HomeMy WebLinkAboutPR 17900: CITY MANAGER TO ACCEPT THE FY 2013 EMERGENCY MANAGEMENT PERFORMANCE GRANT, AMOUNT OF $35,200.68 Memorandum
To: Floyd T. Johnson, City Manager
From: Mark Blanton, Chief of Police
Date: September 6, 2013
Re: Proposed Resolution No. 17900
RECOMMENDATION:
The Police Department recommends that the City Council adopt Proposed Resolution No.
17900 authorizing the City Manager to accept the FY 2013 Emergency Management
Performance Grant award of $35,200.68.
BACKGROUND:
The Emergency Management Performance Grant Program provides federal funding to
assist state and local governments in developing and carrying out emergency
management programs. Grant funding also encourages improvement of mitigation,
preparedness, response, and recovery capabilities for all hazards, and also to support local
comprehensive emergency management programs.
BUDGETARY /FISCAL EFFECT:
None.
STAFFING/EMPLOYEE EFFECT:
None.
SUMMARY:
The Police Department recommends that the City Council adopt Proposed Resolution
No. 17900 authorizing the City Manager to accept the FY 2013 Emergency Management
Performance Grant award of $35,200.68.
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P.R. No. 17900
9/6/13 sz
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
ACCEPT THE FY 2013 EMERGENCY MANAGEMENT
PERFORMANCE GRANT IN THE AMOUNT OF $35,200.68
WHEREAS, the Emergency Management Performance Grant Program provides
federal funding to assist state and local governments in developing and carrying out
emergency management programs; and,
WHEREAS, Emergency Management Performance Grant funds are used to
support local comprehensive emergency management programs; and,
WHEREAS, grant funding also encourages improvement of mitigation,
preparedness, response, and recovery capabilities for all hazards.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council hereby authorizes the City Manager to accept
the FY 2013 Emergency Management Performance Grant award of $35,200., attached
hereto as Exhibit "A ".
Section 3. That this grant award will be used to support local comprehensive
emergency management programs to improve mitigation, preparedness, response, and
recovery capabilities for all hazards.
Section 4. That a copy of the Resolution be spread upon the minutes of the
City Council.
READ, ADOPTED AND APPROVED on this day of
A.D., 2013, at a Regular Meeting of the City Council of the City of Port Arthur, Texas,
by the following vote: AYES:
•
Mayor
Councilmembers: ;
•
•
NOES:
Deloris Prince, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED , • S TO FORM:
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Val Tizeno, Ir ity Atto ey
APPROVED FOR ADMINISTRATION:
Floyd T. Johnson, City Manager
Exhibit "A"
TEXAS DEPARTMENT OF PUBLIC SAFETY
5805 N LAMAR BLVD • BOX 4087 • AUSTIN, TEXAS 78773 -0001
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SEP 0 4 2 013 -_
STEVEN C. McCRAW COMMISSION
DIRECTOR -' A. CYNTHIA LEON, CHAIR
DAVID G. BAKER , MANAGER QrFICF CARIN MARCY BARTH
CHERYL MacBRIDE ADA BROWN
DEPUTY DIRECTORS ALLAN B. POLUNSKY
RANDY WATSON
August 28, 2013
Floyd T. Johnson URGENT
Port Arthur City Manager
P.O. Box. 1089
Port Arthur, TX 77641 -1089
Dear Mr. Johnson:
This letter is to advise you that your application to participate in the Emergency Management
Performance Grant (EMPG) program during Fiscal Year 2013 (FY 13) has been accepted.
1. Grant Award
The Notice of Sub - recipient Grant Award (Attachment 1) specifies the federal EMPG program
funding that will be provided during FY 13.
A representative authorized by your City Council to accept grants on behalf of the jurisdiction
must sign the grant award. Typically the Mayor or City Manager must sign the award and return
it to the Texas Division of Emergency Management (TDEM) within 45 days to activate your
grant. Retain a copy for your records and provide a copy of the entire grant award package to
your local financial manager. Failure to accept the award and return documentation to TDEM
within 45 days may result in the distribution of the award to another jurisdiction.
2. Required EMPG Tasks
A. Your FY 13 EMPG Program Application has been approved. As changes to this document
may have been made in order to meet FY 13 program requirements since originally
submitted, you should carefully review the attached copy.
B. All EMPG participants must prepare and submit an After Action Report (AAR) and
Improvement Plan (IP), in the format prescribed by the DHS Homeland Security Exercise
Evaluation Program (HSEEP) and TDEM guidelines. The HSEEP document can be
accessed at https : / /hseep.dhs.gov. A sample AAR and IP is located on our website at
http: / /www.txdps.state.tx. us /dem /Prepared ness /exercise Unit /exerciseRptng I nfoForms. htrn.
C. The Department of Homeland Security has identified steps that States, territories, tribal,
and local entities should take during FY 13 to remain compliant with the NIMS. All
jurisdictions awarded FY 13 EMPG funds must achieve and maintain 100% compliance
with NIMSCAST objectives and metrics.
EQUAL OPPORTUNITY EMPLOYER
COURTESY • SERVICE • PROTECTION
3. Task Progress & Reporting
Continued participation in the EMPG program is in part conditioned on making proportional
progress on your Work Plan tasks and the timely submission of progress and financial reports.
A. Proportional Progress in Program Tasks. You are expected to complete and document a
portion of those tasks each quarter rather than deferring most planning tasks, training,
exercises, and other activities until the last several months of the fiscal year. Those who try
to complete a year's work in several months frequently fail when emergencies occur late in
the year.
B. Financial Reports. EMPG Financial reports are due 30 days after the close of each quarter
of the federal Fiscal Year. Quarterly Financial Reports are due January 30, April 30, July
30, and October 30. These reports should be emailed directly to the TDEM EMPG Auditor,
Doris. Grisham dps.texas.00v.
C. Quarterly Metrics Templates. FEMA EMPG quarterly templates are due every quarter,
January. 15, April 15, July 15, and October 15. These templates should be emailed directly
to the TDEM EMPG Grant Technician, Heather.Baxter(a7dps.texas.gov
D. Progress Reports. Your first semi - annual progress report was due to the TDEM
Preparedness Section on April 15, 2013. The final progress report is due October 15,
2013, and should be emailed directly to the TDEM EMPG Grant Technician,
Heather. Baxtera(7dps.texas.00v
If you do not expend grant funds allocated on allowable expenses within the performance period,
future grants will likely be reduced.
• If you determine that you do not wish to participate in the FY 13 EMPG program, please submit a
letter from your Authorized Official requesting to terminate your participation from the program.
If you have questions regarding EMPG tasks, please contact the EMPG Grant Coordinator III, Lisa
Resendez at 512-424-7511/512-5741473, or your District Coordinator.
Respectful'
W. Ni Kidd, CEM
Assistant Director
Texas Department of Public Safety
Chief
Texas Division of Emergency Management
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Attachments: 1- Notice of Sub - Recipient Grant Award
2- Terms and Conditions
TEXAS DEPARTMENT OF PUBLIC SAFETY
TEXAS DIVISION OF EMERGENCY MANAGEMENT (TDEM)
NOTICE OF SUBRECIPIENT GRANT AWARD
Program Title: FY 2013 Emergency Management Performance Grant (EMPG)
DHS Instrument Number: 2013 -EP -00067
TDEM Grant Number: 13TX -EMPG -0396
Administered By: Texas Department of Public Safety
Texas Division of Emergency Management
P.O. Box 4087
Austin, Texas 78773 -0220
Subrecipient: City of Port Arthur
P.O. Box 1089
Port Arthur, TX 77641 -1089
Amount of Grant: $35200.68
Period of Grant: October 1, 2012 to March 31, 2014
The period of grant reflects a six (6) month programmatic extension to complete and close out
your FY 13 EMPG grant year. Signing Acceptance of this document means that you accept and
will'comply with all requirements listed in the attached FY 2013 Terms and Conditions.
AGENCY APPROV • _ . GRANT ACCEPTANCE
1
AuthorizedSi:natureR..uired _
W. Nim Kidd, CEM Printed Name/Title:
Assistant Director
Texas Department of Public Safety
Chief
Texas Division of Emergency Management
Date: Date:
Return Signed Copy of This Page within 45 days to:
Texas Department of Public Safety
Texas Division of Emergency Management
Attention: Heather Baxter, Office of Management and Budget
MSC 0229
PO Box 4087
Austin, TX 78773 -0220