HomeMy WebLinkAboutPR 18075: ANNUAL CONTRACT FOR TIRES AND TUBES PUBLIC WORKS DEPARTMENT
COUNCIL ACTION MEMO
TO Floyd T. Johnson, City Manager
FROM John A. Comeaux, P.E., Assistant City Manager /Operations
SUBJECT P.R. #18075 — Approve Contract for Supply of Tires and Tubes
DATE 02 December 2013
RECOMMENDATION:
I recommend that the City Council approve Proposed Resolution No. 18075, approving a
contract through Buyboard Contract No. 387 -11 with Southern Tire Mart of Beaumont, Texas,
for the supply of tires and tubes.
BACKGROUND:
This is the annual contract for tires and tubes to maintain operations of the City fleet. These
purchases will be based on the Buyboard unit prices as listed in Contract No. 387 -11.
BUDGETARY /FISCAL EFFECT:
Purchase of these materials will be charged to various departmental accounts.
EMPLOYEE /STAFF EFFECT:
None.
SUMMARY
I recommend that the City Council approve Proposed Resolution No. 18075, approving a
contract through Buyboard Contract No. 387 -11 with Southern Tire Mart of Beaumont, Texas,
for the supply of tires and tubes.
John A. Comeaux, P.E.
Assistant City Manager /Operations
JAC /rtb
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P.R. 18075
Page 1
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL
SUPPLY CONTRACT FOR TIRES THROUGH BUYBOARD CONTRACT
NO. 387 -11 WITH SOUTHERN TIRE MART OF BEAUMONT, TEXAS,
IN A NOT TO EXCEED AMOUNT OF $300,000.00; CHARGED TO
VARIOUS DEPARTMENTAL ACCOUNTS.
WHEREAS, in Resolution No. 02 -341, the City of Port Arthur entered into an
interlocal agreement for cooperative purchasing with BuyBoard Cooperative Purchasing
Program; and
WHEREAS, the regular purchase of tires and tubes throughout the year is
necessary for the continued operations of the City fleet; and,
WHEREAS, the awarding of a contract for the annual supplying of tires and
tubes through Buyboard Contract No. 387 -11 to Southern Tire Mart of Beaumont,
Texas, is recommended; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the City Manager of the City of Port Arthur is hereby authorized and
directed to execute on behalf of the City, a contract through November 30, 2014
between the City of Port Arthur through Buyboard Contract No. 387 -11 with Southern
Tire Mart of Beaumont, Texas, for the purchase of tires and tubes attached as Exhibit
"A "; and,
THAT, purchase of these materials will be charged to various departmental
accounts; and
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P.R. 18075
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THAT, the annual amount of these purchases is not to exceed $300,000.00;
and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2013
at a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Mayor
ATTEST: APPROVED AS TO FORM:
7
Sherri Bellard Vale ' eno V
City Secretary City Attorney
O
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF
FUNDS:
i
Floyd T. Johnson Deborah Echols, CPA
City Manager Director of Finance
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P.R. 18075
Page 3
John A. Comeaux, P.E. Shawna Tubbs, CPPO
Assistant City Manager /Operations Purchasing Manager
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EXHIBIT "A"
MATERIALS SUPPLY AGREEMENT
Tires and Tubes
THIS AGREEMENT, made this the 24th of December 20 13 , by
and between the City of Port Arthur, a municipal corporation organized under the
laws of the State of Texas, hereinafter called "OWNER" or "CITY" and
Southern Tire Mart hereinafter called "CONTRACTOR ".
WITNESSED: That for and in consideration of the payment terms, conditions
and agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. The Contract shall commence within ten (10) days of the execution of the
Contract by the OWNER. The term of this Contract is for eleven months
and will be completed November 30, 2014
2. The CONTRACTOR will perform the work as delineated in the Scope of
Work and Specifications attached hereto.
3. During the term of this Contract, the Contractor will furnish at his own
expense all of the materials, supplies, tools, equipment, labor and other
services necessary to connection therewith, excepting those supplies
specifically not required of Contractor in the Specifications and Scope of
Work.
4. The CONTRACTOR agrees to supply the materials described in the
specifications and contract documents at the unit prices shown in the
Buyboard price list under Contract No. 387 -11, in an amount not to exceed
$300,000.00.
5. The term "Contract Documents" means and includes the following:
1) Agreement
2) Advertisement for Bids
3) Addenda
1) General Information
5) Spccification3
6) Price List under BuyBoard Contract No. 387 -11
6. This Agreement shall be binding upon all parties hereto and their respective
heirs, executors, administrators, successors and assigns.
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r
9. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be
executed by their duly authorized officials, this Agreement in (2 copies)
each of which shall be deemed an original on the date first above written.
Signed on the day of 20
OWNER:
CITY OF PORT ARTHUR
Floyd T. Johnson,City Manager
Signed on the day of 20
CONTRACTOR:
Southern Tire Mart
Signature
Name and Title
•
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