HomeMy WebLinkAboutPR 17870: AMEDMENT SIX TO THE TX NURSE-FAMILY PARTNERSHIP AGREEMENT Memorandum
City of Port Arthur, Texas
Health Department
TO: Floyd T. Johnson, City Manager
FROM: Judith Smith, RN, BSN, Director of Health I
DATE: August 22, 2013
SUBJECT: Proposed Resolution No. 17870
Approval of Amendment Six to the Texas Nurse - Family Partnership
Agreement for FY 2014 grant program
RECOMMENDATION
It is recommended that the City Council approve P.R. No. 17870, authorizing approval of
Amendment Six to the Texas Nurse - Family Partnership Program Agreement between the Health
and Human Services Commission and the City of Port Arthur for a Nurse- Family Partnership
grant in the amount of $516,850.00. This amendment is the grant renewal contract for FY 2014
with a 10% local cash match of $51,685.00.
BACKGROUND
The Nurse - Family Partnership (NFP) program provides educational, health, guidance, and other
resources for low- income, Medicaid eligible, first -time pregnant women during pregnancy, and
during the first two years of their infant's life through visits by highly trained registered nurses.
For the past five (5) years, this grant provided for six (6) full -time registered nurses, one full -
time clerical support person, and a maximum caseload of 125 families. Currently, the program is
servicing about 95 families.
BUDGETARY AND FISCAL EFFECT
This grant covers personnel and fringe benefits, supplies, training, education, and travel. The
total grant award is $516,850.00. One of the requirements of the grant is that the remaining 10%
cash match will come from local funds. The City's 10% match for this grant award is
$51,685.00. The following request for the 10% match of $51,685 has been included in the health
department's budget request for FY 2014, and is pending approval:
li
Floyd T. Johnson, City Manager
P.R. No.
Page 2
001 - 1301 - 541.21 -00 $ 9,000
001 - 1301 - 541.27 -00 $ 1,800
001 - 1301 - 541.29 -00 $ 3,000
001 - 1301 - 541.56 -00 $29,885
001 - 1301 - 541.61 -03 $ 8,000
$51,685
STAFFING EFFECT
For FY 2014, staff will consist of seven (7) full -time employees (6 nurses and 1 data/entry
support person) contingent upon the availability of grant funding.
SUMMARY
It is recommended that the City Council approve P.R. No. 17870, authorizing approval of
Amendment Six to the Texas Nurse - Family Partnership Program Agreement between the Health
and Human Services Commission and the City of Port Arthur for a Nurse - Family Partnership
grant in the amount of $516,850.00. This amendment is the grant renewal contract for FY 2014
with a 10% local cash match of $51,685.00.
P. R. NO. 17870
8/22/2013 -js
RESOLUTION NO.
A RESOLUTION APPROVING AMENDMENT SIX (6) TO
THE TEXAS NURSE - FAMILY PARTNERSHIP PROGRAM
AGREEMENT BETWEEN THE HEALTH AND HUMAN
SERVICES COMMISSION AND THE CITY OF PORT ARTHUR
FOR FY 2014
WHEREAS, the State of Texas, by and through the Texas Health and Human
Services Commission (HHSC) awarded grant funds to eligible entities to support the
establishment and operation of local Nurse - Family Partnership (NFP) programs to
provide educational, health, guidance, and other resources for low - income, first -time
pregnant women during pregnancy, and during the first two years of their infant's life
through visits by highly trained registered nurses; and,
WHEREAS, the City of Port Arthur has had an agreement with HHSC for FY
2009 per Resolution No. 08 -327 dated July 29, 2008; FY 2010, Resolution No. 09 -395
dated September 8, 2009; FYs 2011 and 2012, per Resolution No. 10 -286; and FY 2013,
per Resolution No. 12 -381 dated August 7, 2012; and,
WHEREAS, this Amendment provides for six (6) full -time registered nurses, one
(1) full -time clerical support person, and will allow for a caseload of 125 families; and,
WHEREAS, HHSC will award grant funds for approximately 90% of the total
annual base budget for the Nurse - Family Partnership grant and the City is expected to
contribute the remaining 10% from local match funds.
P.R. NO. 17870
Page 2- 8/22/2013
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PORT ARTHUR:
Section 1. That, the facts and opinions in the preamble are true and correct;
Section 2. That, the City Council of the City of Port Arthur hereby authorizes
Amendment Six to the Texas Nurse - Family Partnership Agreement to allow for the grant
award for FY 2014 in the amount of $516,850.00 as delineated in Exhibit "A," with the
understanding that the grant requires a 10% local match or $51,685.00.
Section 3. That, a copy of the caption of this Resolution be spread upon the
Minutes of the City Council.
READ, ADOPTED, AND APPROVED, this day of September
2013, A.D., at a Regular Meeting of the City Council of the City of Port Arthur, Texas by
the following Vote: AYES: Mayor:
Council members:
NOES:
P. R. NO. 17870
Page 3 — 8/22/2013
Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
V Tizeno, ity orn
APPROVED FOR ADMINISTRATION:
4 9.a anuft,a6s/3
Floyd T. Johnson, City Manager Atdith ith, RN, BSN,
Director of Health Services
APPROVED FOR AVAILABILITY OF FUNDS:
j ./.44.tedZia2Z
Deborah Echols, CPA, Director of Finance
1
EXHIBIT "A"
HHSC 529 -08 - 0110- 00008F
STATE OF TEXAS
COUNTY OF TRAVIS
AMENDMENT SIX
TO THE AGREEMENT
BETWEEN THE
TEXAS HEALTH AND HUMAN SERVICES COMMISSION
AND
CITY OF PORT ARTHUR
FOR
THE TEXAS NURSE - FAMILY PARTNERSHIP PROGRAM
ARTICLE I. AUTHORITY AND OBJECTIVES. 1
SECTION 1.01 AUTHORITY. 1
SECTION 1.02 OBJECTIVES 1
SECTION 1.03 MODIFICATIONS TO AGREEMENT 2
SECTION 1.04 EFFECTIVE DATE 2
ARTICLE II. AMENDMENT TO THE OBLIGATIONS OF THE PARTIES 2
SECTION 2.01 MODIFICATIONS. 2
ARTICLE III. AUTHORITY TO EXECUTE 3
Exhibit A: Contract Budget
1
HHSC 529 -08- 0110 - 00008E
STATE OF TEXAS
COUNTY OF TRAVIS
AMENDMENT SIX
TO THE AGREEMENT
BETWEEN THE
TEXAS HEALTH AND HUMAN SERVICES COMMISSION
AND
CITY OF PORT ARTHUR
FOR
THE TEXAS NURSE - FAMILY PARTNERSHIP PROGRAM
Article L INTRODUCTION
This Amendment Six to the HHSC Contract No 529 -08- 0110 -00008 (the "Agreement ") is between the
Health and Human Services Commission ( "HHSC "), an administrative agency within the executive
department of the State of Texas, having its principal office at 4900 North Lamar Boulevard, Austin,
Texas, 78751, and City of Port Arthur ( "CONTRACTOR "), having its principal office at 449 Austin Ave,
Port Arthur, Texas. HHSC and CONTRACTOR may be referred to in this Agreement individually as
"Party" and collectively as the "Parties."
The Parties agree to amend the Agreement, as amended, HHSC contract number 529-08 -0110-
00008, subject to the following terms and conditions. The Parties agree that the modified terms
and conditions will apply to the Services and Deliverables to be provided by CONTRACTOR
unless further modified or amended by the Parties.
Article II. AUTHORITY AND OBJECTIVES.
Section 2.01 Authority.
The Parties in accordance with Section 6.03(b)(3) of the Agreement execute this Amendment Six.
This modification is also executed in accordance with Article VI of the NFP Agreement document, and
Article 7 of HHSC's General Contract Terms and Conditions, attached as Exhibit C to the NFP
Agreement documents.
Section 2.02 Objectives.
HHSC contracted with City of Port Arthur to establish and operate a Texas Nurse - Family Partnership
Program utilizing the program model developed by and in accordance with Nurse Family Partnership
National Service Office. The purpose of the Agreement is to modify certain terms of the original
Agreement to effectuate the maximum provision of program services.
Section 2.03 Modifications to Agreement.
The Contract is modified for the following purpose:
o To add budget for FY 14 (Exhibit A)
o Modify General Payment Terms to include Exhibit A
Section 2.04 Effective Date.
This agreement is effective upon date of execution.
Article III. AMENDMENT TO THE OBLIGATIONS OF THE PARTIES
Section 3.01 Modifications.
(1) Add Exhibit A FY14 Contract Budget.
Exhibit A is added for the term of September 1, 2013 through August 31, 2014. This Exhibit
provides a budget for FY14.
Section 3.02 General Payment Terms.
(a) HHSC shall pay the Contractor an amount not to exceed the total agreed upon amount in the
Contractor's approved budget as represented in Exhibit A, as approved each fiscal year prior to the fiscal
year for the term beginning upon execution and ending August 31, 2014.
2
Article IV. AUTHORITY TO EXECUTE
The Parties have executed this contract in their capacities as stated below with authority to bind their
organizations on the dates set forth by their signatures.
IN WITNESS HEREOF, HHSC and CONTRACTOR have each caused this Agreement to be
signed and delivered by its duly authorized representative.
HEALTH & HUMAN SERVICES CITY OF PORT ARTHUR
COMMISSION
KYLE L JANEK, MD FLOYD T. JOHNSON
EXECUTIVE COMMISSIONER CITY MANAGER
DATE: DATE:
3
AMENDMENT SIX
TO THE AGREEMENT
BETWEEN THE
TEXAS HEALTH AND HUMAN SERVICES COMMISSION
AND
CITY OF PORT ARTHUR
FOR
THE TEXAS NURSE - FAMILY PARTNERSHIP PROGRAM
EXHIBIT A
CONTRACT BUDGET
The FY 14 Contract Budget is incorporated by reference as Exhibit A to this Agreement.
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Form Number: CPPO430
Texas Health and Human Services Commission
Vendor Information Form (VIF)
Instructions: This form must be completed and submitted with each new contract, amendment, renewal, andid)r extension.
(Please type or print information.)
SECTION 1: Contractor's General Information
Legal Contractor's Name: CITY OF PORT ARTHUR
Legal Doing Business As
(DBA) Name: CITY OF PORT ARTHUR
Physical Address: 449 AUSTIN AVENUE
Remit To (Payment) Address: 449 AUSTIN AVENUE
❑Texas Identification Number (TIN):
Enter one of the following: ®Federal Employer Identification Number (FEIN): 746001885
❑Social Security Number (SSN):
Select the Legal Status: ❑ For - profit Entity I ® Non - profit Entity
❑ Corporation ❑ Joint Venture
❑ Partnc . ship *
❑ Limited (Liability) Company ❑ Limited (Liability) Partnership ❑ Sole Proprietorship
® Governmental Entity (must specify): CITY MUNICIPALITY
Select the Business Structure:
❑ Other (must specify):
* If Partnership, must provide SSN or TIN for minimum of two partners
Partner Name: TIN or SSN:
Partner Name: TIN or SSN:
If applicable, enter State of Incorporation: Texas Charter Number: Name of Parent Entity:
appropriate information:
SECTION 2: Contractor's Contact Information
Person Who Will Sign the Contract
Point of Contact for Contract
Name: Floyd T. Johnson Name: Judith Smith, BSN, RN
Title: City Manager Title: Director of Health
Mailing Address: P.O. Box 1089, Port Arthur, TX 77641 Mailing Address: 449 Austin Avenue
Telephone: 409 983 -8101 Telephone: 409 983 -8832
Fax: 409 982 -6743 Fax: 409 983 -1530
E -mail: Floyd.Johnson @portarthur.net E -mail:
judith@portarthurnet
SECTION 3: Contractor's Authorized Signature (or HHSC Contract Manager)
Printed Name ,, Signnature Date PI° one Number
Judith Smith, RN, BSN 9nfjj-jj) ch. /7IMf /Ul esSd 08/21/2013 , CbO 983 -8832
SECTION 4: ECPS Contract and Administration Office Use Only
Contractor to Receive Payment: ❑ No ❑ Yes
Contract Number:
Effective Date: June, 2006 Revision Date: Jar uary 28, 2013