HomeMy WebLinkAboutPR 17862: INTERLOCAL CONTRACT TO SECURE GRANT FUNDING FROM THE TX AUTOMOBILE THEFT PREVENTION AUTHORITY FOR OPERATION OF THE SOUTHEAST TEXAS AUTO THEFT TASK FORCE P.R. No. 17862
8/19/13 re
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE AN INTERLOCAL CONTRACT WITH THE CITY OF
BEAUMONT, JEFFERSON COUNTY, JASPER COUNTY, AND
ORANGE COUNTY TO SECURE GRANT FUNDING FROM THE
STATE OF TEXAS AUTOMOBILE THEFT PREVENTION
AUTHORITY FOR OPERATION OF THE SOUTHEAST TEXAS
AUTO THEFT TASK FORCE
WHEREAS, the City of Beaumont has received a grant for the period of September 1,
2013 through August 31, 2014; and,
WHEREAS, the Port Arthur City Council desires to enter into an Interlocal Contract
with the City of Beaumont (as grant holder), Jefferson County, Jasper County, and Orange
County for the purpose of securing grant funding from the Automobile Theft Prevention
authority of the State of Texas for operation of the Southeast Texas Auto Theft Task Force for
the continuation of the grant through August 31, 2014, copy attached as Exhibit "A ".
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR, TEXAS:
Section 1. That, the facts and opinions in the preamble are true and correct.
Section 2. That, the City Council of the City of Port Arthur hereby authorizes the
City Manager to execute an Interlocal Contract and cooperative working agreement with the
City of Beaumont (as grant holder), Jefferson County, Jasper County, and Orange for the
purpose of securing grant funding from the State of Texas Automobile Theft Prevention
authority for operation of the Southeast Texas Auto Theft Task Force for the continuation of the
grant through August 31, 2014, in substantially the same form as attached hereto as Exhibit "A ".
Section 3. That, the City of Beaumont will forward all signature pages to the City
Secretary.
Section 4. That, the parties are seeking grant funds of $ 564,338.00 with the City of
Port Arthur contributing matching funds of $ 33,593.00. In addition no "in kind" funds are
required of the City of Port Arthur. The City will provide cell phone service for $ 624.00. The
total cost to the City is $ 34,217.00. Other parties will provide matching funds of $ 530,121.00.
Section 5. That, a copy of the Resolution be spread upon the minutes of the City
Council.
READ, ADOPTED, AND APPROVED on this the day of
2013, at a regular meeting of the City council of the City of Port Arthur, Texas, by the following
votes: AYES:
•
Mayor:
Councilmembers:
NOES: •
Mayor
ATTEST:
City Secretary
APPROVE 1 AS TO FORM:
•
City Attorney
APPROVED FOR ADMINISTRATION:
City Manager
APPROVED AS TO AVAILABILITY OF FUNDS:
.
Director of Finance
INTERLOCAL AGENCY
AGREEMENT
FY2014
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INTERLOCAL CONTRACT
SOUTHEAST TEXAS AUTO 'THEFT TASK FORCE
STATE OF TEXAS §
COUNTY OF JEFFERSON
ERSON §
This Interlocal Contract, ( "Contract ") is entered into between the City of Beaumont, a
municipal corporation situated in Jefferson County, Texas, ( "Beaumont "), the City of Port Arthur,
a municipal corporation situated in Jefferson County, Texas ( "Port Arthur") , Jefferson County, a
political subdivision of the State of Texas ( "Jefferson County ") , Hardin County, a political
subdivision of the State of Texas ( "Hardin County "), Jasper County, a political subdivision of the
State of Texas ( "Jasper County "), and Orange County, a political subdivision of the State of Texas
( "Orange County ") pursuant to the Interlocal Cooperation Act, Tex. Gov't Code Ann. Sec. 791.001
- 791.027 (Vernon 1997).
WITNESSETH
Whereas, Beaumont, Port Arthur, Hardin County, Jasper County, Jefferson County,
and Orange County, collectively herein after referred to as "Parties ", seek to contract or agree with
each other to perform certain governmental functions and services in a joint cooperative agency which
is known as the Southeast Texas Auto Theft Task Force ( "Task Force "); and
Whereas, the Parties are each independently authorized, pursuant to Tex. Gov't. Code Ann.
Sec. 791.001 to enter into a joint contract to provide a governmental function or service which each
party to the Contract is authorized to perform individually; and
Whereas, the Parties wish to file a joint application for grant funding (FY2014) with the
Automobile Burglary and Theft Prevention Authority of the State of Texas ( "Authority ") in the
amount of $564,338.00; and
1
Whereas, the Parties believe it to be in the best interest of the Parties to continue the
operation of the Task Force based upon positive results of prior operations of the Task Force which
include, but are not limited to, demonstrated decreases in the number of reported auto thefts; and
Whereas, there are approximately 404,537 registered motor vehicles in Jefferson, Hardin,
Jasper, and Orange Counties combined; and
Whereas, since the inception of the Task Force in 1993 officers in the Task Force have
made approximately 2,122 arrests, filed approximately 3,873 auto related criminal cases with
prosecuting authorities, recovered more than 41,642 vehicles valued at an estimated $44,516,424
along with other property estimated at $4,948,994; and
Whereas, the Parties have agreed to provide $ 547,010 in funding (personnel services,
equipment, vehicle supplies, salaries, benefits, and insurance) to be used to match the funding sought
from the Authority; and
Whereas, the Parties believe that it is in their mutual interest to enter into this Contract to
carry-out operations of the Task Force; and
Whereas, the Parties agree to abide by all pertinent federal, state and local laws and
regulations;
NOW, 'THEREFORE, IT IS HEREBY AGREED AS FOLLOWS:
ARTICLE L
1.01 The purpose of this Contract is to continue the operation of the Task Force pursuant to a
joint application filed with the Authority for FY 2014 grant funding of the Task Force. (See
Exhibit "A" which is attached hereto and incorporated herein.)
1.02 The Parties to this Contract hereby mutually agree to cooperate to whatever extent is
2
necessary to carry out the work plan set forth in the grant application.
ARTICLE II.
2.01 The term of this Contract shall be for a period of one (1) year from and after the date of
August 31, 2013 subject to other termination rights of the Parties as established in this
document.
ARTICLE M.
3.01 As a condition and part of this Contract, the Parties agree to contribute a total of
$547,010 in match funding for operation of the Task Force in the following amounts:
Match by the City of Beaumont $ 463,670
Match by the City of Port Arthur $ 33,593
Match by Jefferson County $ 25,405
Match by Hardin County $ 24,342
Match by Jasper County -0-
Match by Orange County -0-
ARTICLE IV.
4.01 The expenditure of funds, including the anticipated receipt of $564,338.00 from the
Authority is set out in Exhibit "B" which is attached hereto and incorporated herein.
ARTICLE V.
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5.01 Beaumont is designated as the primary agency ( "GRANTEE ") for purposes of this
Contract and for purposes of receipt and disbursement of all funds received from the
Authority. Beaumont shall designate an officer of the Beaumont Police Department to
serve as the coordinator for the Task Force who shall be authorized to establish rules,
regulations, directives, etc. for operation of the Task Force and the administration of
funding for the Task Force.
ARTICLE VL
6.01 Upon termination of this Contract, right, title and ownership of non - expendable property
acquired pursuant to this Contract will revert to the individual party for which it was
acquired, subject to the statutes of the State of Texas and approval of the Authority.
ARTICLE VIL
7.01 Beaumont, Port Arthur, Hardin County, Jasper County, Jefferson County, and
Orange County as political subdivisions, are governed by the Texas Tort Claims Act,
Chapter 101.001 et seq., Civil Practice and Remedies Code. Beaumont, Port Arthur,
Hardin County, Jasper County, Jefferson County and Orange County warrant and
represent to each other that they are self-insured or commercially insured for all claims
falling within the Texas Tort Claims Act.
7.02 Each party to this Contract agrees that it shall have no liability whatsoever for acts or
omissions of an individual employed by another party regardless of where the individuals'
actions occurred. Each party is solely responsible for the action and/or omissions of it's
employees and officers.
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ARTICLE VIII.
8.01 The Parties certify that the Task Force is a program which meets all the requirements of
the Authority program, that the information set forth in this Contract is correct, and that
the Parties will comply with the appropriate provisions of the Authority.
8.02 The Parties assure and certify that they will comply with the regulations, policies,
guidelines, and requirements set forth in the "assurances" section of the 2014 Grant
Application and the Administrative Guide issued by the Authority pursuant to the
acceptance and use of any federal funds. If any of the provisions of the "assurances" are
applicable pursuant to statutes of the State of Texas, the Parties will comply with those
pertinent parts.
8.03 The Parties assure and certify to the Authority that they are in compliance with Subtitle
A, Title ll of the Americans with Disabilities Act (A.D.A.), 42 U.S.C. 12131- 12134, and
Department of Justice implementing regulation 28 C.F.R., Part 35.
8.04 Attached as Exhibit "C" is a digest representing the Authority's approved budget summary
for grant SA -T01- 10040 -13. The Parties agree that they shall be responsible for
determining, prior to expenditure of funds, that:
1. Salaries are in accordance with local policy of participating agencies.
2. Personnel are classified in accordance with the needed qualification for the
position.
3. Fringe benefits are in accordance with local policy of the participating agencies.
4. Travel policy is in accordance with the travel policy of the City of Beaumont.
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ARTICLE IX.
9.01 This Contract may only be amended by mutual agreement of the Parties hereto in writing
and any amendments shall be attached to and incorporated into this Contract.
ARTICLE X.
10.1 In case any one or more of the provisions contained in this Contract shall be held to be
invalid, illegal or unenforceable in any aspect, such invalidity, illegality or unenforceability
shall not affect any other provision of the Contract, and this Contract shall be construed
as if such invalid, illegal or unenforceable provision had never been contained herein.
ARTICLE XI.
11.01 This Contract supersedes any and all other agreements, either oral or in writing, between
the Parties hereto with respect to the subject matter hereof, and no other agreement,
statement or promise relating to the subject matter of this agreement which is not
contained herein shall be valid or binding.
6
EXHIBIT A
Watch our Car AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
Revised 12/11
APPLICATION FOR STATE ASSISTANCE
AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY (ABTPA)
1. For ABTPA Use Only 3. a. Date Submitted b. Applicant Identifier
2. State Program Classification (For ABTPA Use Only) 4. a. Date Received by State b. State Application Identifier
5. Applicant Information
a. Legal Name: City of Beaumont c. Organizational Unit: Beaumont Police Department
b. Address (give street or P. O. Box, City, County, State, and Zip Code) d. Name and telephone number of person to be contacted on matters
P.O. Box 3827 involving this application (give area code)
Beaumont, Jefferson County, Texas 77704 Lt. Chris Schuldt (409) 654-3600
6. State Payee Identification Number: 7. Type of Applicant (enter the appropriate letter in box)
740002789 A. State H. Independent School District
B. County I. State Controlled Institution of Higher Learning
C. Municipal J. Private University
D. Township K. Indian Tribe
E. Interstate L. Individual
F. Intermunicipal M. Nonprofit Organization
G. Special District N. Other (specify):
8. Type of Application: 9. Name of Grantor Agency:
❑ New X Continuation ❑ Revision Texas Automobile Burglary & Theft Prevention Authority
4000 Jackson Avenue
If Revision, check appropriate box(es). Austin, Texas 78731
Phone: (512) 374 -5101
Fax: (512) 374 -5110
❑ Increase Award ❑ Decrease Award ❑Other (specify) Website: vvww.txwatchyourcar.com
❑ Increase Duration ❑ Decrease Duration
10. Title of Project: 11. Areas of Project Activities (Cities, Counties, States, etc.)
Southeast Texas Auto Theft Task Force Jefferson, Hardin, Orange, Jasper Counties and all municipalities
therein
12. Proposed Project 13. Is application subject to review by state executive order 12372 process?
Start Date: September 1, 2013 ❑ YES, this application was made available to the Texas Review and Comment System
Ending Date: August 31, 2014 (TRACS) for review on
Date
14. Funding Summary: ❑ Program is not covered by E. O. 12372
Total of a, b, & c must agree with d.
Note: Please enter whole dollars for the amounts
requested.
a. Total State Grant Funds $ 715,721 ❑ Program has not been selected by state for review
Requested (ABTPA) X NO.
15. Is the applicant delinquent on any federal debt?
b. Cash Match $ 207,713
c. In -Kind Match $ 308,660 ❑ YES If "Yes" attach an explanation X NO
d. TOTAL(s) $ 1,231,636
16. To the best of my knowledge and belief, all data in this application is true and correct. The document has been duly authorized by the goveming
body of the applicant and the applicant will comply with the attached assurances if the assistance is awarded.
Kyle Hayes City Manager (409) 880-3708
a. Typed name of Authorized Official b. Title c. Telephone Number
d. Signature of Authorized Official e. Date Signed
Wat ryprcar AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
PROJECT APPROVAL INFORMATION
Item 1.
Does this assistance request require state, Name of Goveming Body
local, regional, or other priority rating? Priority Rating
❑ Yes XNo
Item 2.
Does this assistance require state, or local Name of Agency or Board
advisory, educational, or health clearance? (Attach Documentation)
❑ Yes XNo
Item 4.
Does this assistance request require state, Name of Approving Agency A.B.T.P.A.
local, regional, or other planning approval?
X Yes ❑ No
Item 6.
Will the assistance requested serve a Name of Federal Installation
federal installation? Federal Population Benefiting from Project
❑ Yes XNo
Item 8.
Will the assistance requested have an See instructions for additional
impact or effect on the environment? information to be provided.
❑ Yes XNo
Item 9.
Will the assistance requested cause the Number of Individuals
displacement of individuals, families, Families
businesses or farms? Businesses
❑ Yes X No Farms
Item 10.
Is there other related assistance on this See instructions for additional
project (previous, pending, or anticipated)? information to be provided.
❑ Yes XNo
warn a ar AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
BUDGET SUMMARY
Section A- Budget Summary
Budget Categories (2) (3) 4
ABT A Cash In-Kind Tot
n h Match In -al
e d Funds Match
u
I
e
1 A Personnel (Direct Salaries) 451,238 5,112 211,505 667,855
2 A Personnel (Fringe Benefits) 54,273 118,325 82,525 255,123
3 B Professional and Contractual 0 0 0 0
Services
4 C Travel 11,697 0 11,697
5 D Equipment 104,482 27,500 0 131,962
6 E Supplies and Direct Operating 94,051 56,776 14,172 164,999
Exp.
7 Total Direct Charges (Sum of 1 -6) 715,721 207,713 308,202 1,231,636
8 F Indirect Costs 0 0 0 0
9 TOTALS (Sumof7 -8) 715,721 207,713 308,202 1,231,636
Section B -Cash and /or In -Kind Match
Enter separately each source of matching funds and the amounts.
Total Match must agree with the total of Line 9, Column 2 and Column 3 above and the total of lines 14
(b) and (c) on ABTPA -1.
CASH TOTAL 207,713
Source Amount Source Amount
City of Beaumont 155,812 Hardin County 14,342
City of Port Arthur 18,461
Jefferson County 19,098
PROGRAM INCOME (To be utilized.) TOTAL
Total Program Income (available) $ 50,651
IN -KIND (Total must agree with ABTPA -1, Line 14c.) TOTAL 308,202
Schedule Amount Schedule Amount
A 294,030 D 0
B 0 E 14,172
C 0
TOTAL MATCH
515,915
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SCHEDULE A
PERSONNEL
1. Direct Salaries (1) (2) ( (4)
Title or Position % of ABTPA Cash Match In -Kind TOTAL
Salary Funds
(A) BPD Lt. - Project Director 98.8 90,345 1,104 91,449
(B) BPD Sgt. - Supervisor 79,237 79,237
(C) BPD Inv. - Crime Prevention 98.5 74,100 1,104 75,204
(D) BPD Inv. - Inspections 98.4 68,009 1,104 69,113
(E) BPD Investigator
66,896 66,896
(F) BPD Investigator
65,372 65,372
(G) PAPD Investigator 97.4 68,398 1,800 70,198
(H) Jefferson County Investigator 100 73,724 73,724
(I) Hardin County Investigator 100 57,110 57,110
(J)
(K)
(L)
Overtime 19,552 19,552
TOTAL Direct Salaries 451,238 5,112 211,505 667,855
2. Fringe Benefits
% or $ Rate
Different rates
FICA for each 14,816 3,418 1,918 20,152
Different rates
Retirement for each 0 78,907 44,607 123,514
Different rates
Insurance for each 31,439 36,000 36,000 103,439
Different rates
Workers Comp for ea 6,676 0 0 6,676
Different rates
TEC (Unemployment) for each 43 0 0 43
Terminating Pay @ 2 % 1,299 0 0 1,299
TOTAL Fringe Benefits 54,273 118,325 82,525 255,123
TOTAL PERSONNEL BUDGET 505,511 123,437 294,030 922,978
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SCHEDULE A PERSONNEL NARRATIVE
1. Attach a description of the duties or responsibilities of each position. (Job posting can not substitute
for descriptive narrative for each position.)
• Include only one position per line.
• Percentage of salary to be funded by grant funds.
• Should reflect employee's gross salary attributable to the project.
• Include percent of time on auto theft for each position. (40 hours per week)
Project Director: The Director will: supervise all operations of the Task Force, oversee fiscal matters
relating to the grant, be responsible for the preparation and submittal of all reports required, and insure
the proper filing of documentation regarding efforts to meet stated goals. The Project Director will report
to a board of directors comprised of the department heads for each of the agencies contributing personnel
to the Task Force. The position will be funded with ABTPA funds equaling 98.8 %. Clothing allowance,
clothing maintenance 0
g n Hance and all fringe benefits will be cash matched. The Project Director will spend 100 /o
of work hours on auto crime /grant related activities.
Task Force Supervisor: The Supervisor will: be responsible for supervising the operations of the Task
Force as directed by the Project Director, analyze and disseminate information as trends develop in order
to direct efforts of personnel, review reports and make appropriate case assignments, oversee special
projects relating to enforcement and covert operations and perform other duties consistent with those
listed for the investigators pertaining to case investigation. The Supervisor will hold the rank of Sergeant
with the Beaumont Police Department. The salary and benefits for this position are shown as an in -kind
match and are based on actual figures.
Crime Prevention Officer: This officer will: prepare and maintain ABTPA Public Awareness Activity
Sheets, develop and present crime prevention and awareness programs, conduct media interviews
related to Task Force accomplishments and programs, assist Task Force investigators on criminal
investigations and covert operations, maintain all surveillance equipment and assist with its use during
investigations and covert operations, and conduct follow -up investigations as assigned by the Supervisor
or Project Director. This position will be funded with ABTPA funds, equaling 98.5 %, with clothing
allowance, clothing maintenance, and all fringe benefits cash matched. This investigator will spend 100%
of the time on auto crime /grant related activities.
Inspections Officer: This officer will: coordinate the inspection of salvage dealers and repair shops within
the scope of the Task Force's jurisdiction, monitor local auctions where insurance totaled vehicles are
sold, coordinate covert sting operations as needed to identify salvage dealers and repair shop owners
who are operating illegally, coordinate VTR -68A inspections for our office and conduct follow -up
investigations as assigned by the Supervisor or Project Director. This position will be funded with ABTPA
funds, equaling 98.4 %, with clothing allowance, clothing maintenance, and all fringe benefits cash
matched. This investigator will be devoted 100% of the time to auto crime /grant related activities.
V:airhy; car AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
Beaumont Police Investigator. This investigator will: conduct investigations on Beaumont Police
Department auto related cases as assigned, prepare and present completed cases to the D.A., identify
and develop suspects, make recommendations on special projects based on identifiable trends, forward
information on suspects and trends to the Crime Prevention Officer, assist with special projects and
operations when available and assist with inspections of salvage yards and repair shops as needed. This
position's salary and benefits are shown as an in -kind match.
Beaumont Police Investigator: This investigator will: conduct investigations on Beaumont Police
Department auto related cases as assigned, prepare and present completed cases to the D.A., identify
and develop suspects, make recommendations on special projects based on identifiable trends, forward
information on suspects and trends to the Crime Prevention Officer, assist with special projects and
operations when available and assist with inspections of salvage yards and repair shops as needed. This
position's salary and benefits are shown as an in -kind match.
Port Arthur Police Investigator: This investigator will: conduct investigations on Port Arthur Police
Department auto related cases as assigned by that department, prepare and present completed cases to
the D.A., identify and develop suspects, make recommendations on special projects based on identifiable
trends, forward information on suspects and trends to the Crime Prevention Officer, assist with special
projects and operations when available and assist with inspections of salvage yards and repair shops as
needed. This position will be funded with ABTPA funds, equaling 97.4 %. This investigator will be devoted
100% of the time to auto crime /grant related activities.
Hardin County S.O. Investigator: This investigator will: conduct investigations on Port Arthur Police
Department auto related cases as assigned by that department, prepare and present completed cases to
the D.A., identify and develop suspects, make recommendations on special projects based on identifiable
trends, forward information on suspects and trends to the Crime Prevention Officer, assist with special
projects and operations when available and assist with inspections of salvage yards and repair shops as
needed. This position will be funded with ABTPA funds, equaling 100 %. This investigator will be devoted
100% of the time to auto crime /grant related activities.
Jefferson County S.O. Investigator: This investigator will: conduct investigations on Jefferson County auto
related cases as assigned by that department, prepare and present completed cases to the D.A., identify
and develop suspects, make recommendations on special projects based on identifiable trends, forward
information on suspects and trends to the Crime Prevention Officer, assist with special projects and
operations when available and assist with inspections of salvage yards and repair shops as needed. This
position will be funded with ABTPA funds, equaling 100 %. This investigator will be devoted 100% of the
time to auto crime /grant related activities.
2. Fringe Benefits Narrative
(Describe fringe benefits and how expenses were calculated).
Fringe benefits include FICA, retirement withholdings, and health insurance for all four agencies represented by the
Task Force, Workers Comp and TEC figures for Jefferson and Hardin Counties and the City of Port Arthur, and
Terminating Pay for the Port Arthur investigator. The City of Beaumont withholds FICA at a rate of 1.45% (except
for Sgt. Karr who was hired before April 1, 1986 and has no funds withheld for FICA) while the other agencies
withhold at 7.65 %. Retirement withholdings are taken out at the following rates: City of Beaumont - 20.42 %,
Jefferson County - 14.9 %, City of Port Arthur - 13.1% and Hardin County - 13.62 %. Health insurance is also set
by each agency. Worker's Compensation, TEC and terminating pay are not associated with the total expense of
Beaumont officers and only Port Arthur figures in for terminating pay (figured at 2 %). Workers Comp and TEC are
figured together for Jefferson County and the City of Port Arthur at 5% and 3.48% respectively. Hardin County
figures Workers Comp at 1.74% and TEC at 0.08 %.
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SCHEDULE D EQUIPMENT NARRATIVE
REQUIRED NARRATIVE: Briefly describe the use of equipment and the cost of each line item.
Vehicle — full size 4 -door truck Cost: $ 26,000
One full size 4 -door truck will be driven by investigator for surveillance and investigative purposes within
the project area. The vehicle will also be driven out of town for approved investigations, ABTPA events and
approved training. As part of our vehicle rotation, this vehicle will replace a 2006 Ford, with approximately
118,000 miles, which will be sold at auction for program income. The $5,000 cash match on this new vehicle will
be paid with program income funds significantly deferring the cost of this new unit, and reducing our overall
monthly cost to operate vehicles. Cost estimate is based on current State of Texas Term Contract and may be
subject to increase on next model year vehicles. Any additional funds required for purchase will be provided
through Program Income as an additional cash match.
Vehicle — full size 4 -door truck Cost: $ 26,400
One full size 4 -door truck will used as detailed above. It will replace a 2007 Ford, with approximately
133,000 miles, which will be sold at auction for program income. The $5,000 cash match on this unit will be paid
with program income funds. Cost estimate is based on current State of Texas Term Contract and may be subject
to increase on next model year vehicles. Any additional funds required for purchase will be provided through
Program Income as an additional cash match.
Vehicle — full size 4 -door truck Cost: $ 29,500
One full size 4 -door 4X4 truck will be used as detailed above. It will replace a 2007 Ford, with
approximately 118,000 miles, which will be sold at auction for program income. The $5,500 cash match on this
unit will be paid with program income funds. Cost estimate is based on current State of Texas Term Contract and
may be subject to increase on next model year vehicles. Any additional funds required for purchase will be
provided through Program Income as an additional cash match.
ALPR Signboard Trailer Cost: $47,015
The combination sign board and license plate reader system will be used to gather data in areas
experiencing high rates of auto theft or auto burglary in hopes of identifying suspects and obtaining evidence
relating to these crimes. The sign board will provide a decoy function to keep criminals from suspecting the true
function of the equipment, but can also be used to convey security tips to the targeted area possibly reducing the
number of crimes through prevention. The $12,000 cash match on this unit will be paid with program income
significantly deferring its cost. Cost based on quotes from ELSAG North America (same vendor of Task Force's
current reader). The unit quoted is a three line model which is preferable. A Tess expensive two line model is an
acceptable altemative at a total cost of $31,715.
Tactical Carriers for Ballistic Vests (9) Cost: $ 1,917
Tactical carriers for ballistic vests are needed for the nine members of the Task Force. Investigators
typically work plain clothes assignments. However, when it is necessary to serve warrants or conduct surveillance
or enforcement activities where arrests are likely to be made, the added protection of a ballistic vest and the
added recognition as a peace officer are important safety factors. These carriers will replace the wom out carriers
currently in use. Cost is based on advertised prices by GT Distributors. The unit price includes $206.95 per vest
plus $5.95 per patch for front and back "POLICE" patches for a total of $213.
Utility Coveralls Cost: $1,530
Utility coveralls will be used by Task Force personnel to wear over normal clothing during inspections of
salvage yards, while inspecting vehicles, when performing identification techniques or any other time it would be
advantageous to protect exposed skin and clothing from things such as hot engine parts, chemical irritants and
grime. Cost is based on nine units at $169.95 at the advertised price by GT Distributors.
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SCHEDULE E
SUPPLIES AND DIRECT OPERATING EXPENSES
(1) (2) (3) (4)
Directly Charged Supplies and ABTPA Cash In -Kind TOTAL
Other Operating Expenses Funds Match Match
(A) Office Lease 52650
52650
(B) Office and Field Supplies 4500 4500
(C) Office Maintenance 3425 3425
(D) Office Utilities 5000 5000
(E) Office Phone Service 7040 7040
(F) Public Awareness Advertising 9000 9000
(G) Monitoring Fees 2660 2660
(H) Service Agreement for LPR 1600 1600
(I) Cell Phone Service 6180 6180
(J) Vehicle Insurance 1046 1046
(K) Postage 50 50
(L) Registration Fees -TAVTI Conference 900 900
(M) Vehicle Lease 7200 7200
(N) Fuel and Vehicle Maintenance 55776 6972 62748
(0) Confidential Funds 1000 1000
(P)
(Q)
TOTAL SUPPLIES AND DIRECT 94,051 56,776 14,172 164,999
OPERATING EXPENSES
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SCHEDULE E SUPPLIES AND DIRECT OPERATING EXPENSES NARRATIVE
REQUIRED NARRATIVE: Briefly describe the basis for arriving at the cost of each line item AND THE
USE OF EACH ITEM.
Office Lease Cost: $52,650
Lease is for office space for investigators and a warehouse to house the vehicle lift and storage of seized
property. Price based on current payments of $4,387.50 per month. The increase from previous years is the
result of an increase in warehouse space that was added when a neighboring business relocated. The additional
space was much needed to allow for the storage of seized vehicles and trailers on site as well as making the
previous space more accessible.
Office & Field Supplies Cost: $4,500
These funds are used to purchase office supplies such as copy and photo paper, storage media,
backup tapes, copier and fax toner and repair, ink cartridges, presentation / binding materials, etc. They also
cover field supplies such as hand cleaner, paper towels, degreaser, paint, paint stripper, sanding material,
acid restoration materials, disposable gloves, etc as well as expendable items such as flashlight batteries
and task force work shirts. The cost is based on an estimate using current year expenditures.
Office Maintenance Cost: $3,425
The cost of cleaning and maintaining the office and warehouse is based on the current price of $250 per
month plus $425 to strip and wax the floors.
Office Utilities Cost: $5,000
The cost is based upon the electricity and water bills over the last 12 months and the anticipated cost of
providing these utilities to the additional warehouse space.
Office Phone Service Cost: $ 7,040
Office phone service is made up of two charges. The first charge is for the cost of office phones. Office
phone expense for the year is estimated at $5,000. This amount is based on the phone bills for the last twelve
months. The second cost is for a data line for communication with city and county computers. Cost for the data
line has been a recurring charge of $170 per month, for a yearly cost of $2,040.
Public Awareness - Advertising Cost: $9,000
In order to increase public awareness the task force maintains one highway billboard sign.
Advertising funds provide for the display of this sign which is periodically moved to different locations within
the project area. The monthly cost of displaying the sign is $500 per month. The task force also maintains a
kiosk display at one of the area malls at a rate of $250 per month.
Monitoring Fees Cost: $2,660
Bait vehicle system monitoring fees include monthly GPRS communication (air time), which costs $40 per
month for 12 months equaling $480 and call center monitoring at an annual rate of $1,220. These costs are an
estimated based on current charges for the same service. Additionally, the Task Force operates a camera
system that can be used with or separately from the bait system. Charges for monthly air time are currently $40
per month leading to a yearly total of $480. A similar air time fee is paid for the use of our portable tracking
device also at a rate of $40 per month for a yearly total of $480. These four monitoring fees total $2,660.
Service contract for LPR Cost: $1,600
The License Plate Reader is one of the newest tools on the market in the fight against auto thefts. In
order to keep up with technology, it is important to keep it updated with the latest software. Repairs to the system
are also potentially very expensive. This extended warranty covers software upgrades, hardware failure, labor
and field support. The agreement can be renewed yearly for $1,600 for up to four years from the date of
purchase (2009).
Cellular Phone Service Cost: $6,180
w atch Y;rCar AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
Service cost is based upon the current agency allowance prices for phones for each of the nine
investigators. These average just over $57 per month, per person.
Vehicle Insurance Cost: $1,046
This is the unit cost paid by Hardin County for insurance on the vehicle driven by their investigator. Each
of the other participating agencies is self insured and provides their own coverage.
Postage Cost: $50
These funds are used to pay fees from the US Postal Service and other delivery services such as UPS
for transmittal of documents and packages. Many of our required reports to ABTPA are time sensitive and
occasionally have to be sent with priority delivery. The cost is estimated based on sending four mailings to
ABTPA at $7.12 each and one mailing with priority delivery at $22 each — totaling $50.00.
TAVTI Conference $900
Registration Cost:
9 $
The registration fee for the annual Conference put on by the Texas Association of Auto Theft Investigators
is $150 per attendee. Total cost is based on six officers attending.
Vehicle Lease Cost: $7,200
The cost of vehicle lease is figured for one vehicle at $600 /month or $7200 /year based upon the estimate
from a local dealer operating a statewide leasing program to law enforcement agencies. The Beaumont Police
Department is currently providing one vehicle for investigators. Because the provision of this vehicle was
previously budgeted by the Beaumont Police Department, it's cost is shown as an in -kind match.
Fuel, Oil, & Maintenance Cost: $62,748
Fuel costs are estimated based on 18,000 miles per year, 14 miles per gallon x $3.40 per gallon, totaling
$4,372 per vehicle per year. Oil changes and other maintenance costs are estimated at $2,600 per vehicle per
year for expendables such as tires, brakes, shocks, as well as other needed repairs. This amount is based on the
current average yearly maintenance costs for the same vehicles. Adding the fuel and maintenance costs give an
average cost per vehicle of $6,972 per year x 9 vehicles, which totals $62,748. The $6,972 shown for one of the
budgeted vehicles from the Beaumont Police Department is listed as an in -kind match, while the $55,776 for the
remaining eight vehicles used by the Task Force is shown as a cash match.
Confidential Funds Cost: $1,000
This is the estimated amount needed for undercover purchases and operations. It is shown as a cash
match and will be funded with Program Income funds.
watrkircar AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
SCHEDULE F NARRATIVE
Currently ABTPA does not fund indirect costs, except for the Council of Govemments agencies.
Applicants may not use option (A) without having an official cost allocation plan developed in accordance
with OMB Circular No. A -87. The amount may be entered as ABTPA funds or cash match for those
applicants having such an approved plan.
vaTiraolrear AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
PROGRAM NARRATIVE
To be considered for funding, a proposed grant project:
1. Must address a problem that is clearly identified, is measurable and is supported by relevant
statistical evidence;
2. Must minimize duplication or overlapping of existing programs;
3. Must have a design wherein the activities and objectives are realistic and attainable;
4. Preferably should, but is not required to, be innovative in its concept/ design /operation; (a project is
considered innovative if it provides a new and different strategy or approach that prevents, deters,
intervenes, or stops a criminal act from occurring);
5. Must have a cost structure which is realistic when compared to its goals;
6. Must cooperate and coordinate its activities with other appropriate agencies /projects;
7. Must include a proposed evaluation design that provides relevant data to measure the effectiveness
of the project and a plan for performing such evaluation; and,
8. Must include measurable objectives to reach the standard goals of the authority's mission, listed
below for each category of funding:
STANDARD GOALS FOR CATEGORIES LISTED BELOW:
The categories below reflect more enforcement activity, thus the suggested goals are directed more
towards similar activities.
(T01) LAW ENFORCEMENT, DETECTION AND APPREHENSION; (T03) PREVENTION, ANTI -THEFT DEVICES AND
AUTOMOBILE REGISTRATION; (T04) REDUCTION OF THE SALE OF STOLEN VEHICLES AND PARTS
Goal 1: Reduce the incident of Motor Vehicle Theft.
Goal 2: Reduce the incident of Theft from a Motor Vehicle.
Goal 3: Public Awareness methods used to educate the citizens of Texas and training of qualified
personnel in the detection and prevention of auto burglary & theft.
Goal 4: Help increase the recovery rate of stolen motor vehicles
Goal 5: The number of persons arrested from motor vehicle theft.
Goal 6: The clearance rate of motor vehicle thefts
Goal 7: Prevent the incident of fraudulent titles and registration of stolen vehicles.
Goal 8: Reduce the incident of automobile insurance fraud.
(T02) PROSECUTION, ADJUDICATION AND CONVICTION
Goal 1: Prosecute auto burglary & theft cases as presented by law enforcement.
Goal 2: Accept referrals on at least auto burglary & theft cases as presented.
Goal 3: Obtain indictments involving organized auto theft rings and /or insurance fraud.
Goal 4: Obtain convictions on auto burglary & theft cases.
(T05) PUBLIC AWARENESS AND CRIME PREVENTION
Goal 1: Public Awareness methods used to educate the citizens of Texas and training of qualified
personnel in the detection and prevention of auto burglary & theft.
Goal 2: Assists ABTPA grantees with public awareness activities across the state.
Goal 3: Raise awareness of vehicle crimes and knowledge of prevention methods.
1
Watihinar AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
PROGRAM NARRATIVE
II. The Program Narrative should present the information by which the eligibility and merit of the
project can be assessed. Applications will be evaluated for funding consideration, according to
the congruence of the project with the criteria stated above. The Program Narrative should include
but is not limited to the following information:
1. PROBLEM STATEMENT & HISTORICAL INFORMATION:
(Please limit information to 300 words)
a. Provide an assessment of the auto theft problem in the areas of coverage and existing activities
that address the problem. Identify the target population and the aeoaraphic target area.
The Task Force provides a multi- agency effort to reduce auto related crimes within Jefferson,
Orange, Hardin and Jasper Counties. The counties have a combined population of 426,831 with
more than half of the residents living in Jefferson County. The Task Force is staffed with personnel
from the Beaumont and Port Arthur Police Departments and the Jefferson and Orange County
Sherriff's Offices.
According to TxDOT there are 404,537 vehicles registered in the four counties in 2012. As with
population, more than half were in Jefferson County which is primarily urban and suburban areas.
Orange County accounts for more than one fifth of the total and is primarily suburban and rural in
nature. Jasper and Hardin Counties split the remaining vehicles registered and are markedly more
rural with most areas being heavily wooded.
The Task force has been actively combating auto thefts since it was formed in. Through thorough
investigation, development of suspects, crime prevention awareness and education along with the
use of surveillance, covert patrol, bait vehicle operations and the inspection salvage operations and
repair shops Task Force personnel have done their best to impact auto related crimes.
Despite these efforts, auto related crimes continue to be a major problem. There were still nearly
850 vehicles stolen in 2012. and despite a significant reduction in auto burglaries, breaking into cars
is still one of the most commonly committed crimes.
b. Describe the extent to which this project will duplicate or overlap existing activities, and why that (if
any) is necessary.
No other auto theft grant program operates within our coverage area. As such, this project will not
duplicate any existing activities.
WatS r AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
c. Describe and document trends of the problem and the need that makes this grant necessary.
Despite a steady decline in auto thefts since 1993, there was a slight increase in thefts for 2012. The
total for the year was still lower than 2010 with a maximum deviation of 25 for the past three years.
Further the number of thefts in 2011 was the lowest in over twenty years.
Unfortunately many stolen vehicles are not recovered; some are leaving the area; others are sold for
scrap. Increased value of recycled metal has forced us to look more closely at the industry. With a
large number of recyclers in the area, considerable time must be devoted to dealing with these
businesses and coordinating with other law enforcement and regulatory agencies.
While fewer vehicles are stolen, the number taken with keys left in them seems to rise. Public
awareness and education are the best tools to impact this problem and are the same tools used to
combat auto burglaries. Our efforts to increase awareness and education must be sustained,
fortified and improved.
Auto burglaries and thefts are still significant problems that require an organized response that is
preemptive as well as responsive. By investigating reported crime, developing suspects, arresting
and prosecuting offenders, together with innovative public awareness and education initiatives and
tenacious attention to scrap yards, salvage operators and repair shops the Task Force can impact
auto related crimes in a positive way.
d. Using the spreadsheet below, provide accurate statistical data for problem in project area.
(e.g., cite 3 years of UCR data) Please provide all data that is available for your agency or
agencies:
Vehicle Theft Data 2010 2011 2012
Number of Stolen Vehicles 852 827 848
Number of Recovered Vehicles 220 243 246
Number of Arrests 40 92 109
Number of Auto Theft Training Classes 0 0 1
Number of (other)
Theft from a Motor Vehicle Data 2010 2011 2012
Number of Burglaries of a Vehicle 3158 3225 2376
Number of Recovered Items 15 77 27
Number of Arrests 14 14 13
Number of (other)
Number of (other)
Other Motor Vehicle Crimes 2010 2011 2012
68A Inspections 228 240 174
Salvage Inspections 30 33 34
Number of Stolen Vehicle Inquiries 2683 2868 2478
Number of Repair Shop Inspections 78 76 76
PROGRAM NARRATIVE
tvatch iorrcar AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
2. PROPOSED OBJECTIVES:
♦ The applicant must provide specific objectives for the project that are consistent with the proposal. The
objectives should reflect the overall impact that you intend the project to attain in reaching the standard goal
for the authority.
• The objectives should explain how the goal will be accomplished. The activities described should support
the goal and be Specific, Measurable, Action - oriented, Realistic, and Time - oriented.
• The applicant must include an objective that addresses auto theft, auto burglary, and crime prevention
that you intend the project to attain.
a. State the standard goal and describe the specific objectives of the project. Include any quantifiable
data by which activities measure.
Goal 1: Reduce the incident of Motor Vehicle Theft.
• Objective 1: Initiate eighteen (18) special operations (also listed in Goals 2 and 5).
• Objective 2: Conduct thirty (30) inspections of salvage yards and enforce related laws.
• Objective 3: Conduct seventy -five (75) inspections of repair shops and enforce related laws.
Goal 2: Reduce the incident of Theft from a Motor Vehicle.
• Objective 1: Initiate eighteen (18) special operations (also listed in Goals 1 and 5).
• Objective 2: Perform six (6) Report Card (Mock Citation) Initiatives (included in Goal 3).
• Objective 3: Participate in information sharing by coordinating with patrol, CID, or intelligence
units of law enforcement agencies within coverage area regularly (52).
Goal 3: Public Awareness methods used to educate the citizens of Texas and training of qualified
personnel in the detection and prevention of auto burglary & theft.
• Objective 1: Offer five (5) training sessions for local law enforcement including one eight hour
class and four fifteen to twenty minute roll call training sessions.
• Objective 2: Conduct twenty -six (26) media events including the monthly display of the Task
Force billboard and web site as well as a minimum of two (2) press releases.
• Objective 3: Conduct twenty (20) public awareness events including presentations to various
community groups, working public awareness events (also listed in Goals 7 and 8), participating
in at least six Report Card Initiatives (also listed in Goal 2), displaying an informational kiosk
and initiating mass mailings (also listed in Goal 6).
Goal 4: Help increase the recovery rate of stolen motor vehicles
• Objective 1: Utilize the Task Force's license plate reader on a monthly (12) basis.
• Objective 2: Conduct 1500 vehicle inspections including 68 -A inspections, those conducted
while inspecting salvage yards and repair shops or through traffic stops or follow -up
investigations (also listed in Goal 7).
• Objective 3: Participate in information sharing by coordinating with patrol, CID, or intelligence
units of law enforcement agencies within coverage area regularly (52).
Goal 5: Increase the number of p ersons arrested from motor vehicle theft.
• Objective 1: Initiate eighteen (18) special operations (also listed in Goals 1 and 2).
• Objective 2: .Check the Task Force offender er database quarterly (4) to ensure that it is being
continually updated.
• Objective 3: Conduct two (2) 'Warrant Roundups" for auto theft and auto burglary suspects.
Goal 6: Increase the clearance rate of motor vehicle thefts
• Objective 1: Conduct twelve (12) reviews of uncleared cases ensure that proper follow -up was
conducted and that all leads have been exhausted.
• Objective 2: Solicit new leads on inactive cases by contacting complainants via twelve (12)
mass mailings (included in Goal 3).
• Objective 3: Participate in information sharing by coordinating with patrol, CID, or intelligence
units of law enforcement agencies within coverage area regularly (52).
Goal 7: Prevent the incident of fraudulent titles and registration of stolen vehicles.
• Objective 1: Conduct 1500 vehicle inspections including 68 -A inspections, those conducted
while inspecting salvage yards and repair shops or through -
9 Y p p gh traffic stops or follow-up
investigations (also listed in Goal 4).
• Objective 2: Collaborate with area TxDot personnel four (4) times.
_v„p AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
• Objective 3: Conduct twenty (20) public awareness events (included in Goals 3 and 8) including
presentations to various community groups, working public awareness events, participating in at
least two Report Card Initiatives, displaying an informational kiosk and initiating mass mailings
(also listed in Goal 6).
Goal 8: Reduce the incident of automobile insurance fraud.
• Objective 1: Conduct twenty (20) public awareness events (included in Goals 3 and 7) including
presentations to various community groups, working public awareness events, participating in at
least two Report Card Initiatives, displaying an informational kiosk and initiating mass mailings
(also listed in Goal 6).
• Objective 2: Collaborate with local arson investigators on a quarterly basis (4).
• Objective 3: Include insurance fraud detection training and awareness in one (1) eight hour
class for local law enforcement and two (2) public awareness presentations.
b. Describe how the project will impact the stated problem.
The project will impact the stated problem by providing specific activities aimed at the reduction
and prevention of auto related crimes.
• Public awareness and crime prevention activities, including billboard advertising, are meant
to educate the public about to how to prevent vehicle crimes. These efforts should make the
public more wary of criminals and less likely to be victimized.
• Our website will continue to make the Task Force more accessible to the public and help
disseminate information on auto theft and burglary prevention.
• Bait vehicle operations, surveillance and sting details aim to apprehend criminals in the act
and provide for effective prosecution of those arrested.
• Conducting salvage and repair inspections will educate those operating in these areas and
encourage them to obey related laws. We believe that this will minimize opportunities for
criminals to profit from auto related crimes. These inspections are also likely to lead to the
location of stolen property which in turn could lead to the development of suspects, arrests
and prosecution of criminals.
• Utilizing the Task Force's license plate reader will directly lead to the location of stolen
vehicles. Those stolen vehicles located while in use are likely to produce suspects and
arrests.
• Actively participating in information sharing will lead to the identification of trends and areas
to be targeted with responses.
b. Describe proposed plan for auto theft crime prevention, education and training.
Crime prevention, education and training can be broken down into efforts to educate the public through
media, efforts to educate the public through direct contact, and training of law enforcement personnel.
The Task Force's Public Awareness Officer will direct Task Force efforts to impact these three areas.
He will act as liaison to members of the press and actively seek opportunities to spread the Task
Force's crime prevention message; he will energetically pursue opportunities to reach the public
through speaking engagements and personal appearances at community events; and he will
enthusiastically teach law enforcement officers to hone their skills with regard to recognizing stolen
vehicles, boats and heavy equipment. The Task Force will also maintain the www.watchyourcars.com
web site, a highway billboard displaying an ABTPA endorsed sign and an informational kiosk at a local
mall.
Watch You ca, AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
PROGRAM NARRATIVE
3. FUNCTIONS OF PROPOSED PROJECT:
The functions of the project should: (Please limit information to 300 words)
♦ Identify the service needs to be met by this project and the applicant's experience or qualifications.
♦ Describe how this project will cooperate /coordinate activities with other appropriate
agencies /projects.
• Describe in what way (if any) is this project innovative and what methods taken to assure that the
project demonstrates cross - cultural awareness in all project activities and in its staffing and
training.
The public relies on police for investigation of crimes, identification and arrest of suspects, and crime
prevention. Through investigation, surveillance, bait and sting operations combined with public
awareness and education this task force provides these services as they relate to auto crimes. We
also provide the primary resource for 68 -A inspections within the coverage area as well as to several
surrounding counties.
In addition to the services provided directly to the public, the Task regularly provides assistance to
local law enforcement agencies, insurance investigators and DMV and TxDOT personnel. Whether
assisting arson investigators identifying burned vehicles, inspecting vehicles with suspicious looking
VINs for patrol officers or helping other detectives serve warrants on crossover investigations, Task
Force Investigators are always willing to lend their expertise and support.
The Task Force has been on the leading edge of the fight against auto related crimes since its
inception being one of the first to host a comprehensive web site and to have a Facebook page. The
Task Force embraces training and strives to give every member of the community fair and culturally
sensitive service. Additionally, most information disseminated is provided in a multilingual format.
Further, project activities are based on problems identified through thorough analysis allowing for
easy recognition of culturally sensitive issues .
btlaho Car AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
4. EVALUATION DESIGN:
♦ The program evaluation should indicate how the applicant will assess the success of the project
and the extent to which the strategy achieved the project's goals and objectives.
a. Describe the design of a plan for local evaluation of this project.
The local evaluation process establishes accountability and measurement of progress through
collection of data and information throughout the chain of command. Investigators are required to
keep activity logs and submit monthly reports to the Project Director. In addition to these reports the
Task Force's Public Awareness Officer submits a monthly Activity Report to the Project Director for
review while the Inspections Officer submits detailed reports on all salvage and repair shop
inspections. The Task Force Supervisor reviews cases and monitors the activities of investigators.
The Project Director maintains records of all activity and spending and reports periodically to the
Task Force's Board of Directors, which is comprised of the department heads of the participating
agencies.
b. Cite relevant data that will be used to measure the effectiveness of this project.
UCR data for all agencies within the project area will be closely monitored to determine the overall
impact of Task Force efforts. Personal activity logs and specific reports will be maintained to log
progress on stated objectives. These include information detailing such things as the number of bait
operations, inspections and public awareness initiatives performed. They will also record other
items like arrests made, cases filed and vehicles recovered.
c. Describe the mechanism to evaluate the program's progress.
Progress of the program will be evaluated monthly. Each investigator will complete a monthly report
based on ABTPA reporting categories and the specific objectives of this grant. Each report will be
accompanied by documentation supporting the information given. The Project Director will then
compile that information into the monthly Progress Report submitted to the ABTPA. The Project
Director will also periodically report on the programs progress to the Task Force Board of Directors.
WaY� car AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
DESIGNATION OF GRANT OFFICIALS
ABTPA rules require that three persons be designated to the positions of Authorized Official, Project
Director, and Financial Officer for the purposes of administering a grant. The Project Director and the
Financial Officer may not be the same person, but under extenuating circumstances, one person may
otherwise fill two positions. In accordance with the criteria and definition of responsibilities set forth in
the Financial and Administrative Requirements section of the ABTPA Grant Application and
Administration Guidelines governing submission of this application, the following designations are made:
APPLICANT: City of Beaumont
PROJECT TITLE: Southeast Texas Auto Theft Task Force
Project Director Project Manager
First Name Last Name First Name Last Name
George C. (Chris) Schuldt Kenneth Karr
Title and Agency Title and Agency
Lieutenant, Beaumont Police Department Sergeant, Beaumont Police
Business Address (Street or P. O. Box) Business Address (Street or P. O. Box)
2430 West Cardinal Dr. Suite C 2430 West Cardinal Dr. Suite C
City State Zip City State Zip
Beaumont, TX 77705 Beaumont, TX 77705
Telephone and Fax Numbers Telephone and Fax Numbers
(409) 654 -3600 (409) 842 -2835 fax (409) 842 -6341 Ext 1521 (409) 842 -2835 fax
E -Mail E -Mail
gcschuldt@gmail.com kkarr @ci.beaumont.tx.us
Financial Officer Authorized Official
The Authorized Official is the Chief Executive Officer, or designee of the Agency.
First Name Last Name First Name Last Name
Laura Clark Kyle Hayes
Title and Agency Title and Agency
Chief Financial Officer, City of Beaumont City Manager, City of Beaumont
Business Address (Street or P. O. Box) Business Address (Street or P. O. Box)
P.O. Box 3827 P.O. Box 3827
City State Zip City State Zip
Beaumont, TX 77704 Beaumont, TX 77704
Telephone and Fax Numbers Telephone and Fax Numbers
(409) 880 -3789 (409) 880 -3132 (409) 880 -3708 (409) 880 -3112
E -Mail E -Mail
lclark @ci.beaumont.tx.us khayes@ci.beaumont.tx.us
lkatr�Yonrcar AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
SPECIAL CONDITION
AMERICANS WITH DISABILITIES ACT CERTIFICATION
The Grantee hereby assures and certifies compliance with Subchapter 11, Part A of the Americans
with Disabilities Act (ADA), 42 U.S.C., Sections 12131 - 12134, and Department of Justice ADA
regulations, 28 CFR Part 35.
L 1
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Authorized Official Date
City of Beaumont
Grantee
Southeast Texas Auto Theft Task Force
Project Title
IQ; YoU cam, AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
SPECIAL CONDITION
Non Supplanting Certification
I certify that the programs proposed in this application meet all the requirements of th
PP q the Texas
Civil Statutes, Article 4413(32a), §6(a)(7), (a) Texas Civil Statutes, Article 4413(32a), §6(a)(7),
requires that state funds provided by this Act shall not be used to supplant state or local funds.
Public Law 98-473 requires that federal funds provided by that Act shall not be used to supplant
state or local funds.
1 further certify that ABTPA funds have not been used to replace state or local funds that would
have been available in the absence of ABTPA funds. The certification shall be incorporated in
each grantee's report of expenditure and status of funds referred to under §57.3(6) of this title
(relating to Adoption by Reference).
I L- 9.-fe-f3
Authorized Official Date
City of Beaumont
Grantee
lyariinr AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
SPECIAL CONDITION
COMPLIANCE REQUIREMENT
The attached digest of your grant application represents the Automobile Burglary & Theft
Prevention Authority Board's approved amount. The digest represents budgeted amounts only
and does not approve any items that conflict with the participating agency's personnel,
procurement, travel, or local govemment code policies and procedures.
The grantee will be responsible in determining that the following requirements are being met
prior to the release of funds:
1) Salaries are in accordance with local policy of the participating agencies.
2) Personnel are classified in accordance with the needed qualification for the position.
3) Fringe Benefits are in accordance with local policy of the participating agencies.
4) Travel Policy is in accordance with the travel policy of the participating agencies.
C... I i f - 3
Authorized Official Date
City of Beaumont
Grantee
wa ryZ e . AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
SPECIAL CONDITION
EQUAL EMPLOYMENT OPPORTUNITY PROGRAM CERTIFICATION
I,
Kyle Haves , certify that:
This agency employs fewer than 50 people; therefore, the
(Agency)
is not required to file an equal opportunity program in accordance with 28 CFR 42.301 et
seq., Subpart E.
or
This agency employs 50 or more people and has received or applied to the Automobile
Burglary & Theft Prevention Authority for total funds in excess of $25,000; therefore, the
City of Beaumont has formulated an equal employment opportunity
(Agency)
program in accordance with 28 CFR 42.301 et seq., Subpart E and that it is on file in the
office of:
Tina Broussard City Clerk, City of Beaumont
(name) (title)
P.O. Box 3827, Beaumont, TX 77704
(address)
for review or audit by an official of the Automobile Burglary & Theft Prevention Authority
as required by relevant laws and regulations.
PROJECT TITLE: Southeast Texas Auto Theft Task Force
L
-5
Authorized Official (signature) Project Director (signature)
Kyle Hayes, City Manager Chris Schuldt
L i - lC - 3 f /1( 1
Date Date
avavQ AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
SPECIAL CONDITION
ASSURANCES
A Grantee and the Applicant hereby makes and certifies that as grantee, it and any subgrantee
shall comply with the following conditions:
1. A grantee and subgrantee must comply with ABTPA grant rules and UGMS.
2. A grantee and subgrantee must comply with Texas Government Code, Chapter 573, by
ensuring that no officer, employee, or member of the applicant's governing body or of the
applicant's contractor shall vote or confirm the employment of any persons related within the
second degree of affinity or the third degree of consanguinity to any member of the
governing body or to any other officer or employee authorized to employ or supervise such
person. This prohibition shall not prohibit the employment of a person who shall have been
continuously employed for a period of two years, or such period stipulated by local law, prior
to the election or appointment of the officer, employee, or governing body member related to
such person in the prohibited degree.
3. A grantee and subgrantee must insure that all information collected, assembled or
maintained by the applicant relative to a project will be available to the public during normal
business hours in compliance with Texas Government Code, Chapter 552, unless otherwise
expressly prohibited by law.
4. A grantee and subgrantee must comply with Texas Government Code, Chapter 551, which
requires all regular, special or called meeting of governmental bodies to be open to the
public, except as otherwise provided by law.
5. A grantee and subgrantee must comply with Section 231.006, Texas Family Code, which
prohibits payments to a person who is in arrears on child payments.
6. No health and human services agency or public safety or law enforcement agency may
contact with or issue a license, certificate or permit to the owner, operator or administrator of
a facility if the license, permit or certificate has been revoked by another health and human
services agency or public safety or law enforcement agency.
7. A grantee and subgrantee that is a law enforcement agency regulated by Texas Government
Code, Chapter 415, must be in compliance with all rules adopted by the Texas Commission
on Law Enforcement Officer Standards and Education pursuant to Chapter 415, Texas
Government Code or must provide the grantor agency with a certification from the Texas
Commission on Law Enforcement Officer Standards and Education that the agency is in
process of achieving compliance with such rules.
wa y car AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
SPECIAL CONDITION
ASSURANCES (continued)
8. When incorporated into a grant award or contract, these standards assurances contained in
the application package become terms or conditions for receipt of grant funds. Administering
state agencies and local subrecipients shall maintain an appropriate contact administration
system to insure that all terms, conditions, and specifications are met. (See Section .36
for additional guidance on contract provisions.)
9. A grantee and subgrantee must comply with the Texas Family Code, Section 261.101 which
requires reporting of all suspected cases of child abuse to local law enforcement authorities
and to the Texas Department of Child Protective and Regulatory Services. Grantees and
subgrantees shall also ensure that all program personnel are properly trained and aware of
this requirement.
10.Grantees and subgrantees will comply with all federal statutes relating to nondiscrimination.
These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88 -352)
which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the
Education Amendments of 1972, as amended (20 U.S.C. §§ 1681 -1683, and 1685 - 1686), which
prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973,
as amended (29 U.S.C. § 794), which prohibits discrimination on the basis of handicaps and
the Americans With Disabilities Act of 1990; (d) the Age Discrimination Act of 1974, as
amended (42 U.S.C. §§ 6101 - 6107), which prohibits discrimination on the basis of age; (e) the
Drug Abuse Office and Treatment Act of 1972 (P.L. 92 -255), as amended, relating to
nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91 -616), as amended,
relating to the nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§ 523 and
527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd -3 and 290 ee -3), as amended,
relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil
Rights Act of 1968 (42 U.S.C. § 3601 et seq.), as amended, relating to nondiscrimination in the
sale, rental or financing of housing; (I) any other nondiscrimination provisions in the specific
statute(s) under which application for Federal assistance is being made; and (j) the
requirements of any other nondiscrimination statue(s) which may apply to the application.
11. Grantees and subgrantees will comply, as applicable, with the provisions of the Davis -Bacon
Act (40 U.S.C. §§ 276a to 276a -7), the Copeland Act (40 U.S.C. §§ 276c and 18 U.S.C. §§ 874),
and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§ 327 -333), regarding
labor standards for federally assisted construction subagreements.
12. Grantees and subgrantees will comply with requirements of the provisions of the Uniform
Relocation Assistance and Real Property Acquisitions Act of 1970 (P.L. 91 -646) which provide
for fair and equitable treatment of persons displaced or whose property is acquired as a
result of Federal or federally assisted programs. These requirements apply to all interests in
real property acquired for project purposes regardless of Federal participation in purchases.
tiaf C AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
SPECIAL CONDITION
ASSURANCES (continued)
13. Grantees and subgrantees will comply with the provisions of the Hatch Political Activity Act
(5 U.S.C. § 7321 -29) which limit the political activity of employees whose principal
employment activities are funded in whole or in part with Federal funds.
14. Grantees and subgrantees will comply with the minimum wage and maximum hours
provisions of the Federal Fair Labor Standards Act and the Intergovernmental Personnel Act
of 1970, as applicable.
15. Grantees and subgrantees will insure that the facilities under its ownership, lease or
supervision which shall be utilized in the accomplishment of the project are not listed on the
Environmental Protections Agency's (EPA) list of Violating Facilities and that it will notify the
Federal grantor agency of the receipt of any communication from the Director of the EPA
Office of Federal Activities indicating that a facility to be used in the project is under
consideration for listing by the EPA. (EO11738)
16. Grantees and subgrantees will comply with Article IX, Section 5 of the state appropriations
act which prohibit the use of state funds to influence the outcome of any election or the
passage or defeat of any legislative measure.
AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
SPECIAL CONDITION
Watr t Ymsr Car
ASSURANCES CERTIFICATION
I certify that the programs proposed in this application meet all the requirements of the Texas
Automobile Burglary & Theft Prevention Authority Program, that all the information presented is
correct, and that the applicant will comply with the provisions of the Automobile Burglary &
Theft Prevention Authority and all other federal and state laws, regulations, and guidelines. By
appropriate language incorporated in each grant, subgrant, or other document under which
funds are to be disbursed, the undersigned shall assure that the applicable conditions above
apply to all recipients of assistance.
Authorized Official Date
Kyle Hayes, City Manager
WatdiYo° AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
SPECIAL CONDITION
INDEPENDENT ANNUAL AUDIT CERTIFICATION
The grantee hereby assures compliance by itself and its applicable sub - recipients (contractors) with the Single
Audit Act Amendments of 1996, PL 104 -156 and, particularly, with the requirements of OMB Circular A -133 as
follows (check one):
1. Grant(s) expenditures of $300,000 or more in federal funds - An annual single audit by an
independent auditor made in accordance with the Single Audit Act Amendments of 1996 and OMB
Circular A -133.
2. X_ Grant(s) expenditures of $300,000 or more in state funds - An annual single audit by an independent
auditor made in accordance with the Uniform Grant and Contract Management Standards (UGCMS).
3. Grant(s) expenditures of less than $300,000 in federal funds - Exempt from the Single Audit Act.
However, ABTPA may require a limited scope audit as defined in OMB Circular A -133.
4. Grant(s) expenditures Tess than $300,000 but $50,000 or more in state funds - A program - specific
audit.
5. Grant(s) expenditures less than a total of $50,000 in state funds - Financial Statements audited in
accordance with Generally Accepted Auditing Standards (GASS).
NOTE: Grantees exempt from the Single Audit Act requirements (i.e. those expending less than $300,000 in total federal financial
assistance) are prohibited from charging the cost of a Single Audit to a Federal Award.
l
Authorized Official (signature) Fi al Officer (signature)
Kyle Hayes, City Manager Laura Clark, Chief Financial Officer
4-tc- i3 Ax-i
Date Date
City of Beaumont SA -T01- 10040 -14
Grantee Organization Grant Number
Regardless of items checked above, the grantee should, within 60 days following the date of the grant award, furnish the
following information:
1. The identity of the organization conducting the audit.
2. Approximate time audit will be conducted.
3. Audit coverage to be provided.
1
RESOLUTION NO.13 -084
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to apply for and accept funding in
the amount of $715,721 through the Texas Automobile Burglary and Theft Prevention
Authority Fund for the Southeast Texas Auto Theft Task Force to provide vehicle burglary
and theft investigations and crime prevention education .
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute
all documents necessary to apply for and accept said funding.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 16th day of April,
2013.
• V e/tAd_.*
o • 6
-
y V
ul
1,,
EXHIBIT B
1 441109 I
Watch Your Car_
TEXAS AUTO BURGLARY & THEFT PREVENTION AUTHORITY
7/5/2013
Mr. George Schuldt
2430 West Cardinal Dr. Suite C COPY
v
Beaumont, Texas 77705 V i
Re: Grant Nbr. 2014 -T01 -City of -00121 Year of Funding:
Application: City of Beaumont
Title: Southeast Texas Auto Theft Task Fe
Amount: $564,338.00
Dear Mr. Schuldt
I am pleased to inform you that the above referenced grant is approved in the amount indicated. The
grant award must be accepted within 30 days by completing and returning the enclosed grantee
acceptance notice to the Texas Automobile Burglary & Theft Prevention Authority. A copy of the
Automobile Burglary & Theft Prevention Authority's Grant Administrative Guide is being forwarded under
separate cover to the financial officer designated in your grant application.
I look forward to working with you to ensure the success of your program. Any questions relating to the
administration of this grant should be directed to our office by calling the Grant Administrator, Jan Gregg
(512) 374 -5107.
Sincerely,
N ui l 4 61 0 4 4 4160NA
Charles Caldwell
Director, ABTPA
GRANTEE ACCEPTANCE NOTICE
AGREEMENT:
That whereas City of Beaumont, hereinafter referred to as Grantee, has heretofore
submitted a grant application to the Automobile Burglary and Theft Prevention Authority, State of Texas, entitled
Southeast Texas Auto Theft Task Force, and further identified by grant number 2014 - T01 - City of - 00121
And
Whereas, the Automobile Theft Prevention Authority has approved the grant application as evidenced by the
Statement of Grant Award from the Automobile Burglary and Theft Prevention Authority dated (Print Date}
Certain special requirements; and
Whereas, the Grantee desires to accept the grant award, the Uniformed Grant and Contract Management
Standards, and special requirements as evidenced by the Statement of Grant Award;
Now, therefore, the Grantee accepts the aforementioned Statement of Grant Award, the Uniformed Grant and
Contract Management Standards and special requirements in the grant application and the Statement of Grant
Award as evidenced by the agreement, executed by the project director, the financial officer, and the official
authorized to sign the original grant application, of the official's successor, as presiding officer of and on behalf of
the governing body of this grantee; and
Now, therefore, the Grantee shall designate either the project director or the financial officer to
coordinate and be solely responsible for submission of adjustments pertaining to both program and financial
elements of the application, and the POSITION authorized to submit adjustments is Pilo T j.aT i Qrero .
NON - LOBBYING CERTIFICATION:
We, the undersigned, certify that none of the grant funds, regardless of their source or character, including local
cash assumption of cost funds, shall be used in any manner to influence the outcome of any election or the passage
or defeat of any legislative measure.
A fmding that a grantee has violated the certification shall result in the immediate termination of funding of the
project and the grantee shall not be eligible for future funding from the Automobile Burglary and Theft Prevention
Authority.
Certified By: Date:
._C
Signature of Project Director Signature of Project Manager
e attS SCHui,'c't - LI£uT.CMANT
Name & Title(must print or type) Name & Title(must print or type)
2430 W coacoINr1L D2. Sarre C
Official Agency Address(street or post office box) Official Agency Address(street or post office box)
1i j1 1 7/7 ZgoVCsq - 3600
City/Zip Code/Telephone Number City/Z • elepho. . •
I 4 . �
Si of Authorized Official • attire f Financial Officer
L 144 44 £ S - Crry MAIJA&Ca- u► Ctw� - rt. ^ NANcr L. Fic,I(L.
Name & Title (must print or type) Name & Title(must print or type)
Pop • Sam 3$27 Pc? Qe 312
Official Agency Address (street or post office box) Official Agency Address(street or post office box)
• Rt du,w 4 T , TX 777a 4 (eibibl) 5$o -3704 FjCAur.o 1 Of/64,1) 2/ SD - 3759
City/Zip Code/Telephone Number City/Z ip Code/Telephone Number
Watch Your Car_
TEXAS AUTO IURGIART &THEFT PREVENTION AUTHORITY
Texas Automobile Burglary and Theft Prevention Authority
Statement of Grant Award
Grant Number: 2014 -T01 -City of -00121
Grantee Name: City of Beaumont
Project Title: Southeast Texas Auto Theft Task Force
Grant Period: 09/01/2013 to 08/31/2014
ABTPA Award: $564,338.00
Grantee Cash: $238,808.00
Grantee In -Kind: $308,202.00
Total Project Cost: $1,111,348.00
The Texas Automobile Burglary and Theft Prevention Authority (ABTPA) has awarded the above - referenced grant The
approved budget is reflected in the attached Approved Budget Summary. This grant is subject to and
conditioned upon acceptance of the ABTPA Grant Administrative Guide promulgated for this specific program fund
(referenced above) through the Automobile Theft Prevention Authority a listing of applicable special conditions are listed
below. Total project costs must be accounted for in accordance with the Uniform Grant and Contract Management
Standards and the Administrative Guide.
GRANTEE REQUEST FOR FUNDS
All Grantee request for funds shall be submitted to ABTPA in accordance with the instructions provided
by ABTPA and shall be in the form required by ABTPA. Requests for funds will not be honored until all
special conditions outlined on the Statement of Grant Award and action required on the part of the
grantee have been satisfied.
GRANT ADJUSTMENTS
Grantee shall submit written requests for grant adjustments, as required by the applicable ABTPA Rule
contained in the Grant Administrative Guide for this specific program fund.
Special Conditions and Requirements:
Non - Supplanting Certification
efIMPLO RMA
8/5/2073 tilA
1 0140 1
Watch Your Car_
TEXAS AUTO BURGLARY &THEFT PREVENTWN AUTHORITY
Texas Automobile Burglary and Theft
Prevention Authority
Approved Budget Summary
Grant Number: 2014 -T01 -City of -00121 Region:
Grantee: City of Beaumont Date: 8/5/2013
Protect Title: Southeast Texas Auto Theft Task Force
Grante Period: 09/01/2013 to 08/31/2014
Funding Source: Auto Burglary and Theft Prevention Authority
ABTPA Cash Match In -Kind TOTAL
A. Personnel $431,686.00 $11,112.00 $211,505.00 $654,303.00
A. Fringe $22,834.00 $149,764.00 $82,525.00 $255,123.00
B. Contractual $0.00 $0.00 $0.00 $0.00
C. Travel $10,923.00 $0.00 $0.00 $10,923.00
D. Equipment $4,844.00 $21,156.00 $0.00 $26,000.00
E. Supplies & DOE $94,051.00 $56,776.00 $14,172.00 $164,999.00
F. Indirect Funds $0.00
Totals $564,338.00 $238,808.00 $308,202.00 $1,111,348.00
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