The URL can be used to link to this page

Home My WebLink AboutPR 17847: RESCINDING CONTRACT WITH SCRAPS & METALS DEMO City of Port Arthur Inspections & Code Enforcement Dept. Demolition Division Memo To: Floyd T. Johnson, City Manager / 1 From: Lawrence Baker, Director of Code Enfor e Date: August 13, 2013 Re: P. R. NO. 17847 — TERMINATING A CONTRACT WITH SCRAPS & METALS DEMO FOR THE DEMOLITION OF SIX (6) DANGEROUS RESIDENTIAL STRUCTURES (GROUP C) LOCATED THROUGHOUT THE CITY, AND AUTHORIZING THE REBIDDING OF THE WORK COMMENT RECOMMENDATION: Staff recommends that the City Council adopt P. R. No. 17847 terminating a contract award with Scraps & Metals Demo in the amount of *$12,379.00 for the demolition and removal of six (6) dangerous residential structures located throughout the City, and authorizing the rebidding of the project. BACKGROUND: Bids for demolition of twenty -five (25) residential structures were opened on February 27, 2013. Scraps & Metals Demo was the low bidder for Group C at *$16,915.00, to be completed within ten (10) working days from the date they receive a Notice to Proceed. A contract was awarded to Scraps & Metals Demo by Resolution Number 13 -108 on March 6, 2013. A Notice to Proceed was issued on June 19, 2013; the work was to have been completed on July 2, 2013. When we contacted Mr. Derrick Bradley of Scraps & Metals Demo by telephone he advised us that he was in the hospital (for the third time), but he would have someone to complete the work. Mr. Bradley failed to complete the demolition of a garage at 3228 32n Street (it is 75% complete); and he failed to begin the demolition of the garage located at 4817 Dryden Road. The fill material is partially spread at 3027 10` Street and his trackhoe has remained there for over a month. Mr. Bradley has also failed to complete maintenance items on another contract, and he has failed to begin demolition of a third and final group. He agreed that he would complete demolition/ maintenance of the three aforementioned properties, but failed to do so. We then advised him on August 7, 2013 that we would terminate his contract and that he should not do any further work on any contract. The contractor has violated his contract by failing: (1) to begin or execute the work properly as agreed to, (2) to do any work for a period of over five (5) consecutive days, (3) to respond to written or oral communication; and (4) to fulfill his contract in the prescribed period of time without proper notification to the City regarding delays. Scraps & Metals Demo has not demonstrated the ability or willingness to complete a contract in the proper manner or to provide the equipment needed to complete the work. Please see the attached email for supporting documentation. Scraps & Metals Demo has been notified that its contract for this group will be terminated and that this matter is being presented to the City Council. (CONTINUED) PR #17847 —TERM. DEMO CONTRACT — SCRAPS & METALS — 08/13/13 PAGE 2 OF 2 BUDGET AND REVENUE IMPACT: Acceptance of this recommendation will not require a budget amendment. Funding is available in Account No. 303 - 1603 - 591.59 -00; Project No. CIP614 (EDC). STAFF LEVEL IMPACT: Acceptance of this recommendation will have no effect on current staffing level. SUMMARY: Staff recommends that the City Council adopt P. R. No. 17847, terminating a contract with Scraps & Metals Demo in the amount of *$12,379.00 for the demolition and removal of six (6) dangerous residential structures located throughout the City, and authorizing the rebidding of the project. DTP Attachment: 08/13/13 Email *The original contract amount was $16,915, but SETRPC demolished and rebuilt 2111 Thomas Boulevard, the bid for which was $4,536.00). The new contract amount is $12,379. STRUCTURES TO BE REBID: GROUP C (REGULAR) (6) TYPE OF STRUCTURE(S) 2111 Thomas Boulevard Burned v c3e-/ Attached Garage (Remove Demolished & Rebuilt by SETRPC traah /debris /rear fence only) 3027 10 Street Residence /Garage (Remove rear fence & heavy brush) Sand to be spread & trackhoe still at this location. 3326 12 Strcct ' - - - - - = - a: - = Complete 1012 Trinity Avenue Burncd Residence/Garage/Shed (Remove -keavrlatush Complete & rear fcncc only) 3228 32 " Street Garage (Leave concrete and remove brush next to Demolition Debris Remains (75% garage) complete) 4817 Dryden Road Collapsed Garage (Leave slab) Still Standing Darlene Thomas - Pierre From: Darlene Thomas - Pierre <dtpierre @portarthur.net> Sent: Tuesday, August 13, 2013 2:03 PM To: Shawna Tubbs; Clifton Williams Cc: Lawrence Baker; Floyd T. Johnson; John Comeaux; Val Tizeno; Deborah Echols Subject: Termination of Three (3) Contracts with Scraps & Metals (P. R. 17847, P. R. 17878, P. R. 17849) Attachments: Darlene Thomas - Pierre.vcf Scraps & Metals has incomplete maintenance items at two locations in one contract, has failed to complete two (2) structures in a second contract, and cannot begin work on the third contract. We have notified Mr. Bradley to cease any and all activity on these contracts. He has stated he's been in the hospital on three (3) separate occasions, and he has failed to respond to calls and letters. I have requested several tunes that Mr. Bradley submit an invoice for the work he completed on Group C (3/6/13 contract), but he has not responded. FYI: he has signed an agreement to forfeit all monies to pay his landfill bill until it is paid in full. Darlene Thomas- Pierre City of Port Arthur Demolition Supervisor Code Enforcement (409) 983-8264 Work (409) 543 -3606 Mobile dtpierre@portarthur.net 444 4th Street Port Arthur, Tai 77640 1 P. R. No. 17847 08/13/13 DTP RESOLUTION NO. A RESOLUTION TERMINATING A CONTRACT WITH SCRAPS & METALS DEMO IN THE AMOUNT OF $16,915, AND AUTHORIZING THE REBIDDING OF THE DEMOLITION OF ONE (1) STRUCTURE, REMOVAL OF DEMOLITION DEBRIS FROM ONE (1) STRUCTURE, AND THE MAINTENANCE ON ONE (1) PROPERTY (GROUP C), TO BE CHARGED TO ACCOUNT NO. 105 - 1431 - 552.59 -00, PROJECT NO. C36120. WHEREAS, the City Council of the City of Port Arthur awarded a contract to Scraps & Metals Demo, which was approved by Resolution Number 13 -108 on March 6, 2013 (for the demolition of six (6) dangerous structures — Group C (one structure was removed from the contract because it was demolished and rebuilt with disaster funds by SETRPC); and WHEREAS, the contractor has violated his contract by failing: (1) to execute the work properly as agreed to, (2) to do any work for a period of over five (5) consecutive days, and (3) to fulfill his contract in the prescribed period of time without proper notification to the City regarding delays; BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT it is in the best interest of the City of Port Arthur to terminate said contract with Scraps & Metals Demo; and THAT the City Council of the City of Port Arthur hereby terminates its contract with Scraps & Metals Demo, as delineated above; and THAT the City Council hereby authorizes the rebidding of the demolition of one (1) structure, the removal of demolition debris and dirt work at one (1) property, and for the maintenance on one (1) property in Group C. THAT a copy of the caption of this Resolution be spread upon the Minutes of the City Council. i READ, ADOPTED, AND APPROVED this the 17th day of September, A.D., 2013, at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: 1 P. R. No. 17847 08/13/13 DTP AYES: MAYOR: Councilmembers: NOES: MAYOR ATTEST: APPROVED AS TO FORM: / II CITY SECRETARY CI A ►/' ON EY, APPROVED FOR ADMINISTRATION: • F.r4 - CITY MANAGER DI ° CTOR OF COD ENFORCEMENT APPROVED AS TO AVAILABILITY OF FUNDS: APPROVED FOR PURCHASING: 5 7 DIRECTOR OF FINANCE PURCHASING MANA C ER 2