HomeMy WebLinkAboutPR 17918: PARKS IMPROVEMENT REQUEST C &ey O %Obic 14
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To: Mr. Floyd T. Johnson, City Manager DATE: September 19, 2013
A r
From: Dr. Albert T. Thigpen, IPMA -CP, CAS, CCP, CPRP 4
Director of Human Resources, Civil Service, Parks and Recreation • J
Re: Adoption of Proposed Resolution No. 17918 Approving Funding of the City of
Port Arthur Parks Improvement Requests for County Park, Pioneer Park, Ssgt.
Lucian Adams Park, and People's Park
Recommendation:
I recommend approval of Proposed Resolution No. 17918 Approving Funding of
the City of Port Arthur Parks Improvement Requests for County Park, Pioneer
Park, Ssgt. Lucian Adams Park, and People's Park.
Background:
In May, 2012 the voters of Port Arthur approved a proposition which authorized the Port
Arthur Economic Development Corporation to utilize Section 4B sales and use tax funds
in activities related to amateur athletics, athletic purposes, and a broad spectrum of
related activities. Annual funding is in the amount of $500,000 per year.
However, based on the legal opinions provided by the Port Arthur Economic
Development Corporation said funding must be allocated in the fiscal year in which it
occurs or it is forfeit. This resolution allocates remaining previously unallocated funding
to ensure maximum use, and goal achievement, of the voter provided funding.
Specifically, this resolution provides for funding allocation for new, state of the art,
concession stands in County and Pioneer Parks, respectively. This being part of the City's
Parks, Recreation, and Open Space Master Plan as well as the stated goal of City Council
to improve the level, and quality, of facilities in city parks.
It also provides funding for improvements in People's Park which is located in downtown
Port Arthur across the street from the Pavilion. These improvements will improve both
the aesthetics and utility of the park as a companion element for the Pavilion.
Budgetary /Fiscal Effect:
Approval of proposed Resolution No. 17918 would approve the Port Arthur
Economic Development Corporation's allocation of funding for the projects in
Ssgt. Lucian Adams Park, County Park, Pioneer Park, and People's Park.
1
r ,
Staffing /Employee Effect:
None
Summary:
I recommend approval of Proposed Resolution No. 17918 Approving Funding of
the City of Port Arthur Parks Improvement Requests for County Park, Pioneer
Park, Ssgt. Lucian Adams Park, and People's Park.
2
P. R. No. 17918
09/19/13 att
RESOLUTION NO.
A RESOLUTION APPROVING FUNDING OF THE CITY OF PORT ARTHUR
PARKS IMPROVEMENT REQUESTS FOR COUNTY PARK, PIONEER PARK,
SSGT. LUCIAN ADAMS PARK, AND PEOPLE'S PARK; FUNDING:
ACCOUNT NO. 120 -1429- 582.59 -05
WHEREAS, in May 2012, a ballot proposition was presented to
and approved by the qualified voters in the City of Port Arthur,
Texas (the "City ") for the City of Port Arthur Section 4A
Economic Development Corporation (the "PAEDC ") to utilize Section
4B sales and use tax funds for "the cost of children's amateur
sports and athletic purposes, facilities improvements and events,
including baseball and softball fields, soccer fields, football
fields, tennis courts, water sports, trails and related
concessions, automobile parking, area transportation, road,
street, water and sewer facilities, other targeted
infrastructure, and related landscaping improvements and
maintenance and operations expenses for any of the above -
described projects and facilities ";said authority limited to the
PAEDC's expenditure of not more than $500,000 per year over a
three year period for said projects (the "Ballot Proposition ");
and;
WHEREAS, on September 19, 2013, the Board of Directors of
the PAEDC considered and approved funding the following Parks
Improvement Requests:
• Ssgt. Lucian Adams Park (Project 101) - approximately $88,000
• County Park (Project 102) - approximately $156,000
• Pioneer Park (Project 105) - approximately $156,000
• People's Park (Project 106) - approximately $30,000
P. R. No. 17918
09/19/13 att
Page 2
in accordance with the attached Request as denoted in Exhibit "A"
made a part hereof for all purposes; and,
WHEREAS, funds are available during fiscal year 2012 -2013
from the funds allocated in the Ballot Proposition for
improvements outlined in the Request as noted; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR, TEXAS:
Section 1: That the facts and opinions of the preamble are
true and correct.
Section 2: That the PAEDC is herein authorized to fund the
following Parks Improvement Requests:
• Ssgt. Lucian Adams Park (Project 101) -
approximately $88,000
• County Park (Project 102) - approximately $156,000
• Pioneer Park (Project 105) - approximately $156,000
• People's Park (Project 106) - approximately $30,000
Section 3. That a copy of the caption of the Resolution be
spread upon the Minutes of the City Council.
READ, ADOPTED, and APPROVED this day of
A.D., 2013, at a Meeting of the City Council of
the City of Port Arthur, Texas, by the following vote:
AYES: Mayor Councilmembers
NOES:
P. R. No. 17918
09/19/13 att
Page 3
Deloris "Bobbie" Prince
Mayor
ATTEST:
Sherri Bellard, TMCC
City Secretary
APPROVED AS TO FORM:
•
Vi;AL / - b
Valecia Tlzeno6 Esq.
City Attorney
APPROVED FOR ADMINISTRATION:
ei."/ - 1 1 S 7
.1/ 700 ,. ,
Dr. • o ert T. Thigp--, ' • � -CP, CPRP
Director of Parks and Recreation
Floyd T. Johnson
City Manager
APPROVED AS TO AVAILABILTY OF FUNDS:
A1/4ZWY4.:44
Deborah Echols, CPA
Director of Finance
Attachment
6 6 jk, 9
CITY OF PORT ARTHUR
MEMORANDUM
TO: EDC Board of Directors DATE: 09/05/13
Floyd Batiste, EDC CEO '
FROM: Dr. Albert T Thigpen, IPMA -CP, CAS, CCP, CPRP
Director of Human Resources, Civil Service, Parks and Recreation
RE: Agenda Items Ref. September 09, 2013
COMMENT
Transmitted hereby are items requested to be placed on the September 9, 2013
EDC Board of Directors Meeting Agenda.
Please advise should you have any questions. Thank you.
c: Floyd T. Johnson
Thaddeus Sanders
Chandra Alpough
CITY OF PORT ARTHUR
MEMORANDUM
TO: EDC Board of Directors DATE: 09/05/13
Floyd Batiste, EDC CEO
FROM: Dr. Albert T Thigpen, IPMA -CP, CAS, CCP, CPRP k
Director of Human Resources, Civil Service, Parks and Recreation o -
RE: Project Amendment Ref. Budget Allocation
COMMENT
It is requested to revise budget allocation as follows:
A. Increase budget allocation for Project 102 in the amount of
$46,000.00 from unallocated EDC Proposition funds to facilitate
construction of a modern, state of the art, concession facility.
B. Increase budget allocation for Project 105 in the amount of
$46,000 from unallocated EDC Proposition funds. to facilitate
construction of a modern, state of the art, concession facility.
C. Fund People's Park Project allocating $18,000 from unallocated
EDC Proposition funds and transferring $12,000 from Project 103
(SSgt. Lucian Adams Park) for a total project allocation of $30,000.
CITY OF PORT ARTHUR SECTION 4A
ECONOMIC DEVELOPMENT CORPORATION
PARKS IMPROVEMENT REQUEST FORM
•
The City of Port Arthur Section 4A Economic Development Corporation (the "PAEDC ") in
collaboration with the City of Port Arthur Texas (the "City ") called for a ballot proposition in May, 2012
to provide for the allocation of certain Section 4A sales tax received within the City and allocated for
PAEDC to be used for purposes as outlined in the following ballot proposition:
PROPOSITION: "For the next three (3) years, commencing on October 1, 2012, and extending until
September 30, 2015, shall the existing Section 4A Sales and Use Tax within the City of Port Arthur be
utilized for cost of children's and amateur sport and athletic purposes, facilities, improvements and
events, including baseball and softball fields, soccer fields, football fields, tennis courts, water sports,
trails and related concessions, automobile parking, area transportation, road, street, water and sewer
facilities, other targeted infrastructure, and related landscaping improvements and maintenance and
operations expenses for any of the above - described projects and facilities, which are a category of
projects under Section 4B, Chapter 505, Texas Local Government Code with the condition that the
total spending on the referenced Section 4B projects and facilities by the City of Port Arthur Section
4A Economic Development Corporation will not exceed $500,000 per year. Said period of time can be
extended for an additional three (3) years by the City Council of the City of Port Arthur, Texas, by a
2/3 vote of the City Council after reviewing public comments on the proposed cost and impact of such
projects."
Interested persons or organizations which have projects that might qualify for funding pursuant
to the above referenced proposition should complete the following information as to their project for
consideration. PAEDC may use funds from the ballot proposition in furtherance of projects and
maintenance of facilities pursuant to the City's Park Master Facilities Plan.
Information on Requested Project
Organization /Person Making Request: Cs +y of Par+ Ar+kur
Address: 444 4 5f
Phone: +09 - 983' E -mail: a l ripen porttr14 ur. net
Park: Pec pk Rr
Location: VY QCO ® Pro c +er '.
Requested Improvements:
rk e_ •ouns ou.n +uin trash cans plar►lers benc:hes
and P t an h'+ers 1 C) decara+ivel4unciio nat brickwe r k U 51-9no5e
The above -named person or entity is advised that the submission of this request does not guarantee
approval by PAEDC, its Board of Directors or the City. A requestor may secure a copy of Ordinance 12-
15 as to the allocation of PAEDC funds for noted projects upon request.
j `I/
,� J L� ' .0,. " 09/05/15
Sign. . - / Date
May 02 13 03:36p Albert Thigpen 4099837261 p.7
Gmail - Section 4A EDC Parks Improvement Page 1 of 1
cD a Albert Thigpen <al.thigpen mail.com>
Section 4A EDC Parks improvement
1 message
George Elizondo <itaiatin @aol. com> Tue, Apr 30, 2013 at 3:39 PM
To: althigpen @gmaiLcom
Albert,
Requested improvments for County Park: Port Acres Little League
New concession stand with thandiccpper1 accessible restrooms.
New or repair scoreboard on girls field_
If new concession stand built, use old existing slab and a little extra concrete to build batting cages. Tear
down old cages at Ray Ave.
Lay concrete from dugout to dugout for new bleachers, also in front of building at girls field.
Need handicapped acessible access to stands.
Regrade ditches in park for better drainage.(mosquito problem with standing water)with walkways over
ditches.
Brick dugouts for Miguez Field, bricks are on site.
Playground equipment/park bencheslBB -Q pits in same area.
Re- asphalt parking lots.
Concrete metal poles with chains to restrict autos,SUVs from entering park and making mud holes and
ruts.
George Elizondo
Port Acres LL- League Information Officer/Treasurer
•
https:// mail. google .com /maiUu/0 / ?ui= 2 &ik =fbl 7c 14978 &view=pt&search = inbox &th= 13e... 4/30/2013
May 021303:36p Albert Thigpen 4099837261 p.5
FROM :PAEDC FAX tO. :962 4445 Apr. 29 2013 10:43AM P2
- ?r 1 3) Q_ LA
CITY OF PORT ARTHUR SECTION 4A
ECONOMIC DEVELOPMENT CORPORATION
PARKS IMPROVEMENT REQUEST FORM
The City of Port Arthur Section 4A Economic Development Corporatlo (the "PAEDC") in
collaboration with the City of Port Arthur Texas (the "City") called for a ballot prop sition in May, 2012
to provide for the allocation of certain Section 4A sales tax received within the C' y and allocated far
PAEDC to he used for purposes as outlined in the following ballot proposition:
PROPOSITION: "For the next three (3) years, commencing on October 1, 2012, nd extending until
September 30, 2015, shall the existing Section 4A Sales and Use Tax within the of Port Arthur be
utilized for cost of children's and amateur sport and athletic purposes, facnities,improvements and
events, including baseball and softball fields, soccer fields, football fields, tennis c urts, water sports,
trails and related concessions, automobile parking, area transportation, road, sire , water and sewer
facilities, other targeted infrastructure, and related bndscaping improvements a maintenance and
operations expenses for any of the above-described projects and facil whit are a category of
projects under Section 48, Chapter 505, Texas Local Goverment Code with th condition that the
total spending on the referenced Section 4B projects and facilities by the City of ort Arthur Section
4A Economic Development Corporation will no exceed $Soo,000 per year. Said p rlod of time cars be
extended for an additional three (3) years by the City Council of the City of Port Arthur, Texas, by a
2/3 vote of the City Council after reviewing public comments an the proposed c and impact of such
projects.°
Interested persons or organizations which have projects that might qualify or funding pursuant
to the above referenced proposition should complete the following information a to their project for
consideration. PAEDC may use funds from the ballot proposition in furtherance of projects and
maintenance of facilities pursuant to the City's Park Master Facilities Plan.
Information on Requested Project -
Organization/Person Making Request: L2 / 21- ,ed)OrALi-C�
`3
Address: P. 0 • c X �J:t.O 4- (�
Phone: 40 749- 4. 378 / E -mail: _ fa 1ci,'1 �Qot +CoYy�
Park: a4 ti
� ✓!
Location: . l v j :;� �� -- 4000 Wk. Ic
,� �� � /
Requested improvements:
L��� tk *
May 02 13 03:36p Albert Thigpen 4099837261 p.6
FROM : PAEDC FAX NO. :962 4445 Apr. 29 2e13 10:43AM P3
J Q-& ) oa
The above -named person or entity is advised that the submission of this request doe not guarantee
approval by PAEDC, its Board of Directors or the City. A requestor may secure a cop � of Ordinance 12-
15 as to the allocation of PAEDC funds for noted projects upon request.
.4 b+ i OA 3
Signature Date
•
Mar191307:51a p.2
FROM : PAEIK
FAX FCI. : 962 4445 Mar. 15 2013 ter 30RM P2
D e: (3
PARKS IMPROVEMENT REQUEST FORM
PWWPOSMON: "For the next three (3) years, comrnendng on October 1, 2012. and )(tending until
September 30, 2015, shall the existing Section 4A Saks and Use rix within the City o Port ^t at�b
utilized for cost of children's and amateur sport and athletic purposes, facilities, imp
events, including baseball and softball fields, soccer fields, football fields, tennis co . water sports.
trails and related concessions, automobile parting, area transportation, ro� street, water wa and scwer
and
fadlitics, other targeted infrastructure, and related landscaping d Improvement
facilities, wt a re a category of
operations expenses for any of the above - described projects
projects under Section 40, Chapter 505, Texas Local Government Code with the conc Winn that the total
spending on the referenced Section 43 projects and fadlities by the City of Port Arth o� a ff
Economic RaveIOpment Corporation will not exceed $500 00 year. Sa ore Arch im e e C n a 2I3
extended for an additional three (3) years by Coy
vote of the City Coundl after reviewing public comments on the proposed cost and i pact of such
projects."
r
DrganizatiQn /Person Making RequeSC i • T
Address 2So - fitu *ILA
A, .
_ /- / Cnrs�
Phone: E-mail: E -mats: 1 , y� y t J -
park:
Location: „ 2 ""
Requested Improvements: r � c�1J� c << A
c ab -cry ��vk.. 1343 . /1 i —.C./. rx ..
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GIIC•E. �1 .f. .. •Q rw.0 r i✓ R/r � r .... .�,.r � -�� r' { /t�i
.Tee &j/, pJ4yr t y / Arc �, t / tare
rFr" (f . /r3- /A. cle /pith ,RAJ/ Plea if4A
i understand that making this request doesn't mean that it will be approved by the AEDC Board or City
Coundl and that this is only a request.
Signature
City of Port Arthur
Section 4A Economic Development Corporation
AGENDA
Special Meeting
4173 39 Street, Port Arthur, Texas 77642
September 19, 2013
6:00 p.m.
ROLL CALL, INVOCATION & PLEDGE
Board of Directors
(1) Ransom Howard (6) Shad Wise
(2) Aletha Kirkwood (7) Pat Holmes
(3) Roosevelt Petry (8) Kaprina Frank
(4) Dwight Wagner (9) Eli Roberts
(5) Richard Wycoff
I. PETITIONS & COMMUNICATIONS
1. Presentations
A. Floyd Johnson, City Manager — HB 1966 Downtown Infrastructure
Improvement Project
2. Communications
A. Chamber of Commerce — Leadership Breakfast
II. NON — CONSENT AGENDA ITEMS
1. To discuss for possible consideration approval of the Guaranteed
Maximum Price Agreement with Spawglass for the retrofitting of 501
Procter Street.
2. To discuss for possible consideration funding a City of Port Arthur
Downtown Infrastructure Project as outlined in HB 1966.
3. To discuss for possible consideration a request from the City of Port
Arthur for allocation of the unallocated EDC FY 2012 -2013 EDC
Parks and Recreation Fund Proposition.
FROM :PAEDC FAX NO. :962 4445 Sep. 19 2013 10:25AM P1
4. To discuss for possible consideration extending the end dates to the
On- the -Job Training Contracts with the following Com . anies to
September 2014:
a. Climate Controlled Containers
b. Brock Services
c. JZ Russell Industries •
5. To discuss for possible consideration the finding of fact. lbr an
infrastructure project at Hwy. 365 and Highway 69.
6. To discuss for possible consideration the teams and cons itions fir an
Infrastructure Agreement between the PAEDC and BK A, LLC.
7. To discuss tar possible eonsideratio.n extending electri .1 services to
the property belonging to Coastal Industrial Services wi'hin the Spur
93 Business Park.
8. To discuss for possible consideration approving Change Order 6 to the
Agreement with. R.L. Abatement for the Asbestos, Mold and Lead
Abatement services at 501 Procter Street.
9. To discuss for possible consideration approving Change order 3 to the
Agreement with Total Safety fbr the Abatement Monito ig Services
at 501 Procter Street.
10. To discuss for possible consideration the renewal of the 'nancial
consultant agreement with the National Development Co cil.
1 1 . To discuss for possible consideration a three (3 %) pay in ease for
staff beginning Fiscal Year 2013 -2014.
12. To discuss for possible consideration amending the Fiscal Year 2013-
2014 Budget to increase it by $250,000 for a cxnnprehemive
co»..ununity economic development plan.
VIII. CLOSED SESSION (EXECUTIVE SESSION)
In Order To Comply With The Requirements Of Chapter 55 (Open
Meetings Law) Of The Texas Government Code, Prior To G ing Into
Closed Meeting The Presiding Officer To The City of Port A thur Section
4A Economic Development Corporation Board Of Directors houid
Make The Following Public A.nnouncemcnt:
"A Closed Meeting or Executive Session Will Be Held Pursuant . o the
Following Sections of Chapter 551, Texas Government Code,
1. Section 551.071 Government Code — To discuss with A torney Guy
Goodson pending and potential litigation and/ or legal ad ice.
a. DonShe Pottery
PROM.:P°AEDC FAX NO. :962 4445 Sep. 19 2013 10:25AM P2
2. Section 551.072 Government Code — To deliberate th purchase,
exchange, lease, or value of real property.
3. Section 551.074 Government Code — To discuss rnatt s of
Personnel.
a. CEO Evaluation
4. Section 551.087 Government Code — To discuss Incen ives for
Commercial and Industrial Business Prospects.
*The Items in Executive Session May Be Discussed and Ac ed On In
Open Session."
IX. POSTING OF MEETING
POSTED ON THE /6 . r F i , 2013
AT W.'1 O' ' OC
Floyd Batiste, CEO