exp. 07/31/2015) a preference for residents at the development where the work is being performed. With a concerted effort on Section 3 efforts, the Port Arthur Housing Authority expects more public housing residents to become part of its management team and become more involved in management operations. In the upcoming year, the Port Arthur Housing Authority also intends to explore more opportunities for potential homeownership for public housing residents. The Agency has requested grant funds from the Department of Housing and Urban Development to provide staffing to implement a Family Self - Sufficiency Program geared toward homeownership. Grant awards have not yet been announced but are expected in mid -2013. Additionally, the Port Arthur Housing Authority is also in the preliminary stages of exploring the development of Single Family Homes in the City of Port Arthur with the intention of creating a Public Housing Homeownership Program. The Agency has procured a private developer partner to assist with this initiative and will pursue in the upcoming year contingent upon available funding for the same." If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance The Port Arthur Housing Authority isn't designated as troubled. Discussion None Annual Action Plan 36 2013 OMB Control No: 2506 -0117 (exp. 07/31/2015) AP -65 Homeless and Other Special Needs Activities — 91.220(i) Introduction The City of Port Arthur completed its Homelessness Prevention and Rapid Re- Housing, HPRP, funding in 2012 and doesn't anticipate receiving any other private or public resources to address homeless needs and to prevent homelessness. Port Arthur will work with the South East Texas Regional Planning Commission's Homeless Coalition to address chronic homelessness, homelessness prevention and to develop and implement a discharge coordination policy. Describe the jurisdictions one -year goals and actions for reducing and ending homelessness including Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs Port Arthur will continue to fund the Hospitality Center, a soup kitchen, that serves daily meals to the homeless and very low income. Addressing the emergency shelter and transitional housing needs of homeless persons Port Arthur has one homeless shelter that will provide emergency shelter and transitional housing services for homeless persons. Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again Port Cities Rescue Mission is the only homeless shelter is Port Arthur that assists with helping homeless persons to make the transition to permanent housing and independent living. Helping low- income individuals and families avoid becoming homeless, especially extremely low- income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs. Annual Action Plan 37 2013 OMB Control No: 2506 -0117 (exp. 07/31/2015) Port Arthur's housing assistance programs assist low income families with housing needs as well as the Port Arthur Public Housing Authority. Discussion none One year goals for the number of households to be provided housing through the use of HOPWA for: Short -term rent, mortgage, and utility assistance to prevent homelessness of the individual or family Tenant -based rental assistance Units provided in housing facilities (transitional or permanent) that are being developed, leased, or operated Units provided in transitional short-term housing facilities developed, leased, or operated with HOPWA funds Total Annual Action Plan 38 2013 OMB Control No: 2506 -0117 (exp. 07/31/2015) AP -75 Barriers to affordable housing — 91.220(j) Introduction The City of Port Arthur has no policies in place that hinders the availability of affordable housing. Although no action or reform steps are required, the City will continue to seek resourceful and innovative ways to make affordable housing available to all residents. Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment Port Arthur doesn't anticipate any negative effects of public policies that serve as a barrier to affordable housing. Discussion none Annual Action Plan 39 2013 OMB Control No: 2506 -0117 (exp. 07/31/2015) AP -85 Other Actions — 91.220(k) Introduction Actions planned to address obstacles to meeting underserved needs The City of Port Arthur has no policies in place that hinders the availability of affordable housing. Although no action nor reform steps are required, the City will continue to seek resourceful and innovative ways to make affordable housing available to all residents. Actions planned to foster and maintain affordable housing The City of Port Arthur has no policies in place that hinders the availability of affordable housing. Although no action nor reform steps are required, the City will continue to seek resourceful and innovative ways to make affordable housing available to all residents. Actions planned to reduce lead - based paint hazards LEAD -BASED PAINT HAZARDS The City of Port Arthur has incorporated HUD lead -based paint guidelines into its Housing Assistance Program Guidelines. According to 24 CFR Part 35, HUD requires that purchasers and tenants of HUD associated housing constructed prior to 1978 shall be notified: that the property was constructed prior to 1978; That the property may contain lead -based paint; Of the hazards of lead -based paint; Of the symptoms and treatment of lead -based paint; Of the precautions to be taken to avoid lead -based paint poisoning. Also, our applicants sign certification that they have been informed and made aware of LBP and its hazards and they are given LBP brochures. The certification document provide information regarding the jobs requiring lead -based paint hazard reduction, the Programs require homeowners be protected. This means that occupants may not enter the work site during lead hazard reduction activities. Re -entry is permitted only after work which may create lead hazards (by disturbing the lead -based paint) has been completed and the unit has passed a clearance examination. If repair /rehabilitation is extensive, homeowners must be temporarily relocated. Furniture and other belongings must be covered and sealed with protective plastic sheeting. Storage of major furniture and removal of all small furnishings during the hazardous materials reduction work may sometimes be necessary. Homeowners are responsible for carefully packing all breakables and Annual Action Plan 40 2013 OMB Control No: 2506 -0117 (exp. 07/31/2015) removing all clothing from closets. The Homeowner then agrees to cooperate with the City in protecting their belongings and removing temporarily if required. The agree not to re -enter the home or move belongings back until the City has authorized re- occupancy and provided a Re- Occupancy Notice -Lead Hazards Form. Actions planned to reduce the number of poverty - level families Antipoverty Strategy Lamar State College — Port Arthur. In other efforts to raise families out of poverty, the City's Lamar State College — Port Arthur (LSCPA) Scholarship Program continues to assist residents in receiving a college education. The Program is designed to lower the cost of education making it affordable to anyone desiring to receive either a vocational /technical certificate or complete the first two years of academic college courses. The City by way of CDBG funds provides qualified students with tuition, fees, and cost of books. Eligible applicants for the Lamar State College Port Arthur scholarship are defined as person who meet the following requirements: • Family income of 80% or less of the median income for the Port Arthur MSA: • . Does not qualify for a federal Pell Grant as determined by the U. S. Department of Education or any acceptable methodology (e. g., Electron Need Analysis System) that determines Pell eligibility approved by the U. S. Department of Education; • Is a resident of Port Arthur according to the criteria established by the State of Texas as applied to the City of Port Arthur; • Meets the entrance requirements for Lamar State College Port Arthur and adheres to LSCPA's published application guidelines; • Is not in default on student loans and does not owe on a federal grant; • Agrees to abide by program rules and provide certain information and statistical data necessary to evaluate program effectiveness; • Has established a degree plan with LSCPA; and • Maintains a 2.0 (equivalent to a C) grade point average for all course work attempted except that: Students with no prior college credit must maintain a 2.0 (equivalent to a C) grade point Annual Action Plan 41 2013 OMB Control No: 2506 -0117 (exp. 07/31/2015) average for all course work attempted after receiving initial assistance to participate in the program; and Students with prior college course work must have a minimum 2.0 grade point average for all course work attempted after receiving assistance to participate in the program. Actions planned to develop institutional structure The Consolidated Plan process was a collaborative effort between the City departments, citizen's comments, the local housing authority and information gathered from non - profit agencies and public institutions. The organizational relationship between the City of Port Arthur and the Housing Authority of the City of Port Arthur is based on a Cooperative Agreement that was originally executed in 1949. This agreement remains in full force today and covers such things as fire, police, health protection and services, public streets, sidewalks, sewer and water system, garbage and trash collection. The Port Arthur Housing Authority is a separate entity from the City of Port Arthur. The Mayor of Port Arthur appoints the Board of Commissioners. The Housing Authority performs all other activities such as hiring, contracting and procurement. Actions planned to enhance coordination between public and private housing and social service agencies The city will continue to invite citizens and other public entities to participate in the CDBG process. Discussion MONITORING The City of Port Arthur shall meet all requirements set forth by the Office of Management and Budget and shall comply with the requirements and standards of OMB Circular A -87 and A -133, and with the applicable sections of 24 CFR Part 85. An independent audit is conducted annually to ensure that CDBG funds are used in accordance with program requirements. Subrecipient Monitoring Monitoring subgrantees provides a basis for assessing program operations and identifying problems. A secondary goal of monitoring is to obtain ongoing data for use in determining program achievement. Evaluations will summarize monitoring findings, program goals and measure progress toward those goals during the provision of services. The City has responsibility for overall CDBG performance and Consolidated Plan compliance, including the performance of its subgrantees. Clear record keeping requirements for subgrantees are essential Annual Action Plan 42 2013 OMB Control No: 2506 -0117 (exp. 07/31/2015) for grant accountability. Responsibility for maintaining many of the records is assigned to the subrecipient. This includes responsibility for documenting activities with special requirements, such as necessary determinations and income verification. The City shall meet all HUD requirements for Consolidated Plan compliance including ensuring timeliness of expenditures and reviewing all relevant funding proposals for consistency with Consolidated Plan strategies. The City will monitor each subrecipient by reviewing reimbursement requests as well as conducting on- site monitoring visits. The subrecipient will be required to submit monthly performance reports. Monitoring sub grantees provides a basis for assessing program operations and identifying problems. A secondary goal of monitoring is to obtain ongoing data for use in determining program achievement. Evaluations will summarize monitoring findings, program goals and measure progress toward those goals during the provision of services. The City has responsibility for overall HOME Program performance and Consolidated Plan compliance, including the performance of its sub grantees. Clear record keeping requirements for sub grantees are essential for grant accountability. Responsibility for maintaining many of the records is assigned to the sub recipient. This includes responsibility for documenting activities with special requirements, such as necessary determinations and income verification. The City shall meet all HUD requirements for Consolidated Plan compliance and will review all relevant funding proposals for consistency with Consolidated Plan strategies. Housing projects and activities are monitored with on -site inspections on a day to day to ensure compliance with Federal, State, Local codes, ordinances, regulations and standards. • Annual Action Plan 43 2013 OMB Control No: 2506 -0117 (exp. 07/31/2015) Program Specific Requirements AP -90 Program Specific Requirements — 91.220(1)(1,2,4) Annual Action Plan 44 2013 OMB Control No: 2506 -0117 (exp. 07/31/2015) Introduction Resale /Recapture Provisions: The Federal funds invested is secured by a Written Loan Agreement and a recorded Second Lien Deed of Trust and a Borrower Agreement Note of which the principal amount of the Note represents funds advanced by City to or for the borrowers benefit to assist them in paying part of the purchase price of the Property or the closing costs on the Property or both. On the same date as the date of the Note, the borrower will have entered into an agreement with City that the borrower will, among other things, continue to use the Property as their principal residence and will use the Property as "low income housing" as defined in such agreement (the "Borrower Agreement ") for a period of ten (10) years after the date of the Note. If for any reason the borrower default under any of the provisions of the Borrower Agreement, then the City will accelerate the maturity of the Note and recoup all or portion of the HOME assistance to the homebuyers if the housing does not continue to be the principal residence of the family for the duration of the period of affordability in compliance with 24 CFR 92.254(a)(5)(ii). The City is subject to the limitation that when the recapture requirements are triggered by a sale (voluntary or involuntary) of the housing unit, the amount recaptured cannot exceed the net proceeds, if any. The net proceeds are the sales price minus superior loan repayment (other than HOME funds) and any closing costs in compliance with 24 CFR 92.254(a)(5)(ii)(A). If, on the sale, lease, lease with an option to purchase, transfer or other disposition (including any contract for deed) of all or any interest in the Property, the Borrower's Agreement is still in effect and the borrower still owe amounts under the Note, Note Holder may require payment in full of sums owed hereunder as ore specifically provided by the Second Lien Deed of Trust (hereinafter defined) and the date upon which Note Holder requires such payment in full for any reason hereunder is called the "maturity date." The borrower will make payments to the City of Port Arthur as Note Holder at a designated place or at a different place if required by the Note Holder. The indebtedness evidence by the Note, and any other financial obligation which may hereafter be imposed on borrower by the Lender, is subordinate to the indebtedness evidence by a note payable to a senior lender ( "Senior Lien Holder "), which note is secured by a first deed of trust (the "First Deed of Trust ") dated of even date therewith encumbering certain real property located in Port Arthur, Texas (the "Property "). Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(1)(1) Projects planned with all CDBG funds expected to be available during the year are identified in the Annual Action Plan 45 2013 OMB Control No: 2506 -0117 (exp. 07/31/2015) • Projects Table. The following identifies program income that is available for use that is included in projects to be carried out. 1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 301,000 2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0 3. The amount of surplus funds from urban renewal settlements 0 4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0 5. The amount of income from float- funded activities 0 Total Program Income: 301,000 Other CDBG Requirements 1. The amount of urgent need activities 0 2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income.Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 80.00% HOME Investment Partnership Program (HOME) Reference 24 CFR 91.220(1)(2) 1. A description of other forms of investment being used beyond those identified in Section 92.205 is as follows: City general funds will be used to supplement staff salaries for implementation of the Federal HOME and CDBG Programs. Annual Action Plan 46 2013 OMB Control No: 2506 -0117 (exp. 07/31/2015) 2. A description of the guidelines that will be used for resale or recapture of HOME funds when used for homebuyer activities as required in 92.254, is as follows: Homes acquired with HOME program funds have to satisfy the affordability requirements for a time no less than the applicable period as indicated the table that follows, beginning after a project has been completed. During the affordability period, the following rules related to the buyers investment and the HOME program funds are applicable: • The dwelling acquired with the HOME subsidy will be the principal residence of the participant and will not be rented or used for other purposes. • The participant will not engage the property to obtain a mortgage, gift, sell or exchange the property without the written consent of the Municipality of the City of Port Arthur, Texas. • The Municipality will inspect the property to assure that the participant is in compliance with these requirements during the affordability period of the property. • The non - compliance with the terms and condition mentioned in this provision will obligate the participant to reimburse the total amount of the subsidy to the Municipality. • The affordability period of the property will be as follows: 10 years for an amount up to $30,000 and 5 years for an amount up to $10,500. If the participant sells the property within the affordability periods and net proceeds are sufficient to repay HOME Program Funds invested and homeowner investment, the Municipality will recover the full amount of HOME investment only. The participant will recover any amount for investments and apply the following formula for distribution of surplus net proceeds. If the participant sells the property within any of the affordability periods, but net proceeds are insufficient to repay HOME and homeowner investment, the Municipality will allow the participant to recover its whole investment before recapturing HOME investments. The participant will allow that the HOME subsidy constitute a second mortgage to their property. In addition to the recapture restrictions to be incorporated in the deed of sale and promissory note, other provisions will be established to guarantee that the units remain affordable for subsequent homebuyers. In the implementation of the Homeownership Program, the Department will comply and will require recipients to comply with the provisions of 24 CFR 92.217, Income targeting Homeownership and 24 CFR 92.254, Qualifications as affordable housing. Annual Action Plan 47 2013 OMB Control No: 2506 -0117 (exp. 07/31/2015) Annual Action Plan 48 2013 OMB Control No: 2506 -0117 (exp. 07/31/2015) 3. A description of the guidelines for resale or recapture that ensures the affordability of units acquired with HOME funds? See 24 CFR 92.254(a)(4) are as follows: Homes acquired with HOME program funds have to satisfy the affordability requirements for a time no less than the applicable period as indicated the table that follows, beginning after a project has been completed. During the affordability period, the following rules related to the buyers investment and the HOME program funds are applicable: • The dwelling acquired with the HOME subsidy will be the principal residence of the participant and will not be rented or used for other purposes. • The participant will not engage the property to obtain a mortgage, gift, sell or exchange the property without the written consent of the Municipality of the City of Port Arthur, Texas. • The Municipality will inspect the property to assure that the participant is in compliance with these requirements during the affordability period of the property. • The non - compliance with the terms and condition mentioned in this provision will obligate the participant to reimburse the total amount of the subsidy to the Municipality. • The affordability period of the property will be as follows: 10 years for an amount up to $30,000 and 5 years for an amount up to $10,500. If the participant sells the property within the affordability periods and net proceeds are sufficient to repay HOME Program Funds invested and homeowner investment, the Municipality will recover the full amount of HOME investment only. The participant will recover any amount for investments and apply the following formula for distribution of surplus net proceeds. If the participant sells the property within any of the affordability periods, but net proceeds are insufficient to repay HOME and homeowner investment, the Municipality will allow the participant to recover its whole investment before recapturing HOME investments. The participant will allow that the HOME subsidy constitute a second mortgage to their property. In addition to the recapture restrictions to be incorporated in the deed of sale and promissory note, other provisions will be established to guarantee that the units remain affordable for subsequent homebuyers. In the implementation of the Homeownership Program, the Department will comply and will require recipients to comply with the provisions of 24 CFR 92.217, Income targeting Homeownership and 24 CFR 92.254, Qualifications as affordable housing. Annual Action Plan 49 2013 OMB Control No: 2506 -0117 (exp. 07/31/2015) 4. Plans for using HOME funds to refinance existing debt secured by multifamily housing that is rehabilitated with HOME funds along with a description of the refinancing guidelines required that will be used under 24 CFR 92.206(b), are as follows: The Cut does not participate in multifamily housing projects and will not use HOME funds to refinance existing debt secured by multifamily housing that is being rehabilitated with HOME funds. Discussion Annual Action Plan 50 2013 OMB Control No: 2506 -0117 (exp. 07/31/2015)