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Home My WebLink AboutPR 18074: PURCHASE OF POLYMERS AND CHEMICALS MEMORANDUM CITY OF PORT ARTHUR UTILITY OPERATIONS DEPARTMENT TO: Floyd T. Johnson, City Manager FROM: John A. Tomplait, Acting Assistant Director of Utility Operations DATE: November 21, 2013 SUBJECT: Proposed Resolution No. 18074 RECOMMENDATION We recommend the approval of Proposed Resolution No. 18074 authorizing the purchase of sole source polymers by the Utility Operations Department. BACKGROUND The Utility Operations Department purchases various polymeric chemicals for the treatment of drinking water and wastewater. Each polymer is unique and available only from its respective manufacturing company. Normally, only one of the listed coagulant polymers is required to properly treat drinking water. On occasion, multiple products may be necessary to produce the best results. However, when water conditions change, a different product(s) may produce the most cost - effective treatment scheme. This Resolution authorizes the purchase of each of these products as needed so that our treatment personnel may determine the most cost - effective treatment system at any given time. This Resolution also allows us to qualify new products to broaden our treatment options. It further provides that all other chemical purchases will continue to be in accordance with existing, established bid procedures. This Resolution is updated and presented to Council at least once annually. BUDGET/FISCAL EFFECT This Proposed Resolution establishes maximum unit prices for the various types of polymeric chemicals we use. The unit prices reflect no increase projected for the upcoming year. We expect to use same amount of polymers this year as we did last year, and added one dewatering polymer for the WWTP division. We estimate that polymer purchases this year for the Water Purification Division will total an estimated $1,150,000.00 to be used on an as- needed basis and charged to account no. 410- 1252 - 532.29 -02. We estimate that polymer purchases for the Wastewater Treatment Division will total approximately $225,000.00, also used on an as- needed basis and charged to account no. 410 - 1256 - 532.29 -00. STAFF/EMPLOYEE EFFECT All water /wastewater treatment chemicals are administered by trained employees who are properly certified by the TCEQ. SUMMARY Approval of Proposed Resolution No. 18074 will allow staff to determine and utilize the most cost effective treatment scheme and is recommended for approval. P. R. No. 18074 12/21/13 jt RESOLUTION NO. A RESOLUTION AUTHORIZING THE DIRECTOR OF UTILITY OPERATIONS TO PURCHASE POLYMERS AND DELINEATING PROCEDURES FOR THE PURCHASE OF OTHER CHEMICALS. FUND NOS. 410 -1252- 532.29 -02 & 410 - 1256 - 532.29 -00 WHEREAS, the Director of Utility Operations is responsible for the Water Purification Plant and the Wastewater Treatment Plants; and, WHEREAS, the Water Purification Plant takes raw water from the Lower Neches Valley Authority canal, clarifies, disinfects, stabilizes, and treats the water so that it can be distributed as drinking water for the public; and, WHEREAS, the Wastewater Treatment Plants receive wastewater from throughout the City, clarify, disinfect, stabilize, and treat the wastewater so that it can be safely discharged back into our nation's waterways; and, WHEREAS, most of the chemicals used for treatment are common commodities of standard chemical composition, which are sold by numerous distributors, and the City can obtain these chemicals through the bid process; and, WHEREAS, these types of common commodities include but are not limited to: sodium hydroxide, liquid chlorine, anhydrous ammonia, hydrofluosilicic acid, sodium chlorite, and phosphates; and, WHEREAS, other chemicals are not of standard chemical composition and are available only from one source because of patents, copyrights, secret processes, or natural monopolies; and, WHEREAS, these chemicals are usually polymers used at the treatment plants for various purposes; and, P. R. No. 18074 12/21/13 jt Page 2 of 3 WHEREAS, these proprietary chemicals have to be tested at the plant to determine if they can properly treat, and not create adverse conditions to the plant or to the water; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the Director of Utility Operations shall present to the City Council for approval the purchase of common commodities that are expected to cost more than $15,000 per year after advertising for bids. Section 3. That the Director of Utility Operations shall present to the City Council for approval the purchase of proprietary chemicals that are expected to cost more than $15,000 per year without advertising for bids. Section 4. That the Director of Utility Operations shall have the discretion to choose the amount of proprietary chemicals - polymers so long as he does not exceed his yearly budget for this item, the chemicals are approved by the TCEQ and National Sanitation Foundation, are successfully tested at the plant, and that the manufacturer thereof is financially stable and has liability insurance and is on the list attached hereto in Exhibit "A" which also includes the maximum price to be charged therefore. If through testing, the Director of Utility Operations discovers other proprietary chemicals that he desires to purchase in excess of $5,000 per year; he shall submit that chemical to the City Council for adding to the approved list. Section 5. That a copy of the caption of this Resolution shall be spread upon the Minutes of the Meeting of the City Council. P. R. No. 18074 12/21/13 jt Page 3 of READ, ADOPTED, AND APPROVED this day of , 13 at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: Mayor Councilmembers: • NOES: • Deloris Prince Mayor ATTEST: APPROVED AS TO FORM: III' AL Sherri Bellard izc no City Secretary City • ttorney °� o-s , .6 x.12, -cf l� APPROVED FOR ADMINISTRATION: !� ,, , A mo t.- `.2„,,, Floyd T. Johnson ohn • . Tomp /: 't City Manager Acting Asst. Director of Utility Ops. APPROVED AS TO AVAILABILITY OF FUNDS: ii i e/,- ,_,/_,,, J Comeaux (Ifr Echols Assistant City Manager /Operations Director of Finance 410- 1251 - 532.29 -02 (Water) 410 - 1256 - 532.29 -02 (Wastewater) Exhibit A Exhibit A P. R. No. 18074 Exhibit A Polymer Vendors & Maximum Prices Name Bulk Price Tote Price Drum Price Advance Oxidation Services $0.65/lb $1.55/lb N/A Product No. AOS 7050 - coagulant polymer used at WTP Product No. AOS 7713 - anionic dewatering polymer used at WTP Product No. AOS 7704 - coagulant polymer used at WTP Advance Oxidation Services $1.20/lb N/A $2.50/lb Product No. 7545 -10 - coagulant polymer used at WWTP Product No. AOS 7369 -30 - coagulant polymer used at WWTP Polydyne, Inc. N/A N/A $1.90 /1b Product No. C -9458 - coagulant polymer used at WWTP Polytech, Inc. N/A $1.60 /1b $2.00 /lb Product No. PT- 1126TRM - coagulant polymer used at WWTP Product No. PT -515 - anionic dewatering polymer used at the WTP Product No.PT -515i - anionic dewatering polymer used at the WTP Neo Solutions, Inc. Product No. NS4150 N/A N/A $1.45/lb Product No. NS4407 N/A N/A $2.25/lb - anionic dewatering polymer used at the WWTP Fort Bend Services Product No. FBS -7802 N/A N/A $2.60/lb - anionic dewatering polymer used at the WWTP