HomeMy WebLinkAboutPR 17865: 3RD YEAR RENEWAL OF THE APPLICATION SERVICES, SUNGARD PUBLIC SECTOR, INC. INTERNAL CORRESPONDENCE
To: Floyd T. Johnson, City Manager
From: Fay Young, Information Technology Manager ,.
Date: August 20, 2013
Subject: Proposed Resolution No. 17865
On October 5, 2010, the City Council approved Resolution 10 -440, authorizing a
five year Application Services Provider (ASP) Agreement with SunGard Public Sector,
Inc., for the hosting of application software for payroll, accounting, utility billing,
purchasing, code enforcement and other central system functions.
On May 3, 2011, the City Council approved Resolution 11 -154, authorizing a
supplement to the ASP Agreement for the addition of QRep and Click2Gov applications.
recommend that the City Council approve Proposed Resolution No. 17865
authorizing the payment of the ASP Agreement, QRep and Click2Gov annual fees for
fiscal year 2013 — 2014 to SunGard Public Sector.
cc: Deborah Echols, Finance Director
s: \mis \councilcomm \aspyr3.docx
P.R. NO. 17865
FY 8/20/2013
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE THIRD (3 YEAR
RENEWAL OF THE APPLICATION SERVICES PROVIDER
AGREEMENT WITH SUNGARD PUBLIC SECTOR, INC., IN A
NOT TO EXCEED AMOUNT OF $172,640 FOR THE 2013 -2014
FISCAL YEAR; FUNDING AVAILABLE IN ACCOUNT NO. 001-
1034- 515 -54.00
WHEREAS, per Resolution No. 10 -440 the City Council authorized a five year
Application Services Provider (ASP) Agreement with SunGard Public Sector, Inc., for
the hosting of application software for payroll, accounting, utility billing, purchasing,
code enforcement and other central system functions; and
WHEREAS, per Resolution No. 11 -154, the City Council authorized a
supplement to the ASP Agreement for the addition of QRep and Click2Gov applications;
and
WHEREAS, the City has maintained an ongoing agreement with the company to
provide application services; and
WHEREAS, the ASP Agreement with SunGard Public Sector, Inc., will serve as
a secure system in the event of an emergency; and
WHEREAS, the City Council deems it is in the best interest of the City to renew
the ASP Agreement and authorize the annual payment to SunGard Public Sector, Inc.,
in a not to exceed amount of $172,640 to provide hosted services for the City.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1. That, the facts and opinions in the preamble are true and correct.
Section 2. That, the City Council hereby authorizes the third (3 year renewal
and annual payment for the ASP Agreement with SunGard Public Sector, Inc., for the
hosting of application software for reporting, online payments, payroll, accounting, utility
billing, purchasing, code enforcement and other central system functions in a not to
exceed amount of $172,640.
Section 3. That, an authorized agent of SunGard Public Sector, Inc. will sign
this resolution agreeing to the terms.
Section 4. That, a copy of the caption of this Resolution be spread upon the
Minutes of the City Council.
s: \mis \councilcomm \aspyr3.docx
P.R. NO. 17865
FY 8/20/2013
READ, ADOPTED AND APPROVED this the day of , A.D.
2013 at a meeting of the City of Port Arthur, Texas by the following
vote: AYES:
Mayor:
Councilmembers:
NOES:
Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED S TO FORM:
� Val Tizen , ,City a orney
APPROVED FOR ADMINISTRATION:
Floyd T. Johnson, City Manager Shawna Tubbs, Purchasing Manager
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Y� Fa 9
Information Technology Manager
s: \mis \councilcomm \aspyr3.docx
P.R. NO. 17865
FY 8/20/2013
APPROVED AS TO AVAILABILITY OF FUNDS:
i) t „
Deborah Echols, Director of Finance
AGREED TO:
SUNGARD PUBLIC SECTOR, INC.
By:
Print Name:
Title:
s: \mis \counciicomm \aspyr3.docx