HomeMy WebLinkAboutPR 17772: PROFESSIONAL PLANNING AND CONSULTING SERVICES IN THE EVENT OF AN EMERGENCY OR A DISASTER Memorandum
City of Port Arthur, Texas
Purchasing Division
TO: Floyd T. Johnson, City Manager
FROM: Deborah Echols, Director of Financelt
DATE: July 3, 2013
SUBJECT: Proposed Resolution No. 17772
RECOMMENDATION
The Finance Director's office recommends the City Council authorize the City Manager to enter
into a non - exclusive Professional Planning and Consulting Services contract with Witt
O'Brien's, LLC.
The services of Witt O'Brien's, LLC were contracted by HGAC. As a member of HGAC, we
have access to that contract. While the HGAC contract is for a wide array of disaster
management services, at this time, the City is interested in utilizing their Recovery services.
They will assist the City in all aspects of FEMA funding recovery, from the initial damage
assessments and Project Worksheet preparation, through appeals, audits, extension requests and
coordination with insurance proceeds.
The cost of these services is allowable for reimbursement as direct administrative costs.
P.R. No. 17772
07/03/13 ASK
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO ENTER INTO A NON - EXCLUSIVE PROFESSIONAL
PLANNING AND CONSULTING SERVICES CONTRACT
WITH WITT O'BRIEN'S, LLC, WASHINGTON, D.C., AS
TO PROVIDE STRATEGIC ADVISORY, CRISIS
MANAGEMENT AND PREPAREDNESS SERVICES IN
THE EVENT OF AN EMERGENCY OR A DISASTER.
WHEREAS, Witt O'Brien's, LLC can assist the City with its disaster preparedness
needs, including Hazard Mitigation Planning, Continuity of Operations Planning, writing and
updating Emergency Operations Plans, and managing federal disaster assistance programs; and
WHEREAS, the Houston - Galveston Area Council (HGAC) has awarded a contract
dated June 4, 2013 for Professional Planning and Consulting Services to Witt O'Brien's, LLC of
Washington, D.C. as delineated in Exhibit "A"; and
WHEREAS, the City of Port Arthur desires to enter into a non - exclusive Professional
Planning and Consulting Services contract based upon its contract with HGAC with Witt
O'Brien's, LLC to provide Fiscal Strategic Advisory, Crisis Management, and Preparedness
Services in the event of an emergency or a disaster, as delineated in Exhibit "B "; and
WHEREAS, the term of the contract will coincide with the term of the HGAC contract,
expiring on May 31, 2016; and
WHEREAS, Local Government Code Section 271.102 allows local governments to
participate in cooperative purchasing programs; and
WHEREAS, the City of Port Arthur is a participating member of HGAC; and
WHEREAS, the cost of these services can be eligible for FEMA reimbursement as
Direct Administrative Cost.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Manager is hereby authorized to enter into a Professional
Planning and Consulting Services contract, with Witt O'Brien's, LLC to provide Fiscal Strategic
Advisory, Crisis Management, and Preparedness Services in the event of an emergency or
disaster, in substantially the same form as attached hereto as Exhibit `B ".
Section 3. That a copy of this caption be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED on this day of August, A.D., 2013,
at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following
vote:
AYES: Mayor
Council Members
NOES:
Deloris "Bobbie" Prince, Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
7 //1Z _
Val Tize "o
City Attorney
APPROVED FOR ADMINISTRATION:
Floyd T. Johnson
City Manager
04/4/
Deborah Echols, CPA
Director of Finance
Exhibit A
All N??�lyds Preparedness Plannin And Recover Services Pare 1 of 4
A CONTRACT BETWEEN
HOUSTON - GALVESTON AREA COUNCIL
Houston, Texas
AND
WITT O'BRIEN'S LLC
Washington, DC
This Contract is made and entered into by the Houston - Galveston Area Council of Governments, hereinafter referred to as H-GAC,
having its principal place of business at 3555 Timmons Lane, Suite 120, Houston, Texas 77027, AND, Witt O'Brien's LLC., hereinafter
referred to as the CONTRACTOR, having its principal place of business at 1501 m Street Northwest, 5 Floor, Washington, DC 20005.
ARTICLE 1: SCOPE OF SERVICES
The parties have entered into a All Hazards Preparedness, Planning, Consulting And Recovery Services Contract to become effective
as of June 1, 2013, and to continue through May 31, 2016 (the "Contract "), subject to extension upon mutual agreement of the
CONTRACTOR and H -GAC. H-GAC enters into the Contract as Agent for participating governmental agencies, each hereinafter
referred to as END USER, for the purchase of All Hazards Preparedness, Planning, Consulting And Recovery Services offered by the
CONTRACTOR. The CONTRACTOR agrees to sell All Hazards Preparedness, Planning, Consulting And Recovery Services
through the H -GAC Contract to END USERS.
ARTICLE 2: THE COMPLETE AGREEMENT
The Contract shall consist of the documents identified below in order of precedence:
1. The text of this Contract form, including but not limited to, Attachment A
2. General Terms and Conditions
3. Proposal Specifications No: HP07 -13, including any relevant suffixes
4. CONTRACTOR's Response to Proposal No: HP07 -13, including but not limited to, prices and options offered
AU of which are either attached hereto or incorporated by reference and hereby made a part of this Contract, and shall constitute the
complete agreement between the parties hereto. This Contract supersedes any and all oral or written agreements between the parties relating
to matters herein. Except as otherwise provided herein, this Contract cannot be modified without the written consent of both parties.
ARTICLE 3: LEGAL AUTHORITY
CONTRACTOR and H -GAC warrant and represent to each other that they have adequate legal counsel and authority to enter into this
Contract. The governing bodies, where applicable, have authorized the signatory officials to enter into this Contract and bind the parties to
the terms of this Contract and any subsequent amendments thereto.
ARTICLE 4: APPLICABLE LAWS
The parties agree to conduct all activities under this Contract in accordance with all applicable rules, regulations, directives, issuances,
ordinances, and laws in effect or promulgated during the term of this Contract.
ARTICLE 5: INDEPENDENT CONTRACTOR
The execution of this Contract and the rendering of services prescribed by this Contract do not change the independent status of H -GAC or
CONTRACTOR. No provision of this Contract or act of H -GAC in performance of this Contract shall be construed as making
CONTRACTOR the agent, servant or employee of H -GAC, the State of Texas or the United States Government. Employees of
CONTRACTOR are subject to the exclusive control and supervision of CONTRACTOR. CONTRACTOR is solely responsible for
employee payrolls and claims arising therefrom.
ARTICLE 6: END USER AGREEMENTS
H -GAC acknowledges that the END USER may choose to enter into an End User Agreement with the CONTRACTOR through this
Contract and that the term of said Agreement may exceed the term of the H -GAC Contract. However this acknowledgement is not to be
construed as H -GAC's endorsement or approval of the End User Agreement terms and conditions. CONTRACTOR agrees not to offer to,
agree to or accept from END USER any terms or conditions that conflict with or contravene those in CONTRACTOR's H -GAC contract.
Further, termination of this Contract for any reason shall not result in the termination of the underlying End User Agreements entered into
between CONTRACTOR and any END USER which shall, in each instance, continue pursuant to their stated terms and duration. The only
effect of termination of this Contract is that CONTRACTOR will no longer be able to enter into any new End User Agreements with END
USERS pursuant to this Contract. Applicable H -GAC order processing charges will he due and payable to H -GAC on any End User
Agreements surviving termination of this Contract between H -GAC and CONTRACTOR .
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ARTICLE 7: SUBCONTRACTS & ASSIGNMENTS
CONTRACTOR agrees not to subcontract, assign, transfer, convey, sublet or otherwise dispose ofthis Contract or any right, title, obligation or
interest it may have therein to any third party without prior written notice to R-GAC. II-GAC reserves the right to accept or reject any such
change. CONTRACTOR shall continue to remain responsible for all performance under this Contract regardless of any subcontract or
assignment. H -GAC shall be liable solely to CONTRACTOR and not to any of its Subcontractors or Assignees.
ARTICLE 8: EXAMINATION AND RETENTION OF CONTRACTOR'S RECORDS
CONTRACTOR shall maintain during the course of its work, complete and accurate records of items that =chargeable to END USER under
this Contract. H -GAC, through its staff or its designated public accounting firm, the State of Texas, or the United States Government shall have
the right at any reasonable time to inspect copy and audit those records on or off the premises of CONTRACTOR. Failure to provide access to
records may be cause for termination of this Contract. CONTRACTOR shall maintain all records pertinent to this Contract fora period of not
less than five (5) calendar years from the date of acceptance of the final contract closeout and until any outstanding litigation, auditor claim has
been resolved. The right of access to records is not limited to the required retention period, but shall last as long as the records are retained.
CONTRACTOR further agrees to include in all subcontracts under this Contract, a provision to the effect that the subcontractor agrees that
H -GAC'S duly authorized representatives, shall, until the expiration of five (5) calendar years after final payment under the subcontract or until
all audit findings have been resolved, have access to, and the right to examine and copy any directly pertinent books, documents, papers,
invoices and records of such subcontractor involving any transaction relating to the subcontract.
ARTICLE 9: REPORTING REOUIREMENTS
CONTRACTOR agrees to submit reports or other documentation in accordance with the General Terms and Conditions of the Proposal
Specifications. If CONTRACTOR fails to submit to H -GAC in a timely and satisfactory manner any such report or documentation, or
otherwise fails to satisfactorily render performance hereunder, such failure may be considered cause for termination of this Contract
ARTICLE 10: MOST FAVORED CUSTOMER CLAUSE
I f CONTRACTOR, at any time during this Contract , routinely enters into agreements with other governmental customers within the State
of Texas, and offers the same or substantially the same products /services offered to H -GAC on a basis that provides prices, warranties,
benefits, and or terms more favorable than those provided to H-GAC, CONTRACTOR shall notify H -GAC within ten (10) business days
thereafter of that offering and this Contract shall be deemed to be automatically amended effective retroactively to the effective date of the
most favorable contract, wherein CONTRACTOR shall provide the same prices, warranties, benefits, or terms to H -GAC and its END
USER. H-GAC shall have the right and option at any time to decline to accept any such change, in which case the amendment shall be
deemed null and void, If CONTRACTOR is of the opinion that any apparently more favorable price, warranty, benefit, or term charged
and /or offered a customer during the term of this Contract is not in fact most favored treatment, CONTRACTOR shall within ten (10)
business days notify H -GAC in writing, setting forth the detailed reasons CONTRACTOR believes aforesaid offer which has been deemed
to be a most favored treatment, is not in fact most favored treatment. H -GAC, after due consideration of such written explanation, may
decline to accept such explanation and thereupon this Contract between H -GAC and CONTRACTOR shall be automatically amended,
effective retroactively, to the effective date of the most favored agreement, to provide the same prices, warranties, benefits, or terms to H-
GAC.
The Parties accept the following definition of routine: A prescribed, detailed course of action to be followed regularly; a standard procedure.
EXCEPTION: This clause shall not be applicable to prices and price adjustments offered by a bidder, proposer or contractor, which
are not within bidder's /proposer's control [example; a manufacturer's bid concession], or to any prices offered to the Federal
Government and its agencies.
ARTICLE 11: SEVERABILITY
All parties agree that should any provision ofthis Contract be determined to be invalid or unenforceable, such determination shall not affect any
other term of this Contract, which shall continue in full force and effect.
ARTICLE 12: DISPUTES
Any and all disputes concerning questions of fact or of law arising under this Contract, which are not disposed of by agreement, shall be decided
by the Executive Director of H -GAC or his designee, who shall reduce his decision to writing and provide notice thereof to CONTRACTOR.
The decision of the Executive Director or his designee shall be final and conclusive unless, within thirty (30) days from the date of receipt of
such notice, CONTRACTOR requests a rehearing from the Executive Director of H -GAC. In connection with any rehearing under this
Article, CONTRACTOR shall be afforded an opportunity to be heard and offer evidence in support of its position. The decision of the
Executive Director after any such rehearing shall be final and conclusive. CONTRACTOR may, if it elects to do so, appeal the final and
conclusive decision of the Executive Director to a court of competent jurisdiction. Pending final decision of a dispute hereunder,
CONTRACTOR shall proceed diligently with the performance of this Contract and in accordance with H -GAC'S final decision.
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ARTICLE 13: LIMITATION OF CONTRACTOR'S LIABILITY
Except as specified in any separate writing between the CONTRACTOR and an END USER, CONTRACTOR's total liability under this
Contract, whether for breach of contract, warranty, negligence, strict liability, in tort or otherwise, but excluding its obligation to indemnify
H -GAC described in Article 14, is limited to the price ofthe particular products/services sold hereunder, and CONTRACTOR agrees either to
refund the purchase price or to repair or replace product(s) that are not as warranted. In no event will CONTRACTOR be liable for any loss of
use, loss of time, inconvenience, commercial loss, lost profits or savings or other incidental, special or consequential damages to the full extent
such use may be disclaimed by law. CONTRACTOR understands and agrees that it shall be liable to repay and shall repay upon demand to
END USER any amounts determined by H -GAC , its independent auditors, or any agency of State or Federal government to have been paid in
violation of the terms of this Contract.
ARTICLE 14: LIMIT OF H -GAC'S LIABILITY AND INDEMNIFICATION OF H -GAC
H -GAC's liability under this Contract, whether forbreach of contract, warranty, negligence, strict liability, in tort or otherwise, is limited to its
order processing charge. In no event will H -GAC be liable for any loss of use, loss of time, inconvenience, commercial loss, lost profits or
savings or other incidental, special or consequential damages to the full extent such use may be disclaimed by law. Contractor agrees, to the
extent permitted by law, to defend and hold harmless H-GAC, its board members, officers, agents, officials, employees, and indemnities from
any and all claims, costs, expenses (including reasonable attorney fees), actions, causes of action, judgments, and liens arising as a result of
CONTRACTOR's negligent act or omission under this Contract. CONTRACTOR shall notify H -GAC of the threat of lawsuit or of any
actual suit filed against CONTRACTOR relating to this Contract.
ARTICLE 15: TERMINATION FOR CAUSE
H -GAC may terminate this Contract for cause based upon the failure of CONTRACTOR to comply with the terms and/or conditions of the
Contract; provided that H -GAC shall give CONTRACTOR written notice specifying CONTRACTOR'S failure. If within thirty (30)
days after receipt of such notice, CONTRACTOR shall not have either corrected such failure, or thereafter proceeded diligently to
complete such correction, then H -GAC may, at its option, place CONTRACTOR in default and the Contract shall terminate on the date
specified in such notice. CONTRACTOR shall pay to H -GAC any order processing charges due from CONTRACTOR on that portion of
the Contract actually performed by CONTRACTOR and for which compensation was received by CONTRACTOR.
ARTICLE 16: TERMINATION FOR CONVENIENCE
Either H -GAC or CONTRACTOR may cancel or terminate this Contract at any time by giving thirty (30) days written notice to the other.
CONTRACTOR may be entitled to payment from END USER for services actually performed; to the extent said services are satisfactory
to END USER. CONTRACTOR shall pay to H -GAC any order processing charges due from CONTRACTOR on that portion of the
Contract actually performed. by CONTRACTOR and for which compensation is received by CONTRACTOR.
ARTICLE 17: CIVIL AND CRIMINAL PROVISIONS AND SANCTIONS
CONTRACTOR agrees that it will perform under this Contract in conformance with safeguards against fraud and abuse as set forth by
H -GAC, the State of Texas, and the acts and regulations of any funding entity. CONTRACTOR agrees to notify H -GAC of any suspected
fraud, abuse or other criminal activity related to this Contract through filing of a written report promptly after it becomes aware of such activity.
ARTICLE 18: GOVERNING LAW & VENUE T'efSo.(1
This Contract shall be governed by the laws of the State of Texas. Venue Fis ion of any suit or cause of action arising under or in
connection with this Contract shall lie exclusively in • minty, Texas. Disputes between END USER and CONTRACTOR are to be
resolved in accord with the law and venue rules of the state ofpurchase. CONTRACTOR shall immediately notify H -GAC of such disputes.
ARTICLE 19: PAYMENT OF H -GAC ORDER PROCESSING CHARGE
CONTRACTOR agrees to sell its products to END USERS based on the pricing and other terms of this Contract, including, but not
limited to, the payment of the applicable H -GAC order processing charge. On notification from an END USER that an order has been
placed with CONTRACTOR, H -GAC will invoice CONTRACTOR for the applicable order processing charge. Upon delivery of any
product/service by CONTRACTOR and acceptance by END USER, CONTRACTOR shall, within thirty (30) calendar days or ten (10)
business days after receipt of payment, whichever is less, pay H -GAC the full amount of the applicable order processing charge, whether or
not CONTRACTOR has received an invoice from H -GAC. For sales made by CONTRACTOR based on this contract, including sales to
entities without Interlocal Contracts, CONTRACTOR shall pay the applicable order processing charges to H -GAC. Further,
CONTRACTOR agrees to encourage entities who are not members of H -GAC' s Cooperative Purchasing Program to execute an H -GAC
Interlocal Contract. H -GAC reserves the right to take appropriate actions including, but not limited to, contract termination if
CONTRACTOR fails to promptly remit H -GAC's order processing charge. In no event shall H -GAC have any liability to
CONTRACTOR for any goods or services an END USER procures from CONTRACTOR.
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ARTICLE 20: I,IOUIDATED DAMAGES
Any liquidated damages terms will be determined between CONTRACTOR and END USER at the time END USER's purchase order is
placed.
ARTICLE 21: PERFORMANCE BONDS FOR INDIVIDUAL ORDERS
Except as described below for fire apparatus, CONTRACTOR agrees to provide a Performance Bond at the request of END USER within
ten (10) days of receipt of END USER's purchase order.
It shall be standard procedure for every order received for fire apparatus that a Performance Bond in the amount of the order be provided to
the END USER. Failure of CONTRACTOR to provide such performance bond within ten (10) days of receipt of END USER'S order
may constitute a total breach of contract and shall be cause for cancellation of the order at END USER's sole discretion. END USER may
choose to delete the requirement for a Performance Bond at END USER's sole discretion. If the bond requirement is waived, END USER
shall be entitled to a price reduction commensurate with the cost that would have been incurred by CONTRACTOR for the bond.
ARTICLE 22:. CHANGE OF CONTRACTOR STATUS
CONTRACTOR shall immediately notify H -GAC, in writing, of ANY change in ownership, control, dealership /franchisee status, Motor
Vehicle license status, or name, and shall also advise whether or not this Contract shall be affected in any way by such change. H -GAC
shall have the right to determine whether or not such change is acceptable, and to determine what action shall be warranted, up to and
including cancellation of Contract.
ARTICLE 23: LICENSING REQUIRED BY TEXAS MOTOR VEHICLE BOARD TIFAPPLICABLEJ
CONTRACTOR will for the duration of this Contract maintain current licenses that are required by the Texas Motor Vehicle Commission
Code. If at any time during this Contract period, any CONTRACTOR'S license is not renewed, or is denied or revoked, CONTRACTOR
shall be deemed to be in default of this Contract unless the Motor Vehicle Board issues a stay or waiver. Contractor shall promptly provide
copies of all current applicable Texas Motor Vehicle Board documentation to H -GAC upon request.
IN WITNESS WHEREOF, the parties have caused this Contract to be executed by their duly authorized representatives.
Signed for Houston - Galveston
Area Council, Houston, Texas:
t eete, Executive Director
Attest for Houston- Galveston
Area Council, Houston, Texas:
'. id i erector of ' ublic Services
Date: IL 201
Signed for Witt O'Brien's LLC 0.0') tialP ,
Washington, DC: 0
Printed Name & Title: tP I..
1
Date: 20
Attest for Witt O'Brien's LLC
Washington, DC: 4+- d er.._ , C.._. .a
Printed Name &Title k_A1 1.1 D Ad t rrFiPL.¢-_ /_ ,ft4cr.4cz
Date: C ( c ( , 20 l 3
H:\CONTRACTS1A1111azards Preparedness, Planning, Consulting And Recovery Services \Witt OBrien's LL .\HP07 -1320
Revised Attachment A
Witt O'Brien's LLC.
All Hazards Preparedness, Planning, Consulting And Recovery Services
Contract No. HP07 -13
The All Hazards Preparedness, Planning Consulting and Recovery Services (for security,
disaster preparedness, and emergency response and recovery) provided under this
contract, and the allowable charges for those services, shall be per contractor's proposal
submitted March 12, 2013 in response to H -GAC Request For Proposals HP07 -13.
Services Included:
24/7 Command Center
When time matters most, clients rely on Witt O'Brien's experienced qualified individuals and watch standers.
Located in Slidell, Louisiana, our 24/7 Command Center is operated by trained responders and is the first call for
the majority of our clients.
Key benefits to this service include:
• 24/7 professional responders
• Experienced Qualified Individuals (QI) and watch standers
• Latest technology
• Back -up Command Center in Houston, Texas
• Technology solution — CommandPro®
CommandPro
CommandPro ®was developed by the world's most experienced and knowledgeable emergency preparedness
teams. The software is most noted for its universal access and complete integration. This affords organizations the
ability to respond faster and with greater resource control.
Web -based Incident Management
CommandPro® is a web -based incident management software that streamlines command and control processes.
The system automates the generation of National Incident Management System (NIMS)- compliant documentation
in support of Incident Command System (ICS) compliance, and provides an automated ICS teaching tool that
facilitates drill planning and exercise documentation.
Incident Command Structure
CommandPro® enables creation of the incident organization stricture. This tool provides clients the capability to
add names and contact information. When changes have been identified to a defined command structure, it is easy
to reflect such changes and make it available geographically.
Key features of CommandPro® include:
• Automated 201, 215, and incident briefing forms
• Enhanced organizational chart wizard
• Incident summary dashboard
• Incident tracking — new and historical
• Planning "P" interface
• Incident Action Plan
• Resource tracking
• Virtual status board
• Incident wall
• Document management tools
• GIS integration
Continuity of Operations Planning
Witt O'Brien's helps ensure that state and local governments, private companies, universities, and hospitals are
fully prepared to meet the challenges of crises and disasters of any kind. Witt O'Brien's works with clients to take
an all- hazards approach to prepare for a single event or threat with a customized program to ensure an adequate
state of readiness.
In addition to assisting with traditional continuity planning, Witt O'Brien's can also provide support in identifying
and assessing alternate facilities, further ensuring continuance of essential functions.
Key continuity planning services include:
• Leadership
• Communications
• Gap analysis
• Business impact analysis — identifying and prioritizing essential functions
• Alternate facilities planning and capability assessment
• Continuity training and exercises
• Technology solution: ePlanProe
Crisis Communications
In an era of ferocious media coverage with rumors and misinformation flowing through traditional news media
and social media networks, your reputation is on the line in a moment's notice. In an emergency, timely
communication with your employees, stakeholders, investors, the media, and the public is crucial. Organizations
cannot afford to miss the first opportunity to communicate. Witt O'Brien's offers comprehensive media training,
media response support, and our proprietary communications technology tool PIERTM. PIERTM is the only
comprehensive, web -based communications software available, integrating stakeholder communications on an all
in-one platform that includes two -way communications via traditional avenues, as well as social media venues.
Key communications services include:
• VuInerability assessments
• Communications and crisis plans
• Crisis management training and coaching
• Spokesperson and public engagement training
• Social media strategies
• Crisis dark site preparation
• Daily public affairs and issue management support
• Joint Information Center (JIC) training and exercises
• Emergency public information officer (PIO) and spokesperson representation
• Media inquiry response — 24/7 coverage by experienced communicators
• Technology solutions — PIERTM and CrisisProTM
CrisisPro
CrisisPro TM is a Software as a Service (SaaS) solution designed to assist your organization in effectively
managing a crisis event by implementing your crisis management plan. Using the internet as a platform,
CrisisProTM takes a systematic process approach to understanding the current situation, forecasting potential
developments, making appropriate crisis management decisions, and documenting and monitoring those decisions
and actions.
CrisisPro TM is designed to provide the crisis management team (CMT) with web -based access, in a secure private
cloud, to:
• Interactive meeting agendas
• Forms for briefings and development of the Planning Case
• Checklists for decision support of pre - defined crisis issues, appropriate actions, and deactivation
• Database for tracking of issues and progress on assigned actions
• Posting of event information and status
• Documentation and custom reports
A powerful tool, CrisisProTM-guides and your CMT through each step .in.the crisis management process and
changes the way organizations respond to a crisis.
Debris Management Planning
Developing a debris management plan is a vital step for state and local governments to ensure the efficient
implementation of debris operations and maximizing of reimbursement for a federally declared disaster.
1 O'Brien's TM
Witt O Brien s electronic debris management solution DebrisPro is a securely hosted, multi device supported,
� Y � PP orted
web - enabled system. It integrates the best of the breed technology, tools, server infrastructure, handheld devices
and a web portal to simplify the basic tasks of managing debris monitoring and removal, contracts management,
and office operations. DebrisProTM, provides an effective way to capture field operations and synchronize
information to the central server over the internet. This allows leadership teams to view reports, charts, and
summaries relevant to their level of authority through a web portal.
Key debris management services include:
• Development of a FEMA- approved debris management plan
• Identification and permitting of temporary debris storage and reduction sites
• Management of large -scale debris removal operations
• Facilitation/coordination with key state and federal agencies to ensure plan compliancy and coordination
• Management of private property debris removal (PDR) /demolition planning operations
• Quality assurance and control programs
• Technology solution — DebrisPro TM
DebrisPro
Witt O'Brien's electronic debris management solution is a securely hosted, multi - device supported, web - enabled
system. It integrates the best of the breed technology, tools, server infrastructure, hand -held devices, and a web
portal to simplify the basic tasks of managing debris monitoring and removal, contracts management, and office
operations. DebrisPro TM provides a distributed as well as a central database - driven platform to create different
rosters, manage contracts and contractors, load tickets, and deliver business results in a timely, productive, and
customizable manner.
DebrisPro TM effectively captures field operations and synchronizes information to the central server over the
internet. This allows leadership teams to view reports, charts, and summaries relevant to their level of authority
through a web portal.
DebrisProTM is designed for:
• Automated ticket collection, scanning, tracking, invoicing, and reporting capabilities
• Categorized and organized debris documentation with secure storage
• Cross- checking original ticket information against contractor data
• Audit and reconciliation of hauler invoices
• Tracking of debris operations using GIS and other mapping technologies
• Electronic ticket generation at each location and instance
• On -site ticket scanning via 2D bar code technology via hand -held devices
• Capture and display of real time information from the site of origination
• Simplified data entry flows to guide operation of technology for debris collection activities
• Financial tools to identify missing contracts or rate lists
• Generation of daily rosters to identify monitoring costs
• Web -based reporting
• Providing comparison strategies like percentage monitoring cost and graphical representation of data
Disaster Recovery
For long -term recovery projects, our team can assist you in coordinating the complex array of federal and
state programs to address complex issues such as housing restoration, business and economic redevelopment,
infrastructure, social services, risk reduction, communications, and public involvement challenges. Drawing on
our team's expertise, Witt O'Brien's can help you design and implement innovative recovery programs to meet
the needs of your organization, stakeholders, and/or employees.
Key disaster recovery services include:
• Expert evaluation
• Debris program management
• Recovery program design and implementation
• Long -term recovery planning and organizational management
• Coordination of recovery programs and resources
• Public assistance/individual assistance management or support
• Project management/oversight
• Donations management
• Crisis communications
• Technology solution — Debris Pro TM
Emergency Operations Planning
Witt O'Brien's has decades of experience in emergency management planning and program development for the
energy; transportation; health care; local, state, and federal government; higher education; and other sectors and is
intimately familiar with all aspects and phases of emergency management. In partnership with our clients, we
produce succinct, clear, understandable, and actionable plans that will directly impact the resiliency of their
organizations.
Our planners ensure that all deliverables are aligned with the latest state and federal guidance and best practices
from the National Response Framework, National Incident Management System (NIMS), CPG 101, NFPA 1600,
and Emergency Management Accreditation Program Standards, as well as cover all mission areas defined in the
National Preparedness Goal.
Key emergency operations planning services:
• Identify personnel, equipment, facilities, and other resources available
• Identify steps to address mitigation concerns during response and recovery activities
• Technology solution — ePlanPro®
Environmental Services
Witt O'Brien's regulatory compliance experts provide comprehensive health, safety, environmental, and security
(HSES) regulatory consulting, planning, and program management services. These services range from on -call
consulting to full -scale program development and implementation. Each of these programs is recognized for being
user friendly, cost effective, and easy to update.
Witt O'Brien's also offers a technology planning tool known as ePlanPro®, a web -based electronic enterprise-
wide planning solution. Maximize your HSES program through Witt O'Brien's comprehensive expertise and
proven resources for compliance and monitoring in the ever - changing regulatory arena.
Key environmental services include:
• Preparing and maintaining regulatory plans
• Permitting
• Regulatory audits and assessments
• Federal grant preparation
• Technology solution — ePlanProo
ePlanPro®
ePlanPro® was developed based on decades of response and contingency planning experience using the latest
technology and strategy to meet industry processes and documentation requirements. ePlanPro® is a robust
system that adapts too many types of plans in national, agency- approved formats. When format changes are
mandated, ePlanPro® makes it easy to keep all plans fully compliant, current, and continually linked.
Using a simple, intuitive browser interface, user's access plans via the web. When a change applies to multiple
plans or multiple agencies, ePlanPro® automatically applies that change to all applicable plans and agencies.
With ePlanPro®, dynamically managed plans are available online to all authorized users and can be downloaded
as PDFs.
Benefits of using ePlanPro® includes:
• Enhances compliance
• Streamlines plan maintenance
• Strengthens oversight and control
• Document management
• Facilitates emergency response
• Increases accessibility
• Quick distribution
• Reduces complexity
• Straightforward and user friendly
Link
Witt O'Brien's subsidiary, LINK Associates International (LINK), offers simulation training to management
teams and individuals. This is a unique opportunity to tackle business risks in a virtual world that is as close to
real life as possible.
The simulation center trains you to deal with threats, recover from them, and be better equipped for the
unexpected. Depending on the program, this could cover the effects a crisis or emergency could have on:
• Your people
• Your assets
• Your reputation
• Your business continuity focus
Enter the new realm of preparedness with LINK's experiential training offerings. We have a suite of audio and
visual equipment to bring training to life — replicating the communication and information flow and the effect you
would actually hear, see and feel. As you work with our professional role players, we'll monitor and record your
response so that we can build on your strengths and identify and rectify weaknesses.
Visit the LINK website to find out more: www.linkassociates.com.
Government Relations
Witt O'Brien's provides clients with superior government relations services based on decades of successful
representation at the federal, state, and local levels. Our team of bipartisan practitioners has served at the
highest levels of government, having held key policy- making positions In major federal agencies,
congressional offices, and political campaigns. Witt O'Brien's specializes in providing clients with carefully
and individually tailored strategies to meet their specific needs and objectives.
Strategic Counsel
By providing strategic counsel to leaders in public and private industries of all sizes, Witt O'Brien's helps to
preempt problems before they develop and identify new opportunities where others may not. We help
create legislative and regulatory goals and implement strategic plans to achieve those goals.
Monitoring and Analysis
Many of Witt O'Brien's clients rely on us to monitor developments in Congress, federal agencies, industry
associations, and corporations to provide up -to -date and insightful information on policy, legislative, and
regulatory issues that affect their interests.
Coalition Development and Management
As part of a comprehensive government relations program, Witt O'Brien's can identify, contact, and motivate a
client's natural constituencies to stimulate their interest and secure their involvement in a client issue. These
constituencies, which then comprise an active support base, can include suppliers, locally elected officials, related
industries, employees, and other organized interest groups.
Hazard Mitigation
Witt O'Brien's provides unrivaled assistance in identifying risks, planning to reduce future losses, and
implementing comprehensive mitigation solutions. Witt O'Brien's further ensures the success of your
hazard mitigation efforts through our comprehensive understanding of all federal and state mitigation
rules and regulations, environmental /historic considerations, hazard identification and risk assessment,
benefit -cost analysis (BCA), federal planning requirements, and project management capabilities.
Key hazard mitigation services include:
Before a Disaster
• Hazard identification and risk assessment
• Development and analysis of hazard mitigation plans
• Vulnerability analysis
• BCA/return on investment (ROI) analysis
• Development of mitigation strategies and approaches /project identification
• Capability assessments
• Explanation of relevant appiicant/state/FEMA responsibilities
• Explanation of federal mitigation program requirements, regulations, and time lines
• Education of potential applicants regarding mitigation opportunities and responsibilities
• Application of mitigation priorities to capital planning
• Advancing mitigation and utility interdependencies through more resilient infrastructure systems
After a Disaster
• Staff augmentation with qualified experts
• Design and implementation of a Hazard Mitigation
Grant Program (HMGP), including the provision of interim staffing support, project development,
application/programmatic review and analysis, BCA, and grants management
• Development of a documentation management system to meet all federal and state requirements
• Explanation of relevant applicant/state/FEMA responsibilities
• Explanation of federal mitigation program requirements, regulations and time lines
• Project evaluation and review
• Explicit guidance on assistance with grant program/project closeout and audits
Higher Education
From campus violence to catastrophic hurricanes and large -scale floods, recent events have demonstrated that the
long -term health of a higher educational institution is inextricably linked to how it prepares for, responds to, and
recovers from disasters.
Our extensive experience encompasses in all phases of crisis management, public safety, security, and business
continuity in higher education. We understand that the bottom line of every comprehensive emergency
management program is to protect lives, minimize damage, and provide a process and structure so that the college
or universi ty can continue or resume its administrative operations and academic programs as quicldy as possible
in a disaster.
Key services for higher educational clients include:
• Safety, security, and emergency management program review and development
• Mitigation planning for mission - critical facilities and infrastructure
• Emergency operations /response planning
• Business continuity planning
• Threat and vulnerability assessments
• Crisis communications and emergency notification
• Standby response and recovery services
• Training and exercises for administrators, staff, and students
• Athletic event and sports facilities risk management
• Emergency /crisis contingency planning for students studying abroad and international programs
• Mass evacuation planning and exercises
• Collaboration/strategic planning with local, state, and federal first responders, public safety officials, and
community organizations
Insurance Recovery
Witt O'Brien's insurance recovery division assists policyholders with their insurance recovery efforts when they
sustain an insurable loss (fire, water, wind, and other named perils). As insurance companies have adjusters
representing their financial interests, Witt O'Brien's has licensed representatives assisting clients with
maximizing their insurance recovery efforts.
Our trained staff will ensure that your right to recovery, under the terms and conditions of the insurance policy,
are satisfied to their fullest and that you are "made whole" as a result of the loss. Witt O'Brien's representatives
level of experience and understanding of the insurance policy allow us to expedite the recovery process, while our
clients continue to manage their day -to -day activities.
Insurance recovery services include:
• Review and assess the insurance policy, and provide the client with a detailed overview
• Contact the insurance company adjuster to schedule future meeting and formulate the scope of damages
• Conduct onsite evaluation of the damaged property, and create a detailed written estimate of damages for
submission to the insurance company adjuster, according to insurance company's standard accepted practices
• Create short- term/long -term goals and recommendations regarding the future handling of the insurance recovery
process
• Contact with the client advising them of the settlement status
• Expedite the claim recovery process in order to avoid shortfalls of cash flow
• Negotiate a favorable settlement (with client approval)
Pier
PIERTM (Public Information Emergency Response) provides flexible solutions for handling internal and external
communications, making it easier to deliver messages, streamline processes, automate tasks, and prevent
inaccuracy during routine events, minor incidents, and major catastrophes.
Communication Management
• Easily customize web pages using content management tools
• Multiple distribution methods including email, text to- voice, and SMS text message
• Subscription manager for stakeholder updates to contact information and desired delivery methods
Two -Way Communication
• Push and pull communications through email distribution, surveys, inquiries, text messaging, and social media
integration
• Integrate RSS feeds to auto- populate web pages with real -time information
• Monitor trending topics to mitigate rumors, track public perception, and strategically plan communications
Remotely Available
• Easy access from web -enabled computers and mobile devices
• Reliable access to contacts, documents, inquiries, and messaging
• Continuity of communications regardless of infrastructure or network disruptions
One Solution
• FulIy integrated system with tools for contact management, content creation and distribution, inquiry
management, and social media engagement
• Every PIERT'`M feature works alone or in partner with other functions
• PIERTM's efficiency saves time, money, and resources by streamlining workflow
Plan Development
We offer comprehensive health, safety, environmental, and security (HSES) regulatory consulting; planning; and
program management services to numerous industries that are user friendly, cost effective, and easy to update.
Key plan development services encompass:
• Compliance plans and permits
• Assessments
• Regulatory plans: spill prevention, control, and countermeasure plans (SPCC); dock operations manuals (DOM);
stone water plans (SWP)
• Non - regulatory plans: business continuity plans; crisis management plans; crisis communications plans;
emergency response plans; tactical response plans
• Trainings, drills, and exercises
• Vessel response plans
• Technology solution — ePlanPro ®, a web - based, electronic enterprise -wide planning solution
Preparedness Services
Witt O'Brien's helps ensure that state and local governments, universities, hospitals, and the private sector are
fully prepared to meet the challenges of crises and disasters of any kind. Our all- hazards approach helps clients
prepare for a single event or threat with a customized program to ensure an adequate state of preparedness.
Key preparedness services include:
• GAP Analysis — Witt O'Brien's provides staff experienced in local, state, and federal emergency management,
as well as hospital and educational institution safety and security, to assess emergency programs, plans, and
procedures against federally mandated requirements and nationally accepted best practices. This allows clients to
focus efforts on areas of weakness and provides guidance to meet identified requirements.
• Comprehensive Emergency Management Planning — Witt O'Brien's has decades of experience in all phases
state and local emergency management and plan development. We provide clients with the knowledge and
support they need to develop and refine plans and procedures that are compliant with the National Response
Framework, National Incident Management System (NIMS), and other federal guidance.
• Continuity of Operations — Continuity of operations planning is vital to ensuring that essential functions and
services are continued with minimal or no disruption and that government is maintained throughout any type of
disaster. Witt O'Brien's has been on the ground with state and local government during and after disasters. We
assist with identification of essential functions and services, critical staff and resources, vital records and database
requirements, and in planning for resumption of critical functions on site or at alternate facilities.
• Crisis Management -- As industry leading emergency management professionals, Witt O'Brien's understands
the steps that organizations must take to respond to unforeseen events. Witt O'Brien's assists in preparing for and
• responding to unseen crises by identifying response triggers, developing the response mechanisms to protect life
safety and property, and providing accurate and effective internal and external communication to those affected.
• Debris Management Planning — Debris operations can be the single most costly task associated with a disaster.
Developing a debris management plan is a vital step for state and local governments to ensure the efficient
implementation of debris operations and maximizing of reimbursement for a federally declared disaster. Witt
O'Brien's electronic debris management solution, DebrisPro is a securely hosted, multi - device supported,
web - enabled system that integrates the best -of -the -breed technology to simplify basic tasks of managing debris
monitoring and removal, contracts management, and office operations.
Public Health Preparedness
Witt O'Brien's has the industry experts and experience needed to support the development of public health
preparedness capabilities. Some of our most notable projects include the successful implementation of a statewide
strategic national stockpile full -scale exercises and statewide pandemic influenza plans.
Key public health preparedness services include:
• Emergency operations coordination (EOC)
• Emergency public information and warning
• Fatality management
• Homeland Security Exercise and Evaluation Program (HSEEP)
• Law enforcement and public heaith joint bioterrorism investigations
• Information sharing
• Medical countermeasure dispensing
• Medical material management and distribution
• Non - pharmaceutical interventions
• Public health surveillance and epidemiological investigation
• Responder safety and health
Recovery Planning – - _
Witt O'Brien's supports your long -term recovery planning efforts - either before or after a disaster occurs better
positioning you to restore your community and maximize the recovery process by building back stronger, safer,
and smarter than ever before.
Witt O'Brien's has supported communities with disaster recovery efforts associated with nearly every significant
disaster in the United States. This experience — including the implementation of long -term recovery plans that we
have developed on behalf of our clients -- brings practical, real -world understanding to your community's
planning efforts, making it more complete and effective.
Key recovery planning services include:
• Completion of a community risk profile, to both identify and assess the risk to broad -based community functions
and services
• Evaluation of actual or projected disaster impacts across broad community sectors (e.g., housing, infrastructure,
economy)
• Identification of key stakeholders for recovery planning and implementation efforts
• Community education, outreach, and media affairs
• Recommendation of an effective recovery planning organization and process
• Facilitation of the identification of priority recovery functions and priorities (including specific projects to jump-
start the recovery if a disaster has already occurred or to address specific known hazards)
• Interagency coordination services
• Technology solutions – CrisisProTM and ePlanPro®
Response Management
No commercial organization responds to more events than Witt O'Brien's. We provide clients with a full suite of
services to help make their response to crises more efficient and effective. We offer responders who have hands -
on experience in strategic and tactical decision making, as opposed to equipment providers and response
contractors who act under the direction of others. Our Incident Commanders and response professionals have
managed or provided technical support for some of the largest natural disasters and environmental emergencies,
including the Deepwater Horizon oil spill and Hurricanes Katrina, Rita, Ike, and Gustay.
Additional response services include:
• Qualified Individual (QI) representation
• Spill management/incident management teams
• Technical advisors
• Emergency operations center (EOC) management or augmentation
• Logistics management and planning
• Resource identification and mobilization
• Operations support
• Geographic information systems (GIS) support/data analysis
• Claims program implementation
• Finance and administration
• Event and effort documentation
• After- action analyses and evaluations
• Technology solutions – CommandPro® and PIERT"
Security
Witt O'Brien's onshore and offshore facilities security and vessel security services help clients address the
requirements of the Department of Transportation's HAZMAT Transporter /Offeror, Chemical Facility Anti -
Terrorism Standards (CFATS), and Maritime Transportation Security Act of 2002 (MTSA) regulations. Our web -
based application allows a Witt O'Brien's security professional to monitor your security program.
Witt O'Brien's can elevate your security program to proactively meet evolving government regulations and
requirements, while adding a valuable layer of security for your onshore and offshore investments.
Key security services include:
• Grant programs
• Web = based security programs .
• Security risk management and mitigation
• Homeland Security requirements (MTSA, CFATS, TSA)
• Ship Security Alert System (SSAS)
• Evaluating existing security programs
• Combining security and oil spill response
• Security assessments
• Security audits
• CSO web -based application
• Exercise, drill, and training programs
• Security plans
• Waterway Suitability Assessments (WSA)
• Federal review process facilitation
Texas Private Security Bureau License Na. B18230
Training and Exercises
Witt O'Brien's provides a complete suite of standard training offerings that include organizational leadership,
compliance, command and control, and functional needs. We have assembled a staff of nationally recognized
trainers; former State Emergency Management Training Officers; an original author of National Incident
Management System (NIMS) /Incident Conunand System (ICS); and reputable training personnel in mitigation,
recovery, and regulatory compliance. We stand alone when it comes to our ability to provide emergency
management, disaster management, and risk reduction training.
With extensive real -life experience in actual crisis and emergency response management, Witt O'Brien's offers a
number of domestic and international exercises and drills. Our expertise includes design and execution of drills,
tabletop, functional, and full -scale exercises that meet and exceed the Homeland Security Exercise and Evaluation
Program (HSEEP) standards, along with such programs as the National Preparedness for Response Exercise
Program (NPREP) and the training reference for Oil Spill Response Guidelines for all -risk exercises. We
specialize in the integration of public and private - sector players in our exercises.
Key training and exercise services include:
• Equipment deployment drills
• Seminars, drills, tabletop, functional, and full -scale exercises and after- action reviews
• Critical infrastructure assessments
• Natural and technological hazards functional training
• Response (ICS organizational and position - specific training)
• Recovery (pre - disaster, long -term, and economic recovery training)
• Individual and organizational leadership training
• Regulatory training for storm water, spill prevention, control, and countermeasures (SPCC); facility response
plans (FRP), Emergency Planning and Community Right -to -Know Act (EPCRA)/Resource Conservation and
Recovery Act (RCRA), and security
Venue Preparedness
Venue managers face many challenges including crowd management, customer satisfaction, vendor management
and performer relations. In these days of cost cutting and increased expectations, preparing for unexpected events
can be a secondary priority. But incidents ranging from increasingly common stage structure collapses to unusual
weather threats suggest the need for a more prominent emphasis on preparedness.
Consider an independent gap analysis of your venue's preparedness: Have you identified the full spectrum of
potential threats, and developed detailed plans to address each one? How well- versed are your staff and
contractors in their roles in the plan? Has their knowledge been tested through training and exercises? Do you
have a true partnership with your local public safety partners?
Rates
Staff Hourly Rates
Witt O'Brien's offers the job titles and rates shown below in order to build our team and deliver any services
required by the End -User. Upon selection as an End- User's planning or recovery services contractor, we will meet
with the End -User in order to develop a staffing pattern and timeline that is both realistic and which meets the
needs of the End -User. This budget will then serve as the basis for our first task order with the End -User, and will
provide a "not to exceed" cap on contract services unless and until the End -User modifies the task order or
otherwise adjusts the contract services agreement.
The list of job titles and rates below reflect the most lilcely job titles that we believe could be applicable to an
HGACBuy End -User in their Disaster Preparedness and Emergency Response and Recovery needs, but are not
limited to this list. As task orders are developed under the contract, Witt O'Brien's will discuss the level of
support needed for each task and assign appropriately skilled personnel to ensure that job requirements are met.
The exact staffing levels and types of staffing utilized will be coordinated with and agreed to by the HGACBuy
End -User. Witt O'Brien's will provide all or some of personnel listed in the tables below, on an as needed or
requested basis, at the direction of the HGACBuy End -User and at the rates offered here. Witt O'Brien's can also
provide hazardous materials specialists, public information spokespersons, building inspectors, building
demolition supervisors, site security personnel, water -borne debris removal specialists and other disaster recovery
personnel upon request.
Expenses
Depending on the client and their needs, expenses will be negotiated with the End -User. Witt O'Brien's passes all
third party administrative expenses (travel, lodging, meals, incidentals, rental cars, transportation, parking, etc.)
on to the client at cost with no mark -up.
Internal costs, such as for photocopies, faxes etc, are not charged back to the customer routinely when they are
very minimal in our recovery services provided in the field.
In the event of large scale printing utilizing an outside printing firm with which we have contracts for best - pricing
(i.e. FedEx Office, Staples) or significant overages in employee telephone allowances, the expenses, upon review
and auditing, and with all receipts and supporting documentation attached, will be billed to the client/End -User as
actual.
For travel expenses incurred such as lodging, mileage reimbursement, meals and incidentals, employees will
adhere to the US General Services Administration GSA schedule (unless a particular State's rules overrule). More
information can be found at the following website: http:// www .gsa.gov /portal/content/104877
Rates include equipment (cell phones, computers, printers, cameras and GPS units), supplies, labor, overhead,
freight, taxes, and insurance.
Services Incurring Additional Costs
ADMS Hand Held Units
Should the client choose to use a paperless, electronic load ticketing system, an additional $2.50 /per hour for
Collection Site and Debris Site Monitors and Field Supervisors will apply (but data entry costs may not apply).
Laser Volume Scanner
If LVS is utilized, additional fees may be incurred (but labor cost reductions may be realized).
Special Project Requirements
Special costs, such as soil and water sampling, arborist services, variable message boards, aerial photography,
boat rental and other required services not directly related to debris monitoring labor costs will be sourced at local
rates and direct billed without markup.
Planning and Training _ _
Such services may be provided at lump sum rates (per plan or training session).
Titiell,abor C Rate
Senior Principal $284.35
Principal $284.35
Public Assistance Officer III $284.35
Public Assistance Officer I $180.95
Appeals Specialist $180.95
Mitigation Specialist III $180.95
Mitigation Specialist II $155.10
Insurance Specialist III $284.35
Insurance Specialist 1I $180.95
Insurance Specialist I $129.25
State Public Assistance Coordinator III $180.95
State Public Assistance Coordinator 1I $155.10
Debris Specialist III $155.10
Trainer III $155.10
Trainer I $129.25
State Public Assistance Coordinator I $129.25
Debris Specialist II $124.08
Debris Specialist I $103.40
Debris Monitor I $77.55
Operations Specialist $155.10
Accountant Level II Journal Entry $77.55
Grant Administrative Supervisor $155.10
Grant Administrator $129.25
Administration Assistant III $103.40
Administration Assistant II $77.55
Administration Assistant I $51.70
Debris Project Manager $88.00
Debris Deputy Project Manager $72.00
Debris Operations Coordinator $65.00
Debris Data and Reports Mangier $57.50
Debris Environmental Compliance Specialist $59.00
Debris GIS Analyst / Mapping Coordinator $59.00
Debris Field Supervisor $53.00
Debris Site Tower Monitors $40.00
Debris Collection Site Monitors $39.00
Debris Roving Monitors $40.00
Debris Load Ticket Data Entry Clerks $29.00
Debris Billing and Invoice Analyst $40.00
Administrative Assistants $27.00
Debris Management Planner / Trainer $98.00
Exhibit B
WITTO ' BRIEN ' S
July 29, 2013
Deborah Echols, CPA
Director of Finance
P.O. Box 1089
City of Port Arthur, TX 77641
RE: City of Port Arthur Use of Witt O'Brien's Contract with the Houston - Galveston Area
Council
Dear Ms. Echols:
This letter is to confirm The City of Port Arthur's ( "the City") intent to make available the services
of Witt O'Brien's, LLC. via the contract between Witt O'Brien's and the Houston - Galveston Area
Council ( "H -GAC ") dated June 4, 2013 ( "the H -GAC Contract ").
Services will only be performed by Witt O'Brien's for the City upon the instruction of the City and
after a task order or purchase order has been issued by the City. Prior to issuing a task order, Witt
O'Brien's will provide the City with a proposed budget for review and approval. The Task Order
issued by the City shall include a Not to Exceed Price.
The terms, conditions and pricing of the H -GAC contract shall apply to the services provided by
Witt O'Brien's to the City. The City agrees to waive the performance bond requirement of the H-
GAC Contract. Witt O'Brien's agrees that the forum for resolution of disputes shall be Jefferson
County, Texas.
Witt Group Holdings, LLC City of Port Arthur
V titA OtAL/1
K. Tim Perkins Floyd T. Johnson
President, CEO City Manager
1501 M Street NW, 5th Floor, Washington, DC 200051 t. 202.585.0780 f. 202.585.0792 1 www.wittobriens.com