HomeMy WebLinkAboutPR 17774: 2ND YEAR (1ST RENEWAL) OF AGREEMENT WITH WITT O'BRIEN'S, LLC FOR DEBRIS REMOVAL IN THE EVENT OF AN EMERGENCY MEMORANDUM
PUBLIC WORKS DEPARTMENT
TO: Floyd T. Johnson, City Manager
FROM: Ross Blackketter, P.E., Director of Public Works
SUBJECT: P.R. # 17774, Debris Monitoring for Emergency Event
DATE: 26 July 2013
RECOMMENDATION:
It is recommended that the City Council approve Proposed Resolution No. 17774 authorizing the
City Manager to execute the 2n year (1 renewal) of the agreement with WittIO'Brien's, LLC
(formerly O'Brien's Response Management Inc.) of Fort Lauderdale, Florida for Debris
Monitoring in the event of an emergency.
BACKGROUND:
This is the 2 " year (1 renewal) of the agreement with WittfO'Brien's, LLC (formerly O'Brien's
Response Management Inc.) of Fort Lauderdale, Florida for Debris monitoring in the event of an
emergency. This contract was approved by the City Council in Resolution 12 -310 in order to
meet the requirements of the Federal Emergency Management Agency (FEMA) for all debris
removal in the event of a disaster.
BUDGETARY /FISCAL EFFECT:
Funding will be provided for in the appropriate disaster /emergency recovery project accounts.
EMPLOYEE /STAFF EFFECT:
None.
SUMMARY:
It is recommended that the City Council approve Proposed Resolution No. 17774 authorizing the
City Manager to execute the 2n year (1 renewal) of the agreement with WittIO'Brien's, LLC
(formerly O'Brien's Response Management Inc.) of Fort Lauderdale, Florida for Debris
Monitoring in the event of an emergency.
a 4/
Ross E. Blackketter, P.E.
Director of Public Works
"Remember, we are here to serve the citizens of Port Arthur"
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P. R. 17774
07/22/13 reb
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE THE SECOND YEAR (1 RENEWAL) OF THE
AGREEMENT WITH WITT 1 O'BRIEN'S, LLC (FORMERLY
O'BRIEN'S RESPONSE MANAGEMENT INC.) OF FORT
LAUDERDALE, FLORIDA FOR DEBRIS MONITORING FOR THE
CITY OF PORT ARTHUR IN THE EVENT OF AN EMERGENCY OR
DISASTER.
WHEREAS, it is deemed in the best interest of the City of Port Arthur to have a service
in place for Debris Monitoring in the event of an emergency or a disaster; and,
WHEREAS, on July 24, 2012, per Resolution 12 -348; the City entered into a one year
agreement with the option to renew for two (2) additional years with O'Brien's Response
Management Inc. of Fort Lauderdale, Florida, which has merged with another firm to become
WittIO'Brien's, LLC; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager is hereby authorized to execute the second year of a contract
attached hereto as Exhibit "A" with WittIO'Brien's, LLC (formerly O'Brien's Response
Management Inc.) of Fort Lauderdale, Florida for Debris Monitoring for the City of Port Arthur
on a unit price basis; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED, AND APPROVED this the day of , A.D. 2013 at
a meeting of the City of Port Arthur, Texas by the following vote:
AYES: Mayor
Councilmembers:
P. R. 17774
Page 2
Noes:
Mayor
ATTEST: APPROVED AS TO FORM:
tit-
Sherri Bellard Valecia izent
City Secretary City Attorney
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF
FUNDS:
/ 42 , 4-tho4/
Floyd T. Johnson Deborah Echols, CPA
City Manager Director of Finance
6 4‘/Zie
Ross E. Blackketter, P.E. Shawna Tubbs, CPPO
Director of Public Works Purchasing Manager
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EXHIBIT A
CONTRACT FOR
DEBRIS REMOVAL & EMERGENCY SERVICES FOR
THE CITY OF PORT ARTHUR
THIS AGREEMENT, made this 6 day of August , 2013, by
and between the City of Port Arthur, a municipal corporation organized under the
laws of the State of Texas, hereinafter called "OWNER" or "CITY" and
WittjO'Brien's, LLC (formerly O'Brien's Response Management Inc.)
a(n) corporation herein acting by and through Tim Perkins,
Individual, firm, partnership, or corporation
President hereinafter called "CONTRACTOR ".
WITNESSETH: That, for and in consideration of, the payment terms, conditions,
and agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. Pursuant to Resolution No. 12 -348, the City entered into a one -year contract
with the option of renewal for two additional years. The parties hereby agree to
exercise said option for a second year.
1. Upon receipt of the Notice to Proceed, the CONTRACTOR shall initiate
work under this contract within 24 hours,
:. - - - . . - : .. - . The term of this contract shall
be for the duration of the emergency or disaster recovery period as
determined by the City Council of the City of Port Arthur.
2. During the term of this Contract, the CONTRACTOR will furnish at his own
expense all of the materials, supplies, tools, equipment, labor, and other services
necessary to connection therewith, excepting those supplies specifically not
required of CONTRACTOR in the Specifications items mentioned in the attached
bid proposal
3. The CONTRACTOR agrees to perform all the work described in the
Specifications and contract documents and comply with the terms therein for unit
prices as stated in the attached Bid- -Farm Proposal
4. The term "Contract Documents" means and included the following:
(A) Agreement
{B} i +tation-to Bid
(C) G In
(D) Specifications*
(E) Bid
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Pfepesa/*
(F) ted I Sh
* These items were attached to the original letting contract. The
agreement only is included for this renewal.
5. This Agreement shall be binding upon all parties hereto and their respective
heirs, executors, administrators, successors, and assigns.
6. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be
executed by their duly authorized officials, the Agreement in two (2) copies, Y � 9 O ies each P
of which shall be deemed an original on the date first above written.
OWNER ATTEST
BY:
Floyd T. Johnson Sherri Bellard
City Manager City Secretary
CONTRACTOR
BY:
Tim Perkins
President
WittIO'Brien's, LLC (formerly O'Brien's Response Management Inc.)
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