HomeMy WebLinkAboutPR 17868: CHANGE ORDER 01 EXCAVATORS & CONSTRUCTORS, LTD MEMORANDUM
CITY OF PORT ARTHUR
UTILITY OPERATIONS DEPARTMENT
TO: Floyd T. Johnson, City Manager
FROM: John Tomplait, Acting Assistant Director of Utility Operations
DATE: August 21, 2013
RE: Proposed Resolution No. 17868
RECOMMENDATION
I recommend that the City Council approve Proposed Resolution No. 17868 authorizing the
execution of change order number one (1) for the Highway 87 Water Transmission Line Project
with Excavators & Constructors, LTD., of Port Arthur, Texas, this change order modifies the
contract in the total amount of $64,286.50.
BACKGROUND
The change order is for the Highway 87 water line project approved in Resolution No. 13 -292.
A Hurricane Recovery Grant administered by the Texas General Land Office will fund this
change order. This change order is to add a copper tracer wire system, required by Texas
Department of Transportation. The tracer wire was not included in the original bid. Total cost for
the tracer wire is $64,286.50.
BUDGET /FISCAL EFFECT
This project will be funded through the GLO Project no. I21SPW, 144 - 1201 - 532.59 -00.
SUMMARY
I recommend that the City Council approve Proposed Resolution No.17868.
P. R. No. 17868
08/21/13JT
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO EXECUTE CHANGE ORDER NO. 1 BETWEEN THE
CITY OF PORT ARTHUR AND EXCAVATORS &
CONSTRUCTORS, LTD. AND CHANGE ORDER NO. 1
WITH THE GENERAL LAND OFFICE (GLO) FOR THE
HIGHWAY 87 WATER TRANSMISSION LINE
PROJECT, INCREASING THE CONTRACT AMOUNT
BY $64,286.50 TO A NEW TOTAL OF $2,382,989;
PROJECT NO 121SPW, 144-1201-532.59-00.
WHEREAS, per Resolution No. 13 -294, the City entered into a contract for the
installation of a water transmission line along Highway 87 South with Excavators &
Constructors, Ltd.; and,
WHEREAS, the Texas Department of Transportation has requested a copper tracer wire
system for the installation of a Water Transmission Line along Highway 87 South; and,
WHEREAS, Arceneaux & Gates Consulting Engineers, has requested Change Order No.
1 for a copper wire tracer system with Excavators & Constructors, Ltd., and Change Order No. 1
with the GLO; and,
WHEREAS, the change orders have been evaluated by Arceneaux & Gates Consulting
Engineers, and the Utility Operations Department (attached hereto as Exhibit "A "); and,
WHEREAS, Excavators & Constructors, LTD., of Port Arthur, Texas has submitted the
cost for the tracer wire system; NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
execute, on behalf of the City of Port Arthur, Change Order No. 1 between the CITY OF PORT
ARTHUR and Excavators & Constructors, LTD. and Change Order No. 1 with the GLO for the
Highway 87 Water Transmission Line tracer wire system increasing the contract amount by
$64,286.50 to a new total of $2,382,989; and,
P. R. No. 17868
08/21/13JT
Page 2
THAT, this project will be funded by the Texas General Land Office, in Project No.
I21SPW, 144 - 1201 - 532.59 -00; and,
THAT a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of , 2013
at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following
vote:
AYES: Mayor
Councilmembers:
NOES:
Deloris Prince
Mayor
ATTEST: APPROVED AS TO FORM:
•
45
Sherri Bellard Valecia Tizeno •
City Secretary City Attorney
P. R. No. 17868
08/21/13JT
Page 3
APPROVED FOR ADMINISTRATION:
Floyd T. Johnson Shawna Tubbs, CPPB
City Manager Purchasing Manager
Ross E. Blackketter, P.E. Kelly Eldridge
Director of Public Works Director of Utilities
APPROVED AS TO AVAILABILITY OF
FUNDS:
id • O„-
e • orah Echols
Director of Finance
Account No.: 144 - 1201- 532.59 -00
Project no.: I21SPW
Exhibit "A"
(Proposal for Contract Addition)
ARCENEAUX & GATES CONSULTING ENGINEERS, INC.
ED 2901 Turtle Creek Drive, Suite #320
ARCENEAUX Port Arthur, TX 77642
&
Phone: 409-724-7888
GATES Fax: 409 - 724 -1447
CONSULTING
ENGINEERS, INC. www.ageng.com
LETTER OF TRANSMITTAL
DATE: August 14, 2013 PROJECT NO.: CPA -700
TO: City of Port Arthur ATTENTION: Mr. Ross Blackketter, PE
444 4th Street
Port Arthur, Tx RE: Highway 87 Water Line
WE ARE SENDING YOU ❑ Attached ['Under Separate Cover Via: Hand Delivery The following items:
❑ Memo ❑ Monthly Estimate ❑ Plans ❑ Contract Documents ❑ Form
❑ Letter IN Change Order ❑ Specifications ❑ Other
COPIES DATE DESCRIPTION
1 8 -14 -13 Change Order No. 1
1 8 -14 -13 GLO Change Order No. 1
THESE ARE TRANSMITTED as checked below:
rd For approval ❑ Approved as submitted ❑ Resubmit copies for approval
❑ For your use ❑ Approved as noted n Submit copies for distribution
❑ As requested ❑ Returned for corrections ❑ Submit corrected prints
❑ For review and comment ❑ Execute and return original ❑ PRINTS RETURNED AFTER LOAN TO US
❑ FOR BIDS DUE , 2013
RECEIVED BY:
COMMENTS:
COPY TO: John Tomplait SIGNED: 11 j1
A &G File Stephanie orrell
A BURROW GLOBAL COMPANY
ARCENEAUX & GATES
ARCENEAUX Consulting Engineers, Inc.
GATES A Burrow Global Company
Engineers • Surveyors • Planners
August 13, 2013
Mr. Ross Blackketter, PE
Public Works Director
City of Port Arthur
444 Fourth Street
Port Arthur, Texas 77640
RE: PROPOSAL FOR CONTRACT ADDITION
Highway 87 Water Line
Job No, CPA -700
Dear Mr. Blackketter:
Attached is Change Order No. 1 for the Highway 87 Water Line. This change order is to
add a tracer wire system, required by Texas Department of Transportation. This tracer
wire was not included in the original bid. The total cost for the tracer wire is $64,286.50.
I recommend that the City of Port Arthur authorize this change to the contract. I have
attached Change Order No. 1 which modifies the contract to reflect this change for your
consideration and action. Should you have any questions or require additional
information, please contact our office.
Very truly yours,
ARCENEAUX & GATES CONSULTING ENGINEERS, INC.,
A Burrow Global Company
TEXAS REGISTERED ENGINEERING FIRM F-30
it ✓L_
Keestan Cole, P
Staff Engineer
2901 Turtle Creek Dr., Suite 320 Port Arthur, TX 77642 Phone: 409/724 -7888 Fax: 409/724 -1447
ARCENEAUX
GATES
CONSULTING
ENGINEERS, INC.
CHANGE ORDER No. 1
DATE: August 13, 2013 JOB NO. CPA -700
AGREEMENT DATE: July 17, 2013
NAME OF PROJECT: HIGHWAY 87 WATER LINE
OWNER: CITY of PORT ARTHUR
CONTRACTOR: EXCAVATORS & CONSTRUCTORS, LTD.
The following changes are hereby made to the CONTRACT DOCUMENTS:
1. Add the following Items to the Contract and Scope of Work:
a. 19,190 L.F. Tracer Wire System
($3.35/L.F.) [ +] $ 64,286.50
TOTAL $ 64,286.50
CHANGE ORDER NO. 1
August 13, 2013
ARCENEAUX Job No. CPA -700, Contract No. 1
GATES
CONSULTING
ENGINEERS, INC.
CHANGE TO CONTRACT PRICE:
ORIGINAL CONTRACT PRICE: $2,318.702.50
CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $2.318.702.50
The CONTRACT PRICE due to this CHANGE ORDER will be [increased]
[dccreascd]
by: $64,286.50 Dollars
The new CONTRACT PRICE, including this CHANGE ORDER, will be $2.382,989.00
CHANGE TO CONTRACT TIME:
ORIGINAL CONTRACT TIME: 270 Calendar Days
CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 270 Calendar Days
CURRENT DATE OF COMPLETION: April 15. 2014
CONTRACT TIME due to this CHANGE ORDER will be increased by 0 Days
The New DATE OF COMPLETION: April 15. 2014
No other Terms and Conditions of the Contract are changed as a result of this Change Order.
Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs
incurred by Contractor in his performance of the work covered by the Change Order.
RECOMMENDED BY ENGINEER: ACCEPTED BY:
/ _ � ►
RCENEAUX & GATES _ [CONTR: ' 0! OFFICER OR OW , I
CONSULTING ENGINEERS, INC. EX TORS & CONSTRUCTORS, LTD.
ACCEPTED BY:
CITY of PORT ARTHUR
2 of 2
i
- ° Texas General Land Office
��
fir (7 Disaster Recovery
0 3 9 6
r4 BLISH EO
Construction Contract Change Order Request Form
Engineer: Owner (Contractor Locality): Contractor:
Excavators & Constructors, LTD.
Aceneaux & Gates Engineers, Inc., City of Port Arthur
6601 Proctor Ext.
A Burrow Global Company �,
2901 Turtle Creek Dr., Suite 320 444 4 Street Port Arthur, TX 77642
Port Arthur, TX 77642
Port Arthur, TX 77642
Phone No.:409- 983 -8100 Agreement Date:
Phone No.: 409 - 724 -7888
July 17,2013
Phone No.:409- 962 -2677
Date: August 13, 2013 Contract For (Project Description): GLO Contract No.:
Project Code No.: P21105 Highway 87 Water Line 12- 305 - 025 -6542
Bid Package No.: 4 Change Order No.: 1
You are hereby requested to comply with the following changes from the contract plans and specifications:
Item Description of Changes: Quantities, Units, Unit Prices, Decrease in Increase in
No. Change in Completion Scheduled, Etc. Contract Price Contract Price
19,190 L.F. Copper Tracer Wire System $ 64,286.50
($3.35/L.F.)
Construction Contract Change Order Request Form Page 1 of 3
CDBG Disaster Recovery Program May 2012
Change in Contract Price Change in Contract Time (Calendar Days)
Original Contract Price: $ 2,318,702.50 Original Contract Time: 270 days
Previous Change Order(s): Net Change From Previous
No. 1 to No. 1 $ 0.00 Change Orders: 0 days
Contract Price Prior to Contract Time Prior to
this Change Order: $ 2,318,702.50 this Change Order: 0 days
Net Increase /OccroQco of Net trisreasetBeGrease of
this Change Order: $ 64,286.50 this Change Order: 0 days
Contract Price With all Contract Time With all
Approved Change Orders: $ 2,382,989.00 Change Orders: 270 days
Cumulative Percent Change in Contract Price ( + / -): Grantee Contract End Date:
3 % (mm /dd /yy) 12 /31 /2015
Construction Contract Start Date: Construction Contract End Date:
(mm /dd /yy) 8 /19 /2013 (mm /dd /yy) 4 /15 /2013
Reimbursements of costs included in this change order are subject to review by the GLO -DR program.
* This document may be executed prior to submission for GLO -DR program review, but all parties
involved will be held responsible if the change order or the amendment warranted as a result of
this change order is not in compliance with CDBG or HUD requirements.
RECOMM NDED: APPROVED: ACCE • TED: '
1�
ENGINEER OWNER CONTRT'' OR
Date: 8-/.1- Date:
Date: •
Construction Contract Change Order Request Form Page 2 of 3
CDBG Disaster Recovery Program May 2012
JUSTIFICATION FOR CHANGE
1. Will this Change Order increase or decrease
the number of beneficiaries? ❑ Increase ❑ Decrease 0 No Change
If there is a change, how many beneficiaries will be affected? Total UM
2. Effect of this change on scope of work: 0 Increase ❑ Decrease ❑ No Change
3. Effect on operation and maintenance costs: ❑ Increase ❑ Decrease 0 No Change
4. Are all prices in the change order dependent upon unit prices
found in the original bid? ❑ Yes 0 No
If "No", explain: Texas Department of Transportation is requiring Copper Tracer Wire to be installed
on all utility lines installed in TxDOT Right -of -Way. This item was not included in the original bid.
5. Has this change created new circumstances or environmental
conditions which may affect the projects impact, such as
concealed or unexpected conditions discovered during actual
construction? ❑ Yes 0 No
If "Yes", is an Environmental Re- assessment required?
6. Is the Texas Commission on Environmental Quality (TCEQ)
clearance still valid? (if applicable) 0 Yes ❑ No
7. Is the TCEQ permit approval still valid? (sewer projects only) ❑ Yes ❑ No
8. Are the handicapped access requirements /approval
still valid? (if applicable) ❑ Yes ❑ No
9. Are other Disaster Recovery contractual special condition clearance
still valid? 0 Yes ❑ No
(If no, specify):
NOTE:
* Generally, a cumulative change in the contract price in excess of 25% cannot
be reviewed (18% decrease for counties).
Construction Contract Change Order Request Form Page 3 of 3
CDBG Disaster Recovery Program May 2012