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Home My WebLink AboutPR 17938: FACILITIES SOLUTIONS AGMT W/ CINTAS P.R. No. 17938 11/25/2013 DDA Page 1 of 2 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A FACILITIES SOLUTIONS AGREEMENT WITH CINTAS OF BEAUMONT, TEXAS, THROUGH U.S. COMMUNITIES COOPERATIVE PURCHASING PROGRAM FOR THE RENTAL OF CERTAIN SHOP EQUIPMENT FOR THE TRANSIT SERVICE CENTER IN A NOT TO EXCEED AMOUNT OF $5,000.00 ANNUALLY; FUNDING AVAILABLE IN ACCOUNT NOS. 401 - 1501 - 561.26 -00, 401 - 1502 - 561.26 -00, AND 401- 1505- 561.26 -00. WHEREAS, the Transit Service Center desires to rent certain shop equipment, i.e. mats, mops, shop towels, etc.; and, WHEREAS, certain shop equipment was previously rented through another uniform company; and, WHEREAS, in Resolution No. 11 -195, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with the U.S. Communities Cooperative Purchasing Program; and, WHEREAS, a U.S. Communities Cooperative Purchasing Program quote was received for the rental of certain shop equipment from Cintas of Beaumont, Texas, in the amounts as delineated in Exhibit "A ". NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct. THAT, the City Council authorizes the City Manager to enter into a three (3) year Facilities Solution Agreement for the rental of certain shop equipment from Cintas of Beaumont, Texas, through U.S. Communities Cooperative Purchasing Program, in a not to exceed amount of $5,000.00, in substantially the same form as attached hereto as Exhibit `B ". THAT, a copy of the caption of this Resolution be spread up on the Minutes of the City Council. READ, ADOPTED AND APPROVED, this the day of December, A.D. 2013, at a Regular Meeting of the City Council of Port Arthur, Texas by the following vote: AYES: P.R. No. 17938 11/25/2013 DDA Page 2 of 2 Mayor: Councilmembers: NOES: Mayor ATTEST: City Secretary APPROVED AS TO FORM: AWN, City . A tto 1 ey APPROVED FOR ADMINISTRATION: City Manager - �T Transit anner APPROVED AS TO AVAILABILITY OF FUNDS: 1 f, . Finance Director > ( Purchasing Manager «V,, 1181 HX3 11- • C INTA& UNIFORM PROPOSAL FOR Port Arthur Transit RENTAL: Each employee will be personally measured and issued the appropriate number of garments. We will pick up your dirty uniforms and deliver your clean ones on a weekly basis. Your garments will be professionally cleaned and finished. We will proactively inspect, repair, and replace your garments as needed. If an employee gains or loses weight, size changes are provided. And finally, if an employee leaves your company the uniforms are taken out of service and you are no longer charged for them provided all garments are returned. Inventory of 2 Lab Coats $.34 per employee • 3 x 5 Scraper Mat $2.14 each 3 x 5 Black Mat $2.00 each 4 x 6 Black Mat $2.47 each 3 x 10 Black Mat $2.94 each Wet Mop $1.38 each Red Shop Towels $.11 each Heavy Duty Soap $2.32 each PREPARATION: Make -up Charge $1.50 per garment Name Emblems $1.50 per emblem Company Emblems $2.50 per emblem Service Charge $0.00 per week WHY CINTAS? Manufacturing and distribution centers allow one week turnaround on new employee orders and consistent appearance. • Individual Garment Check sheets eliminate shortages • Proactive repairs by Cintas PAMI and SAMI inspection process • Personal Route Computers streamline customer request • Customer Service Reps availableM -F from 8 -5 Pricing based on approximately 2 uniform wearers. Prepared By: Mark Nelson Date 11/13/13 iiB,, 118 I HX3 „ CINFAS Location No. Contract No. FACILITIES SOLUTIONS AGREEMENT Customer No. 3 %� � Date 7/ - . Customer /Participating Agency /?Y47 Il iL 0.4,v - rr' Phone q)? Address ....3a0 ,29 S Ai I/ City RC!' State 7 ' Zip UNIFORM PRODUCT RENTAL PRICING: Item # Description Unit Price s /4 F r^ia.Qr • 1 • This agreement is effective as of the date of execution of this document through %f /C All requests for price changes must be justified and based upon verifiable criteria which may include the Bureau of Labor Statistics Consumer Price Index (CPI -U). • Name Emblem $ i , D ea • Company Emblem $ .. ?. d ea • Customer Emblem $ 3. ea • Embroidery $ y `,'r ea • COD Terms $ /57 per week charge for prior service (if Amount Due is Carried to Following Week) • Credit Terms - Charge Payments due 10 Days After End of Month • Automatic Lost Replacement Charge: Item % of Inventory $ Ea. • Automatic Lost Replacement Charge: Item --' % of Inventory - $ Ea. • Minimum Charge $ SST'' per delivery. • Make -Up charge $ /. ,574: per garment. • Non- Standard/Special Out Garment (i.e., non- standard, non - stocked unusually small or large sizes, unusually short or long sleeve or length, etc.) premium $ • /S per garment. • Seasonal Sleeve Change $ 3. o o per garment • Under no circumstances will the Company accept textiles bearing free liquid. Shop towels may not be used to Clean up oil or solvent spills. Shop towel container $ per week. • Artwork Charge for Logo Mat $ J ,� • Uniform Storage Lockers: $ — ea/week, Laundry Lock -up: $ — ea/week Shipping: $ • Service Charge $ per delivery. This Service Charge is used to help Company pay various fluctuating current and future costs including, but not limited to, costs directly or indirectly related to the environment, energy issues, service and delivery of goods and services, in addition to other miscellaneous costs incurred or that may be incurred in the future by Company. • Size Change: Customer agrees to have employees measured by a Cintas representative using garment "size samples ". A charge of $ per garment will be assessed for employees size changed within 4 weeks of installation. • Other • FACILITY SERVICES PRODUCTS PRICING: Bundle' Item # Description Rental Freq. Inventory Unit Price 2.0o g/' HYG e.../ Q, y7 3 , Jo C.•02/3-7 /7 (,J 7 2. I. /. •? Rep ,.SAAP W %C>q . /f 'Indicated bundled items /services _ / ❑ Initial and check box if Unilease. All Garments wit be cleaned by customer Date _ /_❑ Initial and check box if receiving Linen Service. Company will take periodic physical inventories of items in possession or under control Date customer. _f ❑ _ Initial and check box if receiving direct embroidery. If service is discontinued for any employee or Customer deletes any of the garments Dare direct embroidery for any reason, or terminates this agreement for any reason or fails to renew this agreement, Customer will purchase all direct embroidered garments at the time they are removed from service at the then current replacement values. CUSTOMER: Cintas Loc. No: g`/ Please Sign Name By: /97.4./Llc= /t / & ?_ to x.J Please Print Name Title: fyl:7'ri S Please Print Title Accepted -GM: Email roucy tt -zt t t Exhibit D April 30, 2010 Credit Reference Form cINT Date Account Nan*: / its' 4/..4.06-114/v Qn ; rY' AP Contact Name: (›Rail �jytf�G,l.O` Billing Address: City State: Tip: Telephone: # of years In business Charge l� Credit Card COD Suppliers Name Contact Phone# Fax # Street City State Zipcode • Cintas Office Use ONLY Payment Payment Amount Terms Average outstanding Present status Now brig a customer? 30days 60 days.. Over60days Suppliers Name Contact Phone# Fax # Street City ., arary Zipcode Cintas Office Use ONLY Payment Payment Amount Terms Average Outstanding Present status How long a aistanen 30days . 60 days Over 60days Suppliers Name Contact Phone# Fax # Street City State Zipcode Cintas Office Use ONLY Payment Payment A moun t Terms Average Outstanding Present status How long a customer? 30days 60 days Over 60days Cintas Office Use ONLY Upon review of the above information gathered from the credit references, this account will be placed on Charge Credit Card COD Credit Card/COD review hr limos. e General Manager Date Sales Manager Date I authorize Cintas to verify my credit by contacting the parties above. I am authorized to sign on behalf of this company. Printed Customer Name Customer Signature X Printed n ue Date