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Home My WebLink AboutPR 18087: APPLICATION TO TX WATER DEVELOPMENT BOARD FOR WASTEWATER IMPROVEMENTS PUBLIC WORKS DEPARTMENT COUNCIL ACTION MEMO TO Floyd T. Johnson, City Manager FROM John A. Tomplait, Acting Asst. Director of Utility Operations SUBJECT P.R. #18087 — Application to TWDB for CWSRF Funding DATE 03 December 2013 RECOMMENDATION: I recommend that the City Council approve Proposed Resolution No. 18087, authorizing an application to the Texas Water Development Board (TWDB) for water line improvement funding under the State Fiscal Year 2014 Drinking Water State Revolving Fund (DWSRF). BACKGROUND: In Resolution 13 -043, the City Council approved the submittal of various water and wastewater projects for the TWDB 2014 Intended Use Plan (IUP). The purpose of the IUP submittal was to allow the City to qualify for grants or low interest loans to improve the water and wastewater infrastructure. This submittal has resulted in the City of Port Arthur receiving an invitation to apply for funding under the State Fiscal Year 2014 Drinking Water State Revolving Fund. Applications will be accepted until the total funds available have been committed. They will be processed in a first -come, first -served manner based on when the application is deemed administratively complete. This invitation is for $1,371,297.00 to provide for the planning and design of new water lines. The application needs to be submitted as soon as possible in order to maximize the City's chances of receiving these necessary funds. BUDGETARY /FISCAL EFFECT: None. • EMPLOYEE /STAFF EFFECT: None. SUMMARY I recommend that the City Council approve Proposed Resolution No. 18087, authorizing an application to the Texas Water Development Board (TWDB) for water line improvements funding under the State Fiscal Year 2014 Drinking Water State Revolving Fund (DWSRF). JAT /ta S: \engineer \Documents \CAMS \2013 \TWDB — DWSRF App.docx PR 18087 12/03/13 jat RESOLUTION NO. A RESOLUTION BY THE CITY COUNCIL AUTHORIZING THE FILING OF AN APPLICATION TO THE TEXAS WATER DEVELOPMENT BOARD FOR WASTEWATER IMPROVEMENTS FUNDING UNDER THE STATE FISCAL YEAR 2014 CLEAN WATER STATE REVOLVING FUND. WHEREAS, in Resolution 13 -043, the City Council approved the submittal of various water and wastewater projects for the Texas Water Development Board (TWDB) 2014 Intended Use Plan (IUP); and, WHEREAS, the City of Port Arthur received an invitation based on the IUP submittal (see Exhibit "A ") to apply for funding for the Planning, Acquisition, and Design phase of a new wastewater treatment plant under the State Fiscal Year 2014 Drinking Water State Revolving Fund (CWSRF); NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, an application is hereby authorized to be filed with the Texas Water Development Board applying for funding in the amount of $1,371,297.00 for the Planning, Acquisition, and Design of water line projects under the State Fiscal Year 2014 Drinking Water State Revolving Fund (CWSRF); and, THAT, the City Manager is hereby designated the authorized representative of the City of Port Arthur for the purpose of furnishing such information and executing such documents as may be required in connection with the preparation and filing of such application; and, PR 18087 Page 2 THAT, the following firms and individuals are hereby authorized and directed to aid and assist in the preparation and submission of such application and appear on behalf of and represent the City of Port Arthur before any hearing held by the Texas Water Development Board on such application, to wit: Financial Advisor: Joe Morrow of First Southwest 800 - 922 -9850 joe. morrow@afi rstsw. com Bond Counsel: Thomas A. Sage of Andrews Kurth LLP 713 - 220 -3833 tomsage(aandrewskurth.com Engineer: Arceneaux & Gates /Joe Wilson 409- 724 -7888 Joe.WilsonOburrowglobal.com THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of , A.D. 2013 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Noes: PR 18087 Page 3 Mayor Attest: APPROVED AS TO FORM: Sherri Bellard Valecia Tno City Secretary City Attorney APPROVED FOR ADMINISTRATION: Floyd T. Johnson John A. Comeaux, P.E. City Manager Asst. City Manager /Operations .._ . ohn . Tomplai' Actin; Asst. Director of Utility Operations S:\ engineer\ Documents \Resolutions \PR17867.doc EXHIBIT A Timms tlIater Development Board P.O. Box 13231, 1700 N. Congress Ave. Austin, TX 78711 -3231, www.twdb.texas.gov Phone (512) 463 -7847, Fax (512) 475 -2053 November 1, 2013 Mr. Ross Blackketter, P.E. City of Port Arthur P.O. Box 1089 Port Arthur, TX 77641 -1089 Re: State Fiscal Year 2014 Drinking Water State Revolving Fund Invitation Dear Mr. Blackketter: This letter serves as official notice that the City of Port Arthur's (City) project is listed on the State Fiscal Year 2014 Drinking Water State Revolving Fund Intended Use Plan's Invited Projects List to fund the Design phase of project #9987, totaling $1,371,297. The City is hereby invited to submit an application for funding to the Texas Water Development Board. The proposed project is Listed in the Intended Use Plan as being eligible to receive Mainstream funding. Mainstream funding is loan assistance available at an interest rate of 1.25% below the market rates, with terms of up to 10 years for planning, acquisition, and design phase funding, and up to 20 years for construction phase funding. This State Fiscal Year, the Texas Water Development Board has instituted a first-come, first -served p , application process whereby more projects are invited than there are funds available. The sooner an entity submits an administratively complete application, the greater opportunity funding will be available. Application Dates and Procedures Applications will be accepted until the total funds available have been committed, or until the State Fiscal Year 2015 Intended Use Plan is approved by the Board. Notice will be posted on the agency website of either occurrence. Applications will be processed in a first -come, first -served manner based on when the application is deemed administratively complete. More projects are invited than there are funds available; therefore, the sooner an entity submits an administratively complete application, the greater opportunity there is to receive funding. Application submittal requirements and the related application materials may be found on the Texas Water Development Board website at www.twdb. texas .gov /financial/applications /. Before the Texas Water Development Board considers a submitted financial application administratively complete, the City must have conducted a pre- application conference. If you have not completed a pre - application conference for the proposed project(s), please contact Juli Blenis, Our Mission Board Members To provide leadership, planning, financial Carlos Rubinstein, Chairman 1 Beth Bruun, Member 1 Mary Ann Williamson, Member assistance, information, and education for the conservation and responsible development of water for Texas Kevin Patteson, Executive Administrator Mr. Ross Blackketter, P.E. November 1, 2013 Page 2 Project Oversight Executive Assistant, by phone at 512- 463 -7853, or by email at iuli.blenis@twdb.texas.gov. Please note that pre - application conferences are project specific. Even if you have completed a pre - application conference for a different project, another conference may be necessary. Eligible Phases and Readiness to Proceed Entities are eligible to apply only for those phases listed in the invitation letter. These phases were determined based on a review of the Readiness to Proceed to Construction section of the Project Information Form. If an entity wishes to apply for construction funding, but the invitation letter does not list the construction phase as eligible to receive funding this fiscal year, an updated Readiness to Proceed form (TWDB- 0342), available online at www.twdb.texas.gov/financiallinstructions/doc/TWDB- 0342.docx, must be submitted before submitting a financial application. The Texas Water Development Board will review the updated form and return a determination of phases eligible for funding. For projects to be deemed ready to proceed to construction, all planning and design milestones, including those related to permitting, acquisition, design, and environmental review, must be substantially complete. Projects requesting construction funding should have completed all related planning and design milestones and be ready to proceed to construction at the time of application. Applying for construction phase funding prior to completing all necessary project milestones may result in delay of approving the application. Additional information regarding readiness to proceed is available in the 2014 Drinking Water State Revolving Fund Intended Use Plan. Other Requirements Entities that apply for funding must comply with federal requirements, including the Texas Water Development Board's Disadvantaged Business Enterprise procurement requirements. Please contact Rene Gonzalez at 512- 463 -2634, or rene.gonzalezna,twdb.texas.gov, if you have any questions regarding this requirement. Please contact Marvin Chaney, Drinking Water State Revolving Fund Program Specialist, by phone at 512- 463 -8750 or by email at marvin.chanevntwdb.texas.gov with your concerns or questions. Sincerely, LP)/34y Fe)debt.44_,, Stacy L. Barna Interim Deputy Executive Administrator Program and Policy Development SLB: rf