HomeMy WebLinkAboutPR 17848: CONTRACT WITH SCRAPS & METALS DEMO FOR 6 RESIDENTIAL STRUCTURES GROUP C City of Port Arthur
Inspections & Code
Enforcement Dept.
Demolition Division
Memo
To: Floyd T. Johnson, City Manager
From: Lawrence Baker, Director of Code Enforcement 4-
Date: August 13, 2013
Re: P. R. NO. 17848 — TERMINATING A CONTRACT WITH SCRAPS & METALS
DEMO FOR THE DEMOLITION OF SIX (6) DANGEROUS RESIDENTIAL
STRUCTURES (GROUP C) LOCATED THROUGHOUT THE CITY, AND
AUTHORIZING THE REBIDDING OF THE WORK
COMMENT
RECOMMENDATION: Staff recommends that the City Council adopt P. R. No. 17848
terminating a contract award with Scraps & Metals Demo in the amount of $14,971.20 for the
demolition and removal of six (6) dangerous residential structures located throughout the City, and
authorizing the rebidding of the project.
BACKGROUND: Bids for demolition of forty -seven (47) residential structures were opened on
December 19, 2012. Scraps & Metals Demo was the low bidder for Group C at $14.971.20, to be
completed within twelve (12) working days from the date they receive a Notice to Proceed. A
contract was awarded to Scraps & Metals Demo by Resolution Number 13 -046 on January 22, 2013.
Scraps & Metals has failed to complete maintenance items at two properties in this contract, failed
to complete two (2) properties on another contract or to begin work on a third contract. Mr.
Derrick Bradley of Scraps & Metals Demo has failed to complete the contract in the manner agreed
upon. He was instructed and agreed to repair the damaged sidewalk and to bring more dirt in at
1201 E. 14 Street. Mr. Bradley has failed to do any further work after agreeing to complete the
debris removal and leveling on the aforesaid two remaining lots. We then advised him on August 7,
2013 that we would terminate his contract and agreed that he should not do any further work on any
contract.
The contractor has violated his contract by failing: (1) to begin or execute the work properly as
agreed to, (2) to do any work for a period of over five (5) consecutive days, (3) to respond to written
or oral communication; and (4) to fulfill his contract in the prescribed period of time without proper
notification to the City regarding delays. Scraps & Metals Demo has not demonstrated the ability or
willingness to complete a contract in the proper manner or to provide the equipment and or staff
needed to complete the work. Please see the attached email for supporting documentation. Scraps
& Metals Demo has been notified that its contract for this group will be terminated and that this
matter is being presented to the City Council.
(CONTINUED)
PR #17848 - RESCIND DEMO CONTRACT - SCRAPS & METALS -08 /13/13 PAGE 2 OF 2
BUDGET AND REVENUE IMPACT: Acceptance of this recommendation will not require a
budget amendment. Funding is available in Account No. 105 - 1431 - 552.59 -00; Project No. C36120
(CDBG).
STAFF LEVEL IMPACT: Acceptance of this recommendation will have no effect on current
staffing level.
SUMMARY: Staff recommends that the City Council adopt P. R. No. 17848, terminating a
contract with Scraps & Metals Demo in the amount of $14,971.20 for the demolition and removal
of six (6) dangerous residential structures located throughout the City, and authorizing the rebidding
of the project.
DTP
Attachment: 08/13/13 Email
STRUCTURES TO BE REBID:
GROUP C (REGULAR) (6) TYPE OF STRUCTURE(S)
111 E. Thomas Boulevard D c3�ee
Complete
712 E. 17th Street -
Complete
739 E. 10th Strcct Rcaidcncc (Leave fence right side of property)
Complete
1110 E. Gulfway Drive Residence (Also remove slab in rear & fence)
Contractor Damaged City Sidewalk
1201 E. 12`' Street Residence
Fill Material Needed
1321 E. 19 Strcct = - • " = = Complete
Darlene Thomas - Pierre
From: Darlene Thomas - Pierre <dtpierre @portarthur.net>
Sent: Tuesday, August 13, 2013 2:03 PM
To: Shawna Tubbs; Clifton Williams
Cc: Lawrence Baker; Floyd T. Johnson; John Comeaux; Val Tizeno; Deborah Echols
Subject: Termination of Three (3) Contracts with Scraps & Metals (P. R. 17847, P. R. 17878, P. R.
17849)
Attachments: Darlene Thomas - Pierre.vcf
Scraps & Metals has incomplete maintenance items at two locations in one contract, has failed to complete two (2)
structures in a second contract, and cannot begin work on the third contract. We have notified Mr. Bradley to cease
any and all activity on these contracts. He has stated he's been in the hospital on three (3) separate occasions, and
he has failed to respond to calls and letters. I have requested several times that Mr. Bradley submit an invoice for
the work he completed on Group C (3/6/13 contract), but he has not responded. FYI: he has signed an agreement
to forfeit all monies to pay his landfill bill until it is paid in full.
•
Darlene Thomas- Pierre
City of Port Arthur
Demolition Supervisor
Code Enforcement
(409) 983 -8264 Work
• (409) 543 -3606 Mobile
dtpierre@portarthur.net
444 4th Street
Port Arthur, TX 77640
•
P. R. No. 17848
08/13/13 DTP
RESOLUTION NO.
A RESOLUTION TERMINATING A CONTRACT WITH
SCRAPS & METALS DEMO IN THE AMOUNT OF
$14,971.20, AND AUTHORIZING THE REBIDDING OF
THE MAINTENANCE ON TWO (2) PROPERTIES
(GROUP C), TO BE CHARGED TO ACCOUNT NO. 105-
1431-552.59-00 PROJECT NO. C36120
WHEREAS, the City Council of the City of Port Arthur awarded a contract to Scraps & Metals Demo,
which was approved by Resolution Number 13 -046 on January 22, 2013 (for the demolition of six (6) dangerous
structures — Group C); and
WHEREAS, the contractor has violated his contract by failing: (1) to execute the work properly as agreed
to, (2) to do any work for a period of over five (5) consecutive days, and (3) to fulfill his contract in the prescribed
period of time without proper notification to the City regarding delays; and the contractor has illegally dumped
demolition debris, thereby creating code violations;
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT it is in the best interest of the City of Port Arthur to terminate said contract with Scraps & Metals
Demo; and
THAT the City Council of the City of Port Arthur hereby terminates its contract with Scraps & Metals
Demo, as delineated above; and
THAT the City Council hereby authorizes the rebidding of the maintenance on two (2) properties in Group
C.
THAT a copy of the caption of this Resolution be spread upon the Minutes of the City Council.
READ, ADOPTED, AND APPROVED this the 17th day of September, A.D., 2013, at a Regular Meeting
of the City Council of the City of Port Arthur, Texas by the following vote:
1
P. R. No. 17848
08/13/13 DTP
AYES: MAYOR: Councilmembers:
NOES:
MAYOR
ATTEST: APPROVED AS TO FORM:
G_. / /.
CITY SECRETARY Q TY ATTO' / -
APPROVED FOR ADMINISTRATION:
CITY MANAGER DIRECTOR OF CODE ENFOR EMENT
APPROVED AS TO AVAILABILITY OF FUNDS: APPROVED FOR PURCHASING:
k I RECTOR OF FINANCE PURCHASING MAN
2