HomeMy WebLinkAboutPR 17881: EXCAVATORS & CONSTRUCTERS FOR RECONSTRUCTION OF CAMBRDGE AVENUE PUBLIC WORKS DEPARTMENT
COUNCIL ACTION MEMO
TO Floyd T. Johnson, City Manager
FROM Ross E. Blackketter, P.E., Director of Public Works
SUBJECT P.R. #17881 — CO 03 — Excavators for Reconstruction of Cambridge Avenue from
SH 73 to DD #7 Bridge
DATE 26 August 2013
RECOMMENDATION:
I recommend that the City Council approve Proposed Resolution No. 17881, authorizing Change
Order 03 to the contract with Excavators & Constructors, LTD. for the Reconstruction of
Cambridge Avenue from SH 73 to DD #7 Bridge, increasing the contract by $77,068.24 to a
new total of $628,823.81 and increasing the term by 18 days to a new length of 168 days.
BACKGROUND:
The City Council previously executed a contract with Excavators for the Reconstruction of
Cambridge Avenue from SH 73 to DD #7 Bridge. This contract was for the original amount of
$503,059.05, and has since been increased by Change Orders 01 and 02 to a total of
$551,755.57. Change Order 03 is for an increase in the contract amount of $77,068.24 due to
the need to stabilize the roadway base material. Reworking the subgrade is usually not a
consideration when a street is being reconstructed, and this situation was not expected.
Because of the state law that change orders cannot exceed 25% of the base contract amount,
the City will provide the material and equipment rental, with Excavators performing the
placement and mixing of the stabilizing material.
BUDGETARY /FISCAL EFFECT:
Funding is available in 001 - 1203 - 531.86 -01 and 001 - 1203 - 531.86 -00. This breakdown is due to
the fact that only half of the Cambridge Avenue project is CDBG eligible.
EMPLOYEE /STAFF EFFECT:
None.
SUMMARY
I recommend that the City Council approve Proposed Resolution No. 17881, authorizing Change
Order 03 to the contract with Excavators & Constructors, LTD. for the Reconstruction of
Cambridge Avenue from SH 73 to DD #7 Bridge, increasing the contract by $77,068.24 to a
new total of $628,823.81 and increasing the term by 18 days to a new length of 168 days.
Q2 , i(1C
Ross E. Blackketter, P.E.
Director of Public Works
REB /reb
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P.R. 17881
08/26/13 reb
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
CHANGE ORDER 03 TO THE CONTRACT BETWEEN THE CITY OF
PORT ARTHUR AND EXCAVATORS & CONSTRUCTORS, LTD. FOR
RECONSTRUCTION OF CAMBRIDGE AVENUE FROM SH 73 TO DD
#7 BRIDGE, INCREASING THE CONTRACT AMOUNT BY
$77,068.24 TO A NEW TOTAL AMOUNT OF $628,823.81 AND
LENGTHENING THE CONTRACT TERM BY 18 DAYS TO A NEW
TOTAL OF 168 DAYS. ACCOUNTS 001 -1203- 531.86 -01 and 001-
1203- 531.86 -00.
WHEREAS, in Resolution 13 -149, the City entered into a contract with
Excavators & Constructors, LTD. for Reconstruction of Cambridge Avenue from SH 73 to
DD #7 Bridge, said contract being in the original amount of $503,059.05 and for 150
days and subsequently increased by Change Orders 01 and 02 to the amount of
$551,755.57; and,
WHEREAS, Excavators has requested Change Order 03 increasing the amount
by $77,068.24 to address unforeseen conditions and increasing the contract term by an
additional 18 days, attached hereto as Exhibit "A "; and,
WHEREAS, approval of Change Order 03 increasing the contract by $77,068.24
to a new total amount of $628,823.81 and lengthening the contract by 18 days to a
new term of 168 days, is herein deemed an appropriate action; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, Change Order 03 is herein approved and the City Manager is authorized
to execute said Change Order; and,
P.R. 17881
Page 2
THAT, a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2013
at a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Mayor
Attest:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
Valecia Tizeno
City Attorney
P.R. 17881
Page 3
APPROVED FOR ADMINISTRATION:
Floyd T. Johnson Shawna Tubbs, CPPO
City Manager Purchasing Manager
Ross E. Blackketter, P.E.
Director of Public Works
APPROVED AS TO AVAILABILITY OF FUNDS:
0,41,4d.
Deborah Echols, CPA
Director of Finance
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EXHIBIT A
CHANGE ORDER NO. 03
DATE: 10 September 2013
ORIGINAL AGREEMENT DATE: 02 April 2013
Excavators & Constructors, LTD.
PROJECT DESCRIPTION: Reconstruction of Cambridge Avenue from SH 73 to
DD #7 Bridge
CHANGE TO CONTRACT TERM:
ORIGINAL CONTRACT term: 150 days
CURRENT CONTRACT TERM (adjusted by previous CHANGE ORDER): 150 days
The Contract term due to this CHANGE ORDER will be (increased /dccrescd) by:
18 days
The new CONTRACT TERM including the CHANGE ORDER will be: 168 days
CHANGE TO CONTRACT AMOUNT:
ORIGINAL CONTRACT amount: $503,059.05
CURRENT CONTRACT PRICE (adjusted by previous CHANGE ORDER): $551,755.57
The Contract Amount due to this CHANGE ORDER will be (increased/deer-eased) by:
$77,068.24
The new CONTRACT AMOUNT including the CHANGE ORDER will be: $628,823.81
Excavators & Constructors, LTD.
Signature
Printed Name
CITY OF PORT ARTHUR
Floyd T. Johnson
City Manager
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